Table of contents
- Introduction
- Implementation: Access to Information
- Training initiatives for Access to Information
- Policies, guidelines and procedures
- Complaints and investigations
- Monitoring of the requests
- Appendix A: Delegation instrument
- Appendix B: Statistical report
Introduction
The Access to Information Act establishes the principle that the general public has the right to access information controlled by federal government institutions, and that exceptions should be limited and specific.
The Annual Report on the Administration of the Access to Information Act is prepared and submitted, in accordance with section 72 of the Act, and covers the period from April 1, 2019, to March 31, 2020. The report is tabled in Parliament.
Due to the exceptional measures taken to curb the spread of COVID-19 and to protect federal employees, Statistics Canada employees have been operating with significantly-reduced on-site workforces since March 16, 2020.
Administration of the Access to Information Act
By virtue of section 24 of the Access to Information Act, which is a mandatory provision, information collected under the Statistics Act, and protected by section 17 of that Act, cannot be made available to anyone attempting to obtain it using the Access to Information Act. This exception enables the Agency to continue giving a clear and unqualified assurance to its respondents that the confidentiality provisions of the Statistics Act are preserved by the Access to Information Act.
The administration of the access to information legislation within Statistics Canada and the Access to Information and Privacy Coordinator for the Agency is the responsibility of the Director of the Office of Privacy Management and Information Coordination who is also the ATIP Coordinator.
Organization and mandate of Statistics Canada
Statistics Canada's mandate derives primarily from the Statistics Act. The Act requires that the Agency collect, compile, analyze and publish statistical information on the economic, social, and general conditions of the country and its citizens. The Act also requires that Statistics Canada co-ordinate the national statistical system, specifically to avoid duplication in the information collected by government. To this end, the Chief Statistician may enter into joint data-collection or data-sharing agreements with provincial and territorial statistical agencies, as well as with federal, provincial, and territorial government departments pursuant to provisions of the Act.
The Statistics Act specifically requires Statistics Canada to conduct a Census of Population and a Census of Agriculture every five years. The Act also gives the Agency substantial powers to request information for statistical purposes through surveys of Canadian businesses and households. Under the Act, the Chief Statistician determines whether a survey will be mandatory or voluntary. Statistics Canada has generally made voluntary household data collection other than the Census of Population and the Labour Force Survey, as the latter produces key economic data. The Census of Agriculture and most other business surveys are mandatory. Refusal to participate in a mandatory survey is subject to legal penalties.
By law, Statistics Canada can also access administrative records, including personal and business tax data, credit information, customs declarations, and birth and death records. Such records are critical sources of statistical information that enable the Agency to reduce reporting burden on businesses and individual respondents. Statistics Canada is considered a leader among the world's statistical agencies in reducing reporting burden by using administrative data.
These mechanisms help Statistics Canada fulfill its commitment to ensuring that Canadians have all the key information on Canada's economy, society and environment that they require to function effectively as citizens and decision makers in a rapidly evolving world.
Delegation Order
The delegation order exercises the powers and functions of the Minister as the head of a government institution, pursuant to section 73 of the Access to Information Act. The current detailed list of authorities under the Access to Information Act was formally delegated by the Minister of Industry (Appendix A) as of November 2017 and provides full delegated authority to the Director of the Office of Privacy Management and Information Coordination and the Chief, Statistical Agreements, Licensing and Legislation Section.
Resources
The Access to Information and Privacy (ATIP) Office operates within an allocation of 2.08 persons/year. The Director of Office of Privacy Management and Information Coordination has been delegated all the responsibilities. An Access to Information and Privacy Project Manager and a Senior Access to Information and Privacy analyst are assigned on a full-time basis to this responsibility. Two additional analysts were hired to join the Access to Information and Privacy Office, during the reporting period.
Statistical report
The statistical report provides aggregate data on the application of the Access to Information Act (Appendix B). This information is made public annually in an Information about Programs and Information Holdings (formerly Info Source) Bulletin and is included with the annual report.
Implementation: Access to Information
Disposition of requests completed during reporting period
- Fully disclosed: 24
- Partially disclosed: 43
- Nothing disclosed: 21
- No records exist: 38
- Abandoned: 7
- Transferred: 1
- Total: 134
Access to Information requests
During the reporting period, from April 1, 2019, to March 31, 2020, Statistics Canada received 141 new access to information requests. In addition, 42 requests were carried forward from the previous reporting period, for a total of 183 requests. Of the total, 134 requests were completed; leaving 49 to be carried forward to the next reporting period.
Media and the public were the largest client groups, as they represented 94 of the 141 requests that were received during the reporting period.
For the completed requests, all records were either disclosed in full or in part for 67 requests, the information was fully exempted/excluded for 21 requests, no records existed for 38 requests, 7 requests were abandoned by the requestors.
In responding to the formal access to information requests, approximately 5,000 pages were reviewed and more than 3,700 pages were released. A total of 42 requestors received information electronically on CD-ROM, and the rest were provided in paper format.
The following table shows the latest five-year trend of the Agency's processing of access to information requests.
| Fiscal Year | Requests Received | Requests Completed | Number of Pages Processed | Number of Pages Released |
|---|---|---|---|---|
| 2019/2020 | 141 | 134 | 5,031 | 3,748 |
| 2018/2019 | 154 | 128 | 6,020 | 5,467 |
| 2017/2018 | 115 | 116 | 10,254 | 7,222 |
| 2016/2017 | 222 | 212 | 12,571 | 10,026 |
| 2015/2016 | 146 | 144 | 11,365 | 4,542 |
Types of records requested
The substance of the requests covered the entire range of matters pertaining to Statistics Canada's role and included:
- data from statistical programs or background information relating to statistical programs and information on the availability of data from standard dissemination tables;
- records related to the administration of the Agency (most records were released with minimal exemptions);
- census information;
- IT security policies, procedures and techniques;
- clients wishing to access their personal information;
- requests from trustees or estate administrators.
In this last case, the regulations permit duly authorized representatives to act on behalf of a minor or an incompetent person to administer their affairs or estate. To do so, the trustees and estate administrators seek personal information from the census or from 1940 national registration records of deceased individuals, minors, or dependent adults. In the case of the deceased, the administrator of the estate may exercise these rights, but only for the purposes of estate administration.
Other requests
From April 1, 2019, to March 31, 2020, Statistics Canada also received 103 Access to Information Act consultation requests from other departments. The Agency was asked to review 2,592 pages of information. The Access to Information and Privacy Office processed 103 of the consultation requests this fiscal year. Forty-eight (48) consultations were completed within 1-15 days, seventeen (17) consultations were completed within 16-30 days, twenty-nine (29) consultations were completed within 31-60 days, seven (7) were completed within 61-120 days and two (2) were completed within 121-180 days. Five (5) consultations have been carried forward to the next reporting period.
Summaries of completed Access to Information Act requests are available on the “Open Government Portal”. Requests for copies of these completed requests, as well as requests not processed under the Act, are classified as informal requests. This past fiscal year, 13 requests were processed informally, totalling approximately 764 documents.
The ATIP Office acted as a resource for Statistics Canada officials, offering advice and guidance on the provisions under the legislation. The office was consulted on the disclosure and collection of data on a wide range of matters, including:
- publications to be posted on the open government portal;
- proactive disclosure on travel and hospitality;
- Management Accountability Framework assessments;
- security of information;
- reviews of audits to be posted on the Internet;
- reviews of parliamentary questions and responses;
- updates to the ATIP internet and intranet sites;
- reviews of and updates to ATIP business practices and procedures.
Trends in the disposition of completed requests
The disposition of the 134 requests completed in 2019/2020 was as follows:
- 24 were fully disclosed (18%)
- 43 were partially disclosed (32%)
- 21 were exempt/excluded in entirety (16%)
- 7 were abandoned by applicants (5%)
- 38 information did not exist (29%)
In 2019/2020 the number of requests completed has increased to 134 for an average of about 147 over the last five years.
Completion time and extensions
All completed requests in 2019/20 were processed as prescribed by the Act and within the time required for all of them. Several factors contributed to Statistics Canada's timely response rate over the past year, information sessions with officials, and a streamlined delegation order.
The requests were completed as follows:
- 62 within 1 to 15 days (46%)
- 28 within 16 to 30 days (21%)
- 11 within 31 to 60 days (8%)
- 9 within 61 to 120 days (7%)
- 19 within 121 to 180 days (14%)
- 5 within 181 to 365 days (4%)
Out of the 134 requests processed, an extension was taken in 37 cases either for interference with operations of the department, to consult with other federal institutions, and/or to consult with Legal Services for Cabinet confidences.
Exemptions and exclusions invoked
The Access to Information Act allows and in some case requires certain data to not be released. In 2019/2020 the following sections of the Act were invoked:
- Section 15(1) – International Affairs (1)
- Section 16(1)(c) – Records containing information pertaining to ongoing investigations (2)
- Section 16(2)(a) – Records containing information pertaining to criminal methods or techniques (1)
- Section 16(2)(c) – Records containing information on vulnerability of systems, including computer or communications systems (11)
- Section 18(a) – Financial information that belongs to the Government of Canada (1)
- Section 18(b) – Information the disclosure of which could reasonably be expected to prejudice the competitive position of a government institution or to interfere with contractual or other negotiations of a government institution (1)
- Section 19 – Records containing personal information (23)
- Section 20 – Records containing third-party business information (29)
- Section 21 – Records containing information relating to internal decision-making (20)
- Section 22 – Records containing information relating to testing procedures, tests and audits (2)
- Section 24 – Records that have a statutory prohibition against disclosure (1)
- Section 69 – Cabinet Confidences (12)
Fees
Application fees are applied as described in the Access to Information Act. During the reporting period, $590 was collected in application fees. There were no search fees and no fees were collected for reproduction and preparation time. The Agency waived $115 worth of fees, specifically application fees in cases where the requested information was, or was to be, published or could have been obtained through a custom data request where fees apply. Fees were also waived for those individuals who were making a request for their own personal information.
Costs
During 2019/2020, the ATIP Office incurred an estimated $181,430 in salary costs and $3,539 in administrative costs to administer the Access to Information Act.
Training initiatives for Access to Information
In 2019/2020, the Access to Information and Privacy (ATIP) Office began developing a formal training program for all staff across the Agency, which was expected to begin April 2020. Informal one-on-one training was made available to all staff within the Agency, until such time as the formal training is implemented. The informal training assists staff in understanding their obligations under the Act, as well as informing them about policies and directives related to information at Statistics Canada.
Policies, guidelines and procedures
The ATIP Office has a variety of tools in place to ensure that ATIP contacts are well informed about their roles and responsibilities for coordinating ATIP requests. These tools include checklists on the steps to follow when providing records for access to information requests and on the availability of the ATIP team throughout the process.
In 2019/2020, no new or revised governing instruments related to ATI were implemented at Statistics Canada.
Complaints and investigations
There were three complaints lodged against Statistics Canada with the Office of the Information Commissioner of Canada during the current reporting period. Two complaints pertained to the existence of records, and one complaint pertained to an extension. The Office of the Information Commissioner deemed the complaint pertaining to the extension as well-founded. One complaint was settled by agreement between parties, and the other has not yet been resolved.
Monitoring of the requests
At Statistics Canada, the ATIP Office processes and monitors requests by registering them in a comprehensive system known as Privasoft – Case Management. An acknowledgment of the request and of the application fee of $5.00 is sent to the client and a retrieval form is forwarded to the relevant program area (Office of Primary Interest (OPI)). If the OPI and/or the ATIP Office need to clarify the request, only the ATIP Office contacts the client, unless prior approval is provided by the client. Client names are always kept confidential.
The retrieval form provided to the OPI was created by the ATIP Office at Statistics Canada and is based upon the Policy on Access to Information and the Directive on the Administration of Access to Information from the Treasury Board Secretariat of Canada. The form includes the text of the request, the name of the ATIP Officer and his/her phone number, and the date by which records are required (normally 5 to 10 days). It is noted on the form that the ATIP Office is required to report annually on the administrative costs related to requests and thus information is needed on the level(s) and group(s) of those involved in the retrieval, the amount of time spent working on the request (this includes time for search, retrieval, internal review (relevant or not to the request) and photocopying). The individuals providing the records are asked to identify any records which may be sensitive in nature (e.g., legal issues, Cabinet confidences, personal information, company information, advice to the Minister), which may require consultations, and/or which may generate media interest. The Director or Director General of the program area sign-off the form.
The ATIP Office assists the program areas with the retrieval of records from day one. As 5 to 10 days are allowed for the retrieval, a follow-up is made on the fifth day. If additional time is required for the retrieval, this is when the program area is to notify the ATIP Office. An additional 1 to 5 days may be granted depending on the amount of work remaining. Once the documents are received from the OPI, the ATIP Office ensures the form is duly completed and that it has been signed by the appropriate manager. The ATIP Office then takes 5 to 10 days to review and process the records. If sensitive issues are identified in the submitted materials, 1-3 days prior to the release of the final version to the client, an e-mail is sent to Strategic Communications and Outreach Branchand to any other relevant programs to inform them of the release. The OPI and management are very aware of the importance of ATIP requests.
Appendix A: Delegation Instrument
Access to Information and Privacy Acts Delegation Order
The Minister of Industry, pursuant to section 73 of the Access to Information Act and the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers and functions of the Minister as the head of Statistics Canada, under the section of the Act set out in the schedule opposite each position. This designation replaces all previous delegation Orders.
Schedule
| Position | Access to Information Act and Regulations | Privacy Act and Regulations |
|---|---|---|
| Chief Statistician of Canada | Full authority | Full authority |
| Chief of Staff, Office of the Chief Statistician | Full authority | Full authority |
| Director, Information Management Division | Full authority | Full authority |
| Chief, Statistical Agreements, Legislation and Licensing Section | Full authority | Full authority |
| Senior Statistical and Legal Analyst, Statistical Agreements, Legislation and Licensing Section | Sections 7(a), 8(1), 9, 11(2), 11(3), 11(4), 11(5), 11(6), 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27(1), 27(4), 28(1)(b), 28(2), 28(4), 68, 69, 71(1) Regulations: 6(1), 7(1), 7(2), 7(3), 8, 8.1 |
Sections 8(2)(j), 8(2)(m), 10, 14, 15, 17(2)(b), 17(3)(b), 18(2), 19(1), 19(2), 20, 21, 22, 23, 24, 25, 26, 27, 28, 70 Regulations: Sections 9, 11(2), 11(4), 13(1), 14 |
| Senior Access to Information and Privacy Project Manager | Sections 7(a), 8(1), 9, 11(2), 11(3), 11(4), 11(5), 11(6), 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27(1), 27(4), 28(1)(b), 28(2), 28(4), 68, 69, 71(1) Regulations: Sections 6(1), 7(1), 7(2), 7(3), 8, 8.1 |
Sections 8(2)(j), 8(2)(m), 10, 14, 15, 17(2)(b), 17(3)(b), 18(2), 19(1), 19(2), 20, 21, 22, 23, 24, 25, 26, 27, 28, 70 Regulations: 9, 11(2), 11(4), 13(1), 14 |
| Senior Access to Information and Privacy Project Officer | Sections 7(a), 8(1), 9, 11(2), 11(3), 11(4), 11(5), 11(6), 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27(1), 27(4), 28(1)(b), 28(2), 28(4), 68, 69, 71(1) Regulations: Sections 6(1), 7(1), 7(2), 7(3), 8, 8.1 |
Sections 8(2)(j), 8(2)(m), 10, 14, 15, 17(2)(b), 17(3)(b), 18(2), 19(1), 19(2), 20, 21, 22, 23, 24, 25, 26, 27, 28, 70 Regulations: 9, 11(2), 11(4), 13(1), 14 |
The original version was signed by
The Honourable Navdeep Banes
Minister of Innovation, Science and Economic Development
Dated, at the City of Ottawa
November 1, 2017
Appendix B: Statistical Report on the Access to Information Act
Name of institution: Statistics Canada
Reporting period: 2019-04-01 to 2020-03-31
Part 1: Requests Under the Access to Information Act
1.1 Number of requests
| Number of Requests | |
|---|---|
| Received during reporting period | 141 |
| Outstanding from previous reporting period | 42 |
| Total | 183 |
| Closed during reporting period | 134 |
| Carried over to next reporting period | 49 |
1.2 Sources of requests
| Source | Number of Requests |
|---|---|
| Media | 40 |
| Academia | 18 |
| Business (private sector) | 26 |
| Organization | 3 |
| Public | 54 |
| Decline to Identify | 0 |
| Total | 141 |
1.3 Informal requests
| Completion Time | ||||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Informal requests | 11 | 2 | 0 | 0 | 0 | 0 | 0 | 13 |
| Note: All requests previously recorded as "treated informally" will now be accounted for in this section only. TBS/SCT 350-63 (Rev. 2011/03) |
||||||||
Part 2: Decline to act on vexatious, made in bad faith or abuse of right requests
| Types | Number of Requests |
|---|---|
| Outstanding from previous reporting period | 0 |
| Sent during reporting period | 0 |
| Total | 0 |
| Approved by the Information Commissioner during reporting period | 0 |
| Declined by the Information Commissioner during reporting period | 0 |
| Carried over to next reporting period | 0 |
Part 3: Requests Closed During the Reporting Period
3.1 Disposition and completion time
| Disposition of Requests | Completion Time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| All disclosed | 8 | 10 | 2 | 3 | 1 | 0 | 0 | 24 |
| Disclosed in part | 7 | 5 | 4 | 4 | 18 | 5 | 0 | 43 |
| All exempted | 1 | 1 | 0 | 0 | 0 | 0 | 0 | 2 |
| All excluded | 13 | 5 | 0 | 1 | 0 | 0 | 0 | 19 |
| No records exist | 27 | 6 | 5 | 0 | 0 | 0 | 0 | 38 |
| Request transferred | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Request abandoned | 5 | 1 | 0 | 1 | 0 | 0 | 0 | 7 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Decline to act with the approval of the Information Commisioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 62 | 28 | 11 | 9 | 19 | 5 | 0 | 134 |
3.2 Exemptions
| Section | Number of Requests |
|---|---|
| 13(1)(a) | 0 |
| 13(1)(b) | 0 |
| 13(1)(c) | 0 |
| 13(1)(d) | 0 |
| 13(1)(e) | 0 |
| 14 | 0 |
| 14(a) | 0 |
| 14(b) | 0 |
| 15(1) | 1 |
| 15(1) - I.A. | 0 |
| 15(1) - Def. | 0 |
| 15(1) - S.A. | 0 |
| 16(1)(a)(i) | 0 |
| 16(1)(a)(ii) | 0 |
| 16(1)(a)(iii) | 0 |
| 16(1)(b) | 1 |
| 16(1)(c) | 0 |
| 16(1)(d) | 0 |
| 16(2) | 0 |
| 16(2)(a) | 0 |
| 16(2)(b) | 0 |
| 16(2)(c) | 11 |
| 16(3) | 0 |
| 16.1(1)(a) | 0 |
| 16.1(1)(b) | 0 |
| 16.1(1)(c) | 0 |
| 16.1(1)(d) | 0 |
| 16.2(1) | 0 |
| 16.3 | 0 |
| 16.4(1)(a) | 0 |
| 16.4(1)(b) | 0 |
| 16.5 | 0 |
| 17 | 0 |
| 18(a) | 1 |
| 18(b) | 1 |
| 18(c) | 0 |
| 18(d) | 0 |
| 18.1(1)(a) | 0 |
| 18.1(1)(b) | 0 |
| 18.1(1)(c) | 0 |
| 18.1(1)(d) | 0 |
| 19(1) | 23 |
| 20(1)(a) | 7 |
| 20(1)(b) | 13 |
| 20(1)(b.1) | 0 |
| 20(1)(c) | 8 |
| 20(1)(d) | 1 |
| 20.1 | 0 |
| 20.2 | 0 |
| 20.4 | 0 |
| 21(1)(a) | 9 |
| 21(1)(b) | 10 |
| 21(1)(c) | 1 |
| 21(1)(d) | 0 |
| 22 | 2 |
| 22.1(1) | 0 |
| 23 | 0 |
| 23.1 | 0 |
| 24(1) | 1 |
| 26 | 0 |
| I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities |
|
3.3 Exclusions
| Section | Number of Requests |
|---|---|
| 68(a) | 9 |
| 68(b) | 0 |
| 68(c) | 0 |
| 68.1 | 0 |
| 68.2(a) | 0 |
| 68.2(b) | 0 |
| 69(1) | 0 |
| 69(1)(a) | 0 |
| 69(1)(b) | 0 |
| 69(1)(c) | 1 |
| 69(1)(d) | 0 |
| 69(1)(e) | 3 |
| 69(1)(f) | 0 |
| 69(1)(g) re (a) | 3 |
| 69(1)(g) re (b) | 0 |
| 69(1)(g) re (c) | 2 |
| 69(1)(g) re (d) | 0 |
| 69(1)(g) re (e) | 3 |
| 69(1)(g) re (f) | 0 |
| 69.1(1) | 0 |
3.4 Format of information released
| Format | Number of requests |
|---|---|
| Paper | 24 |
| Electronic | 42 |
| Other | 1 |
3.5 Complexity
3.5.1 Relevant pages processed and disclosed
| Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|---|
| All disclosed | 5031 | 3748 | 95 |
3.5.2 Relevant pages processed and disclosed by size of requests
| Disposition | Less Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| All disclosed | 23 | 504 | 5 | 973 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 26 | 636 | 15 | 1919 | 2 | 540 | 0 | 0 | 0 | 0 |
| All exempted | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 19 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 7 | 72 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 77 | 1212 | 16 | 1996 | 2 | 540 | 0 | 0 | 0 | 0 |
3.5.3 Other complexities
| Disposition | Consultation Required | Assessment of Fees | Legal Advice Sought | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 20 | 0 | 0 | 0 | 20 |
| Disclosed in part | 33 | 0 | 8 | 0 | 41 |
| All exempted | 2 | 0 | 0 | 0 | 2 |
| All excluded | 14 | 0 | 0 | 0 | 14 |
| Request abandoned | 2 | 0 | 0 | 0 | 2 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 71 | 0 | 8 | 0 | 79 |
3.6 Closed requests
3.6.1 Number of requests closed within legislated timelines
| Requests closed within legislated timelines | |
|---|---|
| Number of requests closed within legislated timelines | 112 |
| Percentage of requests closed within legislated timelines (%) | 83.6 |
3.7 Deemed refusals
3.7.1 Reasons for not meeting statutory deadline
| Number of Requests Closed Past the Statutory Deadline | Principal Reason | |||
|---|---|---|---|---|
| Interference with Operations/Workload | External Consultation | Internal Consultation | Other | |
| 22 | 5 | 10 | 0 | 7 |
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
| Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total |
|---|---|---|---|
| 1 to 15 days | 6 | 3 | 9 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 4 | 2 | 6 |
| 61 to 120 days | 1 | 5 | 6 |
| 121 to 180 days | 1 | 0 | 1 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 12 | 10 | 22 |
3.8 Requests for translation
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Part 4: Extensions
4.1 Reasons for extensions and disposition of requests
| Disposition of Requests Where an Extension Was Taken | 9(1)(a) Interference With Operations | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice | |
|---|---|---|---|---|
| Section 69 | Other | |||
| All disclosed | 5 | 1 | 0 | 0 |
| Disclosed in part | 21 | 7 | 0 | 1 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 1 | 0 | 0 | 0 |
| Request abandoned | 1 | 0 | 0 | 0 |
| Total | 28 | 8 | 0 | 1 |
4.2 Length of extensions
| Length of Extensions | 9(1)(a) Interference With Operations | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice | |
|---|---|---|---|---|
| Section 69 | Other | |||
| 30 days or less | 2 | 2 | 0 | 0 |
| 31 to 60 days | 4 | 2 | 0 | 1 |
| 61 to 120 days | 21 | 4 | 0 | 0 |
| 121 to 180 days |
1 |
0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 | 0 |
| 365 days or more | 0 | 0 | 0 | 0 |
| Total | 28 | 8 | 0 | 1 |
Part 5: Fees
| Fee Type | Fee Collected | Fee Waived or Refunded | ||
|---|---|---|---|---|
| Number of Requests | Amount | Number of Requests | Amount | |
| Application | 118 | $590 | 23 | $115 |
| Other fees | 0 | $0 | 0 | $0 |
| Total | 118 | $590 | 23 | $115 |
Part 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during reporting period | 103 | 2465 | 3 | 323 |
| Outstanding from the previous reporting period | 8 | 127 | 1 | 3 |
| Total | 111 | 2592 | 4 | 326 |
| Closed during the reporting period | 103 | 2465 | 3 | 42 |
| Pending at the end of the reporting period | 5 | 151 | 1 | 284 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclose entirely | 42 | 13 | 25 | 7 | 2 | 0 | 0 | 89 |
| Disclose in part | 4 | 3 | 2 | 0 | 0 | 0 | 0 | 9 |
| Exempt entirely | 2 | 1 | 1 | 0 | 0 | 0 | 0 | 4 |
| Exclude entirely | 0 | 0 | 1 | 0 | 0 | 0 | 0 | 1 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 48 | 17 | 29 | 7 | 2 | 0 | 0 | 103 |
6.3 Recommendations and completion time for consultations received from other organizations
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclose entirely | 1 | 0 | 1 | 1 | 0 | 0 | 0 | 3 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 1 | 0 | 1 | 1 | 0 | 0 | 0 | 3 |
Part 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
| Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 1 | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 4 | 9 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 3 | 7 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 8 | 19 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
6.2 Requests with Privy Council Office
| Number of Days | Fewer Than 100 Pages Processed | 101‒500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 8: Complaints and Investigations
| Section 32 Notice of intention to investigate | Subsection 30(5) Ceased to investigate | Section 35 Formal representations | Section 37 Reports of finding received | Section 37 Reports of finding containing recommendations issued by the Information Commissioner | Section 37 Reports of finding containing orders issued by the Information Commissioner | |
|---|---|---|---|---|---|---|
| Complaints and Investigations | 3 | 1 | 0 | 0 | 0 | 0 |
Part 9: Court Action
9.1 Court actions on complaints received before June 21, 2019 and on-going
| Section 41 (before June 21, 2019) | Section 42 | Section 44 | Total | |
|---|---|---|---|---|
| Court Actions | 0 | 0 | 0 | 0 |
9.2 Court actions on complaints received after June 21, 2019
| Complainant (1) | Institution (2) | Third Party (3) | Privacy Commissioner (4) | Total | |
|---|---|---|---|---|---|
| Court Actions | 0 | 0 | 0 | 0 | 0 |
Part 10: Resources Related to the Access to Information Act
10.1 Costs
| Expenditures | Amount |
|---|---|
| Salaries | $181,430 |
| Overtime | $0 |
| Goods and Services | $3,539 |
| (Professional services contracts) | ($0) |
| (Other) | ($0) |
| Total | $184,969 |
10.2 Human Resources
| Resources | Person Years Dedicated to Access to Information Activities |
|---|---|
| Full-time employees | 1.73 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 1.73 |
| Note: Enter values to two decimal places. | |