Brochures - Canadian COVID-19 Antibody and Health Survey (CCAHS) – Cycle 2

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The COVID-19 pandemic has impacted our lives in many ways. In an attempt to better understand how COVID-19 has affected the health of Canadians, Statistics Canada, in partnership with Health Canada, the Public Health Agency of Canada and the COVID-19 Immunity Task Force, has created the Canadian COVID-19 Antibody and Health Survey (CCAHS). While this is a voluntary survey, your participation is important as your contribution will play an important part in understanding past infections by measuring the prevalence of COVID-19 antibodies amongst Canadians, including those who have never had symptoms.

What does participating in the CCAHS involve?

This unique survey will collect information in two parts.

  1. The first part is an electronic questionnaire about general health, chronic conditions and symptoms, access to care and exposure to COVID-19. The questionnaire must be completed prior to moving on to the second part as it is necessary to collect your personal information so we can send the results to you, and to obtain your written consent to complete the second part.
  2. The second part is an at-home finger-prick blood test which you will administer to yourself as soon as possible after completing the electronic questionnaire. You will then return the dried blood spot sample using the enclosed prepaid package. The lab will analyze the sample to determine the presence of COVID-19 antibodies.

How were you selected to participate in this survey?

You have been randomly selected to participate, which ensures that the data collected will be representative of the Canadian population.

Even if you do not think you have been exposed to COVID-19, your information will provide valuable answers about the virus. You will also receive a copy of your lab report, providing you with valuable information about your own health.

Why do I need to provide consent?

While completing the electronic questionnaire, you will be asked for consent to:

  • provide the dried blood spot sample
  • receive your test results
  • store your sample in a biobank
  • share certain data with provincial and territorial ministries of health, Health Canada and the Public Health Agency of Canada and potentially McGill University.

By consenting, you confirm that:

  • you understand that even though you have agreed to some or all of the items above, you can still withdraw from any part of this survey or subsequent studies at any time
  • you understand what is involved in taking part in the survey.

Consent to storage of your samples

With your consent, the surplus dried blood spots samples (leftover blood samples after antibody testing is performed) will be stored anonymously at the Statistics Canada biobank located at the Public Health Agency of Canada's National Microbiology Laboratory in Winnipeg. This is a high security facility that meets international security standards for this type of laboratory. The samples will be used for future health research projects. Only researchers who submit projects that meet the strict conditions imposed by Statistics Canada, in particular those relating to confidentiality, will have access to these samples.

Can I choose not to participate in the survey?

Your participation is voluntary. You can choose to end your participation in this survey (called withdrawal) at any time without having to provide a reason. If you choose to withdraw from the survey you can call us at 1-800-263-1136 (TTY: 1-800-363-7629) or email STATCAN.infostats-infostats.STATCAN@statcan.gc.ca. We will ensure that your samples are destroyed and your data deleted. If tests have already been done on your samples or your sample has already been sent to another laboratory for testing or related research, it will not be possible to withdraw those results. However, no further testing will be done.

What are the risks of participating in this survey?

You may experience very mild discomfort from the sting of the needle when taking a blood sample from a finger prick. Rest assured that we have chosen this measure and technique because it is safe. The risk of infection by COVID-19 from blood is considered extremely low. Medical research has shown that the virus is rarely found in the blood even when someone is sick. Furthermore, the small amount of blood that is being collected further minimizes any risk of infection. However you should still be cautious when handling blood because of the possible presence of other infectious agents.

What are the benefits of participating in this survey?

Your participation will help in further understanding the impact of COVID-19. The results will help indicate how many people have been infected with COVID-19 (SARS-CoV-2), including those who may not have had related symptoms. Also, you will receive your test results once they are available.

Will my data be linked and shared?

When filling in the electronic questionnaire, we will inform you about the possibility of linking the information you provide to the CCAHS with other surveys or administrative data sources. Data linkage combines information on survey participants from at least two different sources. This is done only for statistical and research purposes. Linking data helps governments monitor, evaluate and modify policies in health care. If you agree to data linkage, we will:

  • Ask you for your health card number to help with the linkage process.
  • Combine the information we collect during this survey with some of the information that your provincial health department, health registries or other recognized health organizations already have on file about you.
  • Remove personal identifiers such as your name, address and health card number from the linked file as soon as the linkage is complete.
  • Destroy all linkage files at the end of the project.

Only Statistics Canada employees will perform data linkage. All linked data will remain confidential under the Statistics Act. We will not provide any information about you to the ministry of health in your province, territory or to any other organization. For more information on data linkage, visit Microdata Linkage at Statistics Canada

You will also be asked if you consent to sharing the information you provide with Health Canada, the Public Health Agency of Canada, and provincial and territorial ministries of health (including l'Institut de la statistique du Québec for Quebec residents). Sharing data allows researchers to fully utilize the information we collect to improve health policies and, in turn, the health of Canadians. If you consent, your data will be shared under the following conditions:

  • Your name, address, telephone number and health card number could be shared.
  • The Institut de la statistique du Québec and provincial and territorial ministries of health may make this data available to local health authorities. Local health authorities will not receive any personal identifiers, only your postal code.
  • Your information will not be shared with any other party without your consent.
  • Health Canada and the Public Health Agency of Canada, and the ministries of health will use this information only for statistical and research purposes.

To avoid duplication of surveys, Statistics Canada might sign agreements to share the data from this survey with McGill University. McGill is the legal entity representing the COVID-19 Immunity Task Force (CITF). The CITF is a group of scientists and experts who use data to support decision-makers in their efforts to protect Canadians and minimize the impact of the COVID-19 pandemic.

With your consent, your survey responses and postal code will be shared with McGill and the CITF. Names, addresses, telephone numbers, email addresses and health card numbers will not be shared.

How will my data be kept private and confidential?

The data and samples are collected under the authority of the Statistics Act, which guarantees that all your personal information remains confidential and secure. Your data are also protected under the Privacy Act of Canada.

Statistics Canada will never:

  • store or test your samples if you did not provide consent
  • provide information about your samples to any law enforcement agency
  • share your personal information or your test results with insurance companies or employers
  • allow any of your information or data to be used in partnership suits or any other legal proceedings.

How do I do the dried blood spot (DBS) test?

This guide will demonstrate how to administer the dried blood spot (DBS) test. Please read the entire guide carefully prior to beginning the test. An instructional video can be found at Canadian COVID-19 Antibody and Health Survey (CCAHS). If you have any questions, please call us at 1-888-253-1087 or email statcan.ccahs-ecsac.statcan@statcan.gc.ca.

Statistics Canada takes all necessary precautions to ensure that the collection of health information and samples is safe for participants.

It is very important to note that you should not do the DBS test if you have a clotting condition such as hemophilia or Von Willebrand disease, if you have had chemotherapy within the last 4 weeks, or if you have undergone a bilateral mastectomy. If you have had a mastectomy only on one side, you may perform the finger prick on the opposite hand. In addition, you should not complete the DBS test if you have experienced fainting or vomiting due to a finger prick or the sight of blood.

If at any point you feel that your health or safety is at risk due to this test, please stop the test immediately. It is recommended that you administer the test with someone nearby in case you begin to feel unwell. Furthermore, if you are feeling stressed because of the survey or the COVID-19 pandemic in general, please visit Canadian COVID-19 Antibody and Health Survey and click on the Mental and Physical Health link under Participants for a list of tips and resources to help with your mental and physical health during these stressful times.

Before you begin, please make sure you have all the necessary items in your testing kit:

  • 2 Single-use rounded T-shaped lancets
  • 1 DBS card
  • 2 Alcohol swabs
  • 2 Gauze pads
  • 2 Bandages
  • 1 pair of gloves
  • 1 Dehumidifying pack
  • 1 Humidity indicator card
  • 1 Small brown envelope
  • 1 Large resealable plastic bag
  • 1 Small striped plastic bag
  • 1 Prepaid postage envelope

Step 1: Getting ready

  1. If possible, it is best to have another person present while you perform the DBS test. This is so that they can assist you in the event that you experience any adverse effects. They may also be able to help you with some steps of the process if required. Please note: if someone is assisting you or if you are assisting someone else with their DBS test, gloves should be worn to ensure that there will be no contact with another person's blood.
  2. Write the date in the space indicated on the small brown envelope. Do not write your name or any other information that could identify you. Do not write on the DBS card.
  3. Prepare all the materials before starting the collection, as shown in the picture below. We suggest covering the surface of the table with paper towels to absorb any excess drops of blood.
  4. Fold back the flap of your DBS card to uncover the testing area with the 5 circles. Make sure not to touch this area. Your card should look like the card on the photo below.
  5. Open the gauze package and a bandage and set aside. You will need these after pricking your finger with the lancet.
  6. Chose which finger you will be using to collect your sample. Only use your middle or ring fingers. It is important that you choose a finger that is not injured or infected.
  7. Make sure your hands are warm. This will improve blood flow. You can do so by rubbing your hands together or moving your arms.

Step 2: The collection

  1. Wash your hands with soap and water before and after the test.
  2. Make sure you are seated comfortably at a clean table with all provided materials within reach.
  3. Hold the white base of the lancet with one hand, and twist off the purple cap with the other. Even with the cap off, you will not see the needle. This is normal. 
  4. Use the alcohol swab to clean the entire tip of the chosen finger all the way down to the first knuckle, and allow it to air dry.
  5. Position the lancet on your finger tip. The needle should go across the fingerprint lines, not in the same direction.
  6. Lay the back of your hand against a solid surface:

    Hold the lancet firmly between your index and major finger of the opposite hand, place the tip of the lancet onto the finger tip and push the button on the top of the lancet with your thumb. You will hear a click and feel it prick your finger.

    Once a lancet is used, it retracts back into the device, and cannot be activated a second time. Two lancets have been provided in the event that you are unable to complete the test with only one finger prick. Should you choose to do a second finger prick, make sure to use a different finger.
  7. Let a small drop of blood form at your finger tip and wipe it away with a gauze pad. Do not use the alcohol pad to wipe away the drop of blood.
  8. Now it's time to start collecting blood on the card. Gently squeeze your finger from the base towards the tip to help a blood drop form. Once a large drop of blood forms on your fingertip, let the blood fall from your finger onto the card. The blood should saturate the card and show through the other side. Do not let your finger touch the card.

    Front of the DBS card

    Other side of the saturated DBS card

    Fill the first circle completely before moving on to the next. The goal is to fill all 5 circles, but fewer full circles are better than more incomplete circles. If one drop of blood is not enough to fill a circle, aim the next drop of blood beside the first drop until the circle is filled. Avoid layering blood drops directly on top of one another.
    This photo demonstrates a good dried blood spot sample compared to a poor quality sample.

    If you have attempted the DBS test, you should mail back your DBS card no matter the outcome. Even if you were only able to fill one circle, or if none of your circles are complete, the laboratory will still try to analyze your sample.

Step 3: After collection

  1. Apply firm pressure with gauze until the bleeding has stopped.
  2. Apply a bandage.
  3. Used lancets must be placed in the provided large resealable plastic bag and thrown in the trash.
  4. Place the DBS card in a safe place until it is completely dry. With the flap folded back, allow to dry for at least 3 hours. Do not place it in direct sunlight or near a heater, and keep out of reach of children and pets to avoid contamination.
  5. Once dry, fold the flap back over the blood spots and place it in the small brown envelope. Do not seal the small brown envelope. Place the small brown envelope, the humidity indicator card and the dehumidifying pack inside the small striped plastic bag. Do not place the humidity indicator card in the small brown envelope. Remove as much air from the bag as you can before closing it.
  6. To send your DBS test to , place your small striped plastic bag in the prepaid, pre-addressed package and seal it. Write your postal code in the six boxes in the bottom right hand corner of the return label. Do not write your name or address on the return label. Return your test in the package provided

For use when reporting data for 2019/2020 and previous academic years

Tourism and the Centre for Education Statistics

December 2020

Postsecondary Student Information System (PSIS)
Record Layout, Files and Data Element Descriptions

Data Submission Information at a Glance

This information is collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S-19.

Completion of this questionnaire is a legal requirement under this act.

Survey Purpose

The Postsecondary Student Information System (PSIS) is a national survey that enables Statistics Canada to provide detailed information on enrolments and graduates of Canadian public postsecondary institutions in order to meet policy and planning needs in the field of postsecondary education. The information may also be used by Statistics Canada for other statistical and research purposes.

Confidentiality

Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act. Statistics Canada will use the information from this survey for statistical purposes and research purposes.

Please note that in the following record layout, words designating the masculine gender include the feminine gender.

PSIS Database Structure

The PSIS database holds data at two (2) levels: (1) institution, program and course data; and (2) student data. The institution, program and course data includes a list of all public postsecondary institutions in Canada, and an inventory of all programs and courses offered through these institutions. The student data contains demographic, program, and course information for students registered at these institutions.
The information required to feed the PSIS database is stored in the six (6) PSIS data files, which are transmitted to Statistics Canada. The six (6) files describe either the student, or the institution and its available programs. The files and their interrelationships can be described as follow: The Institution Description file is linked to the Institution Program and Institution Course files whereas the Student Description file is linked to the Student Program and Student Course files. In addition, the Student Program file is linked to the Institution Program file and the Institution Course file is linked to the Student Course file.

Note to user: Data elements not in bold are those required to identify a unique record (each column corresponds to a file). Data elements required to link the files between them are identified by row. For example, the data elements required to link the ID and the SC files are: 1005/1000, 1025, 1035 and 1036.

Table A
Data elements required to identify a unique record in each file and data elements required to link the files between them
Table summary
This table displays the results of Data Elements Required to Identify a Unique Record in Each File and the Required Data Elements to Link Them to Files. The information is grouped by Mnemonic (appearing as row headers), Name and File (appearing as column headers).
Mnemonic Name File
ID IP IC SD SP SC
RepStartYear Year of start of report cycle 1005 1000 1000 1000 1000 1000
Instit Institution code 1025 1025 1025 1025 1025 1025
Period (ID) / CourPer (SC) Reporting period 1035 n/a n/a n/a n/a 1035
Sub-period (ID) – CourSubPer (SC) Reporting sub-period 1036 n/a n/a n/a n/a 1036
ProgCode Student's program code n/a 2000 n/a n/a 2000 n/a
CredenTyp Credential type n/a 2010 n/a n/a 2010 n/a
CourCode Student's course code n/a n/a 3000 n/a n/a 3000
StudID Institution's student identifier n/a n/a n/a 4000 4000 4000
ProgStart Original start date in program n/a n/a n/a n/a 5010 n/a
CourStart Date student started course n/a n/a n/a n/a n/a 6020

Six (6) PSIS Input Files and File Description

Listed below are six (6) PSIS input files which you will need to submit in your annual report cycle (due by February 1, 2021). A brief description of each file is also outlined below.

  1. Institution Description (ID) file
  2. Institution Program (IP) file
  3. Institution Course (IC) file
  4. Student Description (SD) file
  5. Student Program (SP) file
  6. Student Course (SC) file

Institution Metadata

1. Institution Description (ID) file

(Postsecondary institution metadata; number of elements = 5; length = 132 bytes)
The Institution Description (ID) file lists and describes the different periods of academic activity by which programs and courses are organized. Specifically, the records contained on the ID file describe how a postsecondary institution divides its year into periods (sessions, terms, or other components) during which courses are commonly offered. Postsecondary institutions provide one (1) ID record for each period that begins or ends during the twelve (12) month report cycle. (For more detailed information, please refer to the Institution Description (ID) file section of this document.)

Please note that the information contained on the ID file is used to validate the Institution Code (element ID1025) provided to all of the six (6) PSIS files. It is also used to validate the period in which student courses are offered (element ID1035). Each period in which courses are reported on the Student Course (SC) file must also be present on the ID file.

2. Institution Program (IP) file

(Postsecondary institution metadata; number of elements = 11; length = 314 bytes)
The Institution Program (IP) file contains program code and program name (IP2000, IP2020), program duration (IP2070 and IP2071), credential type (IP2010) and other characteristics of each program offered by the postsecondary institution. The IP file is an inventory of the programs offered by the postsecondary institution. It contains one (1) IP record for each program offered during the twelve (12) month cycle.
Please note that there is a logical link between this file and the Student Program (SP) file. The SP file contains one (1) record for each combination of student and program. Each program code reported on the SP file must be present on the IP file. (For more detailed information, please refer to the Institution Program (IP) file section of this document.)

3. Institution Course (IC) file

(Postsecondary institution metadata; number of elements = 7; length = 260 bytes)
The Institution Course (IC) file contains course code and course name (IC3000, IC3020), course credits normally awarded and course credit units (IC3090, IC3091) and other characteristics of each course offered by the postsecondary institution. The IC file is an inventory of the courses offered by the postsecondary institution. One (1) IC record for each of the courses offered during the twelve (12) month cycle should be reported.
Please note that there is a logical link between this file and the Student Course (SC) file. The SC file contains one (1) record for each combination of student and course. Each course code reported on the SC file must be present on the IC file. (For more detailed information, please refer to the Institution Course (IC) file section of this document.)

Student Metadata

4. Student Description (SD) file

(Student metadata; number of elements = 37; length = 1018 bytes)
The Student Description (SD) file contains demographic and other descriptive information about the students attending the various postsecondary institutions. Among others, it contains student name (SD4040 to SD4050), birth date (SD4230), gender (SD4240), Social Insurance Number (SIN) (SD4020), contact information (SD4060 to SD4180), and characteristics such as whether or not the student has self-identified as an Aboriginal person (SD4210).This file contains one (1) record per student per postsecondary institution.

Please note that there is a logical link between this file and the Student Program (SP) file. The SD file contains one (1) record per student enrolled in a program or who has graduated from a program. (For more detailed information, please refer to the Student Description (SD) file section of this document.)

5. Student Program (SP) file

(Student metadata; number of elements = 17; length = 402 bytes)
The Student Program (SP) file contains one (1) record for each program in which the student was enrolled during the reporting cycle. The student program record includes the original dates in which the student started/ended a program (SP5010, SP5090), student status in program at end of report cycle (SP5100), specialization or major field of study (SP5015 and SP5016), total transfer credits (SP5220), cumulative credits for program (SP5230) and other characteristics of the student's program as recorded by the postsecondary institution.

Please note that there is a logical link between this file and the Institution Program (IP) file. Each program code reported on the SP file must be present on the IP file. In addition, there is a logical link between this file and the Student Description (SD) file. Each student record reported on the SD file must be associated with at least one (1) program record on the SP file. (For more detailed information, please refer to the Student Program (SP) file section of this document.)

6. Student Course (SC) file

(Student metadata; number of elements = 10; length = 258 bytes)
The Student Course (SC) file contains one (1) record for each course in which the student was enrolled during the reporting cycle. Also, include one (1) course record for students that are registered either in a CO-OP work term, writing a thesis, or performing any other academic activities related to their program but not structured as a course. The student course record includes the dates which the student started/ended the course (SC6020, SC6021) and status in course at end of report cycle (SC6030).

Please note that there is a logical link between this file and the Institution Course (IC) file. Each course code reported on the SC file must be present on the IC file. In addition, there is a logical link between this file and the Student Program (SP) file. Each program in which the student was enrolled (SP file) must be associated with at least one (1) course record on the SC file. The SP record for a student who graduates during the report cycle and for which the student did not have any course registrations during the report cycle (e.g., the student applies for and is granted a credential during the current report cycle for work completed in an earlier cycle) should not have an associated SC record. (For more detailed information, please refer to the Student Course (SC) file section of this document.)

Postsecondary Student Information System (PSIS)
Institution Description (ID) File

The following data elements are required to identify unique records: Start date of report cycle (ID1005), Institution Code (ID1025), Period Code (ID1035), and Sub-period Code (ID1036)

Record Layout, Files and Data Element Descriptions

First, select your start date of report cycle and store it in element ID1005. Please see the description of ID1005 for guidance on how to select your report cycle.

The Institution Description (ID) file lists and describes the different periods of academic activity by which programs and courses are organized. Specifically, the records contained on the ID file describe how a postsecondary institution divides its year into periods (sessions, terms, or other components) during which courses are commonly offered. Postsecondary institutions provide one (1) ID record for each period that begins or ends during the twelve (12) month report cycle. Periods can be of any length (although not many courses span twelve (12) consecutive months or more). Periods include the time allocated for exams. Your periods can begin before your report start date and can extend beyond the end of your report cycle. See data element ID1035, (Period Code) for suggestions on how to report periods.

Institution Code (element 1025 on all six (6) PSIS files)

You will find your code(s) on the list of postsecondary institution codes supplied by Statistics Canada.

Each eight (8)-digit code comprises a two (2)-digit province, a three (3)-digit postsecondary institution and a three (3)-digit campus. The list contains one (1) code for the parent postsecondary institution and one (1) for each campus. The parent institution code has 000 in the last three (3) digits, while the campuses are numbered sequentially beginning with 001. Postsecondary institutions without campuses have only a parent institution code. Examples: Postsecondary institution XXX in province P1 has two (2) campuses and postsecondary institution YYY in province P2 has none. Their codes would appear on the code list as follows: Postsecondary institution XXX includes P1XXX000 for Parent Institution; P1XXX001, Campus 1; P1XXX002; Campus 2; and Postsecondary institution YYY includes P2YYY000 for Parent Institution.

If your postsecondary institution has campuses, you can choose to report your PSIS data at the campus level or at the parent (000) level depending on how you store your postsecondary institution metadata and student metadata on your own administrative systems. We recommend reporting at the lowest level available, as more detailed analysis can potentially be done.

The following combinations of reporting level and file type are valid. Choose one (1) reporting level for all three (3) postsecondary institution metadata files and one (1) for all three (3) student metadata files; (i.e., do not combine parent- and campus-level reporting within the three (3) postsecondary institution metadata files or within the three (3) student metadata files).

Postsecondary institution metadata (ID, IP, IC) Parent Institution and Campus is paired with Student metadata (SD, SP, SC) Parent Institution and Campus.

Table 1
Institution Code - ID Files
Table summary
This table displays the results of Institution Code - ID Files. The information is grouped by Element Number (appearing as row headers), Mnemonic, Name, Description, Codes, Alternate Codes, Core, Type, Position and Size (appearing as column headers).
Element Number Mnemonic Name Description Codes Type Position Size
1005 RepstartDate Start date of report cycle Your report cycle should start on the day after the end of your previous year's winter session (or academic year if you do not have a winter session), including the time allocated for exams.  If your institution has no activity during the summer, only use September 1 as the start of your report cycle if your academic year ends on August 31.

Possible scenarios (for illustrative purposes only; your data may vary) for the 2019/2020 report:
  • if last year's winter session ended on April 15, use April 16, 2019 (20190416) as your start date  and April 15, 2020 (20200415) as your end date, or
  • if the academic year ends on June 30 then use July 1, 2019 (20190701) as your start date and June 30, 2020 (20200630) as your end date.
If your institution changes its report cycle, (i.e., if your winter session now ends on a different date such as April 30 instead of May 31 or your academic year now ends on August 1 instead of July 31), this will affect your start date of report cycle  (RepStartDate).  Be aware of any gaps between, or overlaps of, reporting periods that will occur from the previous year's PSIS submission.  Please make the necessary adjustments to this year's PSIS submission to ensure the data is complete but not duplicated.

Postsecondary institutions that deliver programs only by non-traditional methods such as distance education, and therefore do not have a defined academic year or sessions, should use May 1 as their start date (or another date close to May 1 if more appropriate).

Repeat the same value on all ID records.
YYYYMMDD (YearMonthDay) Text 1-8 8
1025 Instit Institution code Reporting PSIS postsecondary institution code Refer to the Postsecondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2019/2020". Text 9-16 8
1035 Period Period code The ID file describes how the postsecondary institution divides its year into periods (sessions, terms, or other components) during which courses are commonly offered. Periods can be of any length (although, not many courses span twelve (12) consecutive months or more). Periods include the time allocated for exams.

Provide one (1) ID record for each of your periods. Periods can start before the beginning of your report cycle (ID1005 above) and/or continue beyond the end of your report cycle.

Use this element and the next one to record your own code or name you use to describe the period and sub-period. You can use both elements if a period is divided into shorter units.  If not, leave the next element blank. Elements ID1035 and ID1036 are also used in the Student Course (SC1035 and SC1036) File to specify the period in which the student took the course.

Example 1: a university offers courses during a spring/summer session, which it designates as SS, comprising an intersession (I) and a summer term (S); and during a fall session (F); and during a winter session (W); and during an academic year (AY). The university would report six (6) ID records having the following codes in this element and the next one:
The ID file describes how the postsecondary institution divides its year into periods (sessions, terms, or other components) during which courses are commonly offered. Periods can be of any length (although, not many courses span twelve (12) consecutive months or more). Periods include the time allocated for exams.

Provide one (1) ID record for each of your periods. Periods can start before the beginning of your report cycle (ID1005 above) and/or continue beyond the end of your report cycle.

Use this element and the next one to record your own code or name you use to describe the period and sub-period. You can use both elements if a period is divided into shorter units.  If not, leave the next element blank. Elements ID1035 and ID1036 are also used in the Student Course (SC1035 and SC1036) File to specify the period in which the student took the course.

Example 1: a university offers courses during a spring/summer session, which it designates as SS, comprising an intersession (I) and a summer term (S); and during a fall session (F); and during a winter session (W); and during an academic year (AY). The university would report six (6) ID records having the following codes in this element and the next one:  Period SS, no Sub-period; Period SS, Sub-Period I; Period SS, Sub-Period S; Periods F, W, AY; no Sub-period.

Example 2: a college offers courses during a fall session, which it designates as FALL; a winter session (WIN); and the academic year (YEAR). The college also offers courses during two (2) half-semesters in the fall, which it designates FALL1 and FALL2, and, for the summer period, one six (6)-weeks and two (2) 4-week periods, which it designates SUM1, SUM2 and SUM3. The college would report a total of eight (8) ID records having the following period codes in this element and sub-period codes for the next element: Period SUM, Sub-period 1; Period SUM, Sub-period 2; Period SUM, Sub-period 3; FALL, no sub-period; FALL, sub-periods, 1, 2; Period WIN, no Sub-period; YEAR, no sub-period.     
The shorter periods could alternatively be coded SUM1, SUM2, SUM3, FALL1 and FALL2 in this element and the next element (Sub-period) will be blank.
The postsecondary institution's code or name of the period within which courses are offered. Text 17-22 6
1036 Sub_period Sub-period code Sub-period code during which courses are commonly offered. See previous element for more details. The postsecondary institution's code or name of the sub-period. Text 23-28 6
1100 ProvID Provincial ID elements Provincial ministries wanting to define additional elements for provincial reporting can use this composite element. Leave any unused portion of the 80 characters blank. Components and codes as defined by provincial ministry. Text 53-132 80

Postsecondary Student Information System (PSIS)
Institution Program (IP) File

The following data elements are required to identity unique records: Year of Start of Report Cycle (IP1000), Institution Code (IP1025), Program Code (IP2000), and Credential Type (IP2010)

Record Layout, Files and Data Element Descriptions

The Institution Program (IP) file contains program code and program name (IP2000, IP2020), program duration (IP2060 to IP2071), credential type (IP2010, IP2011), educational entrance requirements (IP2150 to IP2155) and other characteristics of each program offered by the postsecondary institution. The IP file is an inventory of the programs offered by the postsecondary institution. It contains one (1) IP record for each program offered during the twelve (12) month cycle.

There is a logical link between this file and the Student Program (SP) file. The SP file contains one (1) record for each combination of student and program. Each program code reported on the SP file must be present on the IP file.

If students are taking courses without registration in a program, create as many non-program records on the IP file for each of the non-program categories appropriate to your institution (see element IP2015). This will involve:

  1. putting a program name in element IP2020;
  2. putting a program code in element IP2000;
  3. putting a value of "98 - Not applicable" in element IP2010;
  4. assigning the students to this program in the SP file; and
  5. following the instructions in the other elements for the assignment of "Not Applicable" code for this non-program record.

Please refer to the "Program type" and "Non-credit" entries of the Reporting Guide for Program Type and Credential Type for additional information on the non-programs.

Universities that store their program data with separate fields for degree and specialization(s) or major field(s) of study may be able to report just the degree code in element SP2000 and the student's specialization(s) or major field(s) of study in elements SP5015, SP5016 and SP5017 on the SP file. For example, if all BA programs have the same duration, credit requirement, provincial funding code, entrance requirements, on-the-job training (OJT) components, etc., then you could report only one (1) IP record for all BA's, with element IP2000 = "BA", and then show the different majors on the SP records of individual students. But if some of the BA programs have different durations or credit requirements, etc., then you must provide separate IP records for them. In these cases, you could combine the degree code and the specialization(s) or major field(s) of study in element IP2000 of the IP and SP records.

For programs that award two (2) credentials, please refer to the "Joint credential program" entry of the Reporting Guide for Program Type and Credential Type.

For programs that may lead to the option of several qualifications in terms of successful outcomes, such as one program (same code) which leads to a certificate or a diploma, please refer to the "programs with multiple exit options" entry of the Reporting Guide for Program Type and Credential Type.

For apprenticeship programs, provide one (1) IP record for each year or level of the program.

For the entire reporting period, describe all the programs offered during the twelve (12) months beginning on your Report Cycle Start Date.

Table 2
Institution Program (IP) codes
Table summary
This table displays the results of Institution Program (IP) codes. The information is grouped by Element Number (appearing as row headers), Mnemonic, Name, Description, Codes, Alternate Codes, Core, Type, Position and Size (appearing as column headers).
Element Number Mnemonic Name Description Codes Type Position Size
1000 RepStartYear Year of start of report cycle The year in which the current report cycle starts. Assign the same first four (4) digits of the start date of the report cycle (as found in element ID1005 on the ID file). YYYY (Year) Text 1-4 4
1025 Instit Institution code Reporting PSIS postsecondary institution code. Refer to the Postsecondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2019/2020". Text 5-12 8
2000 ProgCode Program code A program is a structured collection of educational activities (courses and other learning activities) arrayed to meet a set of learning objectives.

A program "proxy" may be used in PSIS to identify educational activities which fall outside the definition of "program."

Note: For degrees granted in Canadian universities, programs should fall within the parameters detailed in the Council of Ministers of Education, Canada (CMEC) Ministerial Statement on Quality Assurance of Degree Education in Canada (2007), which uses similar descriptors as those used in the Bologna process.
Please refer to the Reporting Guide for Program Type and Credential Type for additional information on how to report programs.

Please report the program code as stored in the postsecondary institution's administrative files.  For more details, refer to element SP2000 on the SP file. All program codes on the SP file must be present on this file including the non-program record(s) as element Program Code is used as a key field to match record on IP and SP files. Universities that store their program data with separate fields for degree and specialization(s) or major field(s) of study may be able to report just the degree code in element IP2000 and the students' specialization(s) or major field(s) of study in elements SP5015, SP5016 and SP5017 on the SP file. For example, if all BA programs have the same duration, credit requirement, provincial funding code, entrance requirements, co-op requirements, etc., you could report only one (1) IP record for all BA's, with element IP2000 = "BA", and then show the different majors on the SP records of individual students. But if some of the BA programs have different durations or credit requirements etc., then you must provide separate IP records for them. In these cases, you would combine the degree code and the specialization(s) or major field(s) of study in element 2000 of the IP and SP records.

The combination of the previous element (IP1025), this one and the next one (IP2010) constitute a key and therefore must be unique. Do not report duplicate combinations of these three (3) elements.
None Text 13-32 20
2010 CredenTyp Credential type The type of formal qualification awarded for successful completion of a program, excluding certificates of attendance.

A "qualification" acknowledges successful completion of a program of study containing evaluative components. A "formal qualification" is a qualification that is recognized by an official body such as ministries of education, boards of governors or other ministry appointed bodies, federal departments or ministries, industry associations or sectors, apprenticeship and trades commissions, regulatory bodies or licensing agencies. 
Definitions of the categories:
01: A non-postsecondary credential awarded as a high school diploma or its equivalent.
02: A credential awarded and recognized by official bodies as a "certificate".
03: A credential awarded and recognized by official bodies as a "diploma".
04: This category must only be used to assign "degree" credentials which are supported by the Council of Ministers of Education, Canada (CMEC) Ministerial Statement on Quality Assurance of Degree Education in Canada.
10: Formal qualifications granted upon successful completion of programs that are shorter than programs where a certificate is the formal qualification awarded.
11: A credential granted upon completion of sixty (60) transferable credits of an undergraduate program.
97: A credential from programs that do not fit in any of the other categories.
98: This category is used for non-programs (where no formal qualification can be obtained), credentials for programs where the learning or performance is not measured or evaluated, such as for certificates of attendance, as well as for any other program where no formal qualification is offered.

Please refer to the "Credential type" entry in the Reporting Guide for Program Type and Credential Type for inclusions, exclusions and additional information on each of the categories.

If the same program can award two (2) credentials, one for completing a certain level and a higher one for completing a longer version of the program, then provide two (2) records having the same program code (element IP2000) but different values in this element; e.g., a program awarding a certificate after one (1) year or a diploma after two (2) years would have two (2) records for this data element, the first with code "02 - Certificate" and the second with code "03 - Diploma".  

For joint programs in which a student normally receives two (2) credentials, please refer to the "Joint credential program" entry in the Reporting Guide for Program Type and Credential Type to code the credential type.

For programs offered under an agreement with another (other) institution(s), please refer to the "Programs offered under an agreement" entry of the Reporting Guide for Program Type and Credential Type to code the credential type.

Please refer to Appendix B for acceptable reporting combinations between Credential type (IP/SP2010) and Program type (IP2015).
01 - General Equivalency Diploma/high school diploma
02 - Certificate
03 - Diploma
04 - Degree (includes applied degree)
10 - Attestation and other short program credentials
11 - Associate degree
97 - Other type of credential associated with a program
98 - Not applicable
Text 33-34 2
2015 ProgType Program type A classification of programs that is based on a combination of factors such as the general purpose of the program; the type of instruction offered in terms of educational content; and the expected outcome of the program.
Definition of the categories:
01: Non-postsecondary programs that are offered in postsecondary institutions.
10: In-class or technical components of apprenticeship training when offered in postsecondary institutions.
20: Postsecondary programs that prepare students for entry into career, technical or pre-university programs.
21: Postsecondary skills programs that usually lead to a specific career path and into the labour market that is neither apprenticeship, pre-university, undergraduate nor graduate program. Educational requirements for this program are usually not greater than the secondary school diploma.
22: Postsecondary skills programs that usually lead to a specific career path and into the labour market and requires a certificate or a diploma from a career, technical or professional training program.
30: Postsecondary programs that prepare students for undergraduate studies but is not an undergraduate program.
40: Programs that prepare students for entry into a bachelor's degree program. It is an access or bridging option for a student who does not fully meet the requirements for entry into a bachelor's degree program. While this program does not generally lead to a qualification, some credits may be granted towards a bachelor's degree.
46: These are programs that are more academically-based programs which normally require a secondary school diploma or a college diploma in Quebec. Educational activities in these programs can be counted towards a bachelor's degree (applied, general or honours) or a professional degree. Undergraduate degrees normally allow entry into a second cycle graduate program.
47: Postsecondary programs that are not graduate programs and require a bachelor's degree for admission either explicitly or implicitly, such as is the case for concurrent bachelor's degree programs (where the outcome of these programs is equivalent to a program requiring a bachelor's degree, but the degree is not a requirement because of the concurrent nature of the program).
In Saskatchewan and British Columbia, this category also captures postsecondary programs at the undergraduate level for which degree completion requires a scope beyond a bachelor's degree due to its breadth and depth of learning.
50: Postsecondary programs that prepare students for entry into a master's degree program. A bachelor's degree is normally required for entry into this program.
53: Postsecondary programs that prepare students for entry into a doctoral degree program, without the student being admitted to the doctoral program.
58: This category covers health-related residency programs. At a minimum, these programs require undergraduate degrees for entry.
59: Graduate programs that normally require a bachelor's degree. Educational activities in these programs can be counted towards a master's degree. Degrees from second cycle graduate programs normally allow entry into third cycle graduate programs.
62: Graduate programs that normally require a master's degree. Educational activities in these programs can be counted towards a doctoral degree.
63: Graduate programs that normally require a doctoral degree. Post-doctorate activities that do not meet the definition of a "program," such as those in the labour market, are excluded from this category.
89: Any postsecondary program that does not fit in any of the program categories listed above.
91, 92, 93 and 94: Categories that serve to identify students registered in educational activities without being registered in a program. It includes students enrolled in courses who have not declared a program of intent.
91: These are courses or other educational activities that are not within a program and have no evaluative component.
92: These are undergraduate courses or other educational activities not within a program and have an evaluative component.
93: These are graduate courses or other educational activities that are not within a program and have an evaluative component.
94: These are postsecondary courses or other educational activities that are neither undergraduate nor graduate, are not within a program and have an evaluative component.

Please refer to the Reporting Guide for Program Type and Credential Type for inclusions, exclusions and additional information on each of the categories. Please refer also to Appendix B for acceptable reporting combinations between Credential type (IP/SP2010) and Program type (IP2015).

For joint programs in which a student normally receives two (2) credentials, please refer to the "Joint credential program" entry in the Reporting Guide for Program Type and Credential Type.
01 - Basic education and skills program
10 - Apprenticeship program
20 - Qualifying program for career, technical or pre-university
21 - Career, technical or professional training program
22 - Post career, technical or professional training program
30 - Pre-university program
40 - Undergraduate qualifying program
46 - Undergraduate program
47 - Post-baccalaureate non-graduate program
50 - Graduate qualifying program (second cycle)
53 - Graduate qualifying program (third cycle)
58 - Health-related residency program
59 - Graduate program (second cycle)
62 - Graduate program (third cycle)
63 - Graduate program (above the third cycle)
89 - Other programs
91 - Non-program (non-credit)
92 - Non-program (credit, undergraduate)
93 - Non-program (credit, graduate)
94 - Non-program (credit, other postsecondary)
Text 37-38 2
2020 ProgName Program name The program name as stored in the postsecondary institution's own administrative files. None Text 41-140 100
2070 ProgDur Program duration The normal instructional time to complete the course work for the entire program for a full-time student by traditional program delivery.

Use the next element (IP2071) to specify which unit of measure you are using. Use half-semesters (code 10), quarters or trimesters (code 12) or semesters or trimesters (code 15) if possible. Use weeks or months (code 08 or 09) only for programs shorter than one (1) year or for programs specifically organized in weeks or months. Use academic years or years (code 25 or 30) only if the program's courses are not delivered in shorter periods such as semesters or half-semesters or quarters.

Exclude program segments that are mainly on-the-job training or field placement or co-op work terms.

Leave this element blank only for non-program records and programs having no set duration, such as graduate programs.
Blank or numeric value including decimal point and two (2) decimal places.
e.g.,
1016.50 = 1016.5 units required
1.00 = 1 unit required
Numeric 160-165 6
2071 ProgDurUnit Program duration units Identifies the unit of measure used in the previous element (IP2070). Assign "98 - Not applicable" only for non-program records and programs having no set duration, such as graduate programs. 06 - Hours
08 - Weeks
09 - Months (a period of about 30 days)
10 - Half-semesters (a period of about 2 months)
12 - Quarters or trimesters (a period of about 3 months)
15 - Semesters or trimesters (a period of about 4 months)
25 - Academic years (a period of about 8 months)
30 - Years (a period of about 12 months)
98 - Not applicable
Text 166-167 2
2080 ProgCred Credits needed to graduate The number of credits or units of academic achievement required for graduating from or completing the entire program.  Credits refer to the value that a postsecondary institution attaches to successful completion of a formal course of instruction and that can be applied by the recipient towards the requirements for a credential.

Use the next element (IP2081) to specify which unit of measure you are using. If the program is not organized by credits but instead requires the successful completion of some number of courses, report the number of courses here and assign code "06 - Courses" in the next element (IP2081). Exclude credits for on-the-job training (OJT) segments that cover most or all of a semester or other period (e.g., co-op work terms).

Leave this element blank only for non-credit programs or programs with no set credit or course requirements, such as graduate programs.
Blank or numeric value including decimal point and two (2) decimal places.
e.g.,
1.00 = 1 unit required
1016.50 = 1,016.5 units required
10000.00 = 10,000 units required
Numeric 168-175 8
2081 ProgCredUnit Program credit units Identifies the unit of measure used in the previous element (IP2080).

Assign code "98 - Not applicable" only for non-credit programs or programs with no set credit or course requirements, such as graduate programs.
01 - Credits
02 - Credit hours
03 - Semester hours
04 - Course hours
05 - Credit points
06 - Courses
07 - Student contact hours
96 - Other units
98 - Not applicable (non-credit program or no set credit requirement)
Text 176-177 2
2400 ProvIP Provincial IP elements Provincial ministries wanting to define additional elements for provincial reporting can use this composite element. Leave any unused portion of the 80 characters blank. Components and codes as defined by provincial ministry Text 235-314 80

Postsecondary Student Information System (PSIS)
Institution Course (IC) File

The following data elements are required to identify unique records: Year of Start of Report Cycle (IC1000), Institution Code (IC1025), and Course Code (IC3000)

Record Layout, Files and Data Element Descriptions

The Institution Course (IC) file contains course code and course name (IC3000, IC3020), course duration and course duration units (IC3080, IC3081), course credits normally awarded and course credit units (IC3090, IC3091) and other characteristics of each course offered by the postsecondary institution. The IC file is an inventory of the courses offered by the postsecondary institution. One (1) IC record for each of the courses offered during the twelve (12) month cycle should be reported.

There is a logical link between this file and the Student Course (SC) file. The SC file contains one (1) record for each combination of student and course. Each course code reported on the SC file must be present on the IC file.

For the entire reporting period, describe all the courses offered during the twelve (12) months beginning on your Report Cycle Start Date.

Table 3
Institution Course (IC) File Codes
Table summary
This table displays the results of Table 3: Institution Course (IC) File Codes. The information is grouped by Element Number (appearing as row headers), Mnemonic, Name, Description, Codes, Alternate codes, Core, Type, Position and Size (appearing as column headers).
Element Number Mnemonic Name Description Codes Type Position Size
1000 RepStartYear Year of start of report cycle The year in which the current report cycle starts. Assign the first four (4) digits of the start date of the report cycle (as found in element ID1005 on the ID file). YYYY (Year) Text 1-4 4
1025 Instit Institution code Reporting PSIS postsecondary institution code. Refer to the Postsecondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2019/2020". Text 5-12 8
3000 CourCode Course code The unique code for the course as it is stored in the postsecondary institution's administrative files; e.g., the course code "CHEM 101" might represent "Introduction to Chemistry".

Include non-credit courses.

In cases where a lab and a lecture have independent course codes in the postsecondary institution's administrative system, report separate courses on the IC file, e.g., "CHEM 101 Lecture" would be a different course from "CHEM 101 Lab".

All course codes in element SC3000 on the SC file must also be present on this file.
None Text 13-32 20
3020 CourName Course name The course name as it is stored in the postsecondary institution's administrative files. In the above example for "CHEM 101", "Introduction to Chemistry" would be recorded here. None Text 33-132 100
3090 CourCred Course credits normally awarded The number of course credits or units of academic achievement normally awarded for successful completion of the course. Use the next element (IC3091) to specify which unit of measure you are using. If possible, use the same unit of measure as in elements IP2080 or IP2081 on the IP file.

For non-credit courses or courses having no credit or course value assigned, leave this element blank and assign code "98 - Not applicable" in the next element. Also, leave blank for continuing education courses that do not count for academic credit.

In some cases, the credits awarded for a course will vary from student to student depending on the student's program. In those cases, report the normal number of credits here and show the variation on the students' course records in element SC6060.
Blank or numeric value including decimal point and two (2) decimal places.
e.g.,   1.00 = 1 unit awarded
16.50 = 16.5 units awarded
Numeric 145-152 8
3091 CourCredUnit Course credit units Identifies the unit of measure used in the previous element (IC3090). 01 - Credits  
02 - Credit hours
03 - Semester hours
04 - Course hours
05 - Credit points
06 - Courses
07 - Student contact hours
96 - Other units
98 - Not applicable (non-credit course or course having no credit or course value assigned)
Text 153-154 2
3200 ProvIC Provincial IC elements Provincial ministries wanting to define additional elements for provincial reporting can use this composite element. Leave any unused portion of the 80 characters blank. Components and codes as defined by provincial ministry Text 181-260 80

Postsecondary Student Information System (PSIS)
Student Description (SD) File

The following data elements are required to identity unique records: Year of Start of Report Cycle (SD1000), Institution Code (SD1025), and Institution's Student Identifier (SD4000)

Record Layout, Files, and Data Elements Descriptions

The Student Description (SD) file contains demographic and other descriptive information about the students attending the various postsecondary institutions. Among others, it contains student name (SD4040 to SD4050), birth date (SD4230), gender (SD4240), Social Insurance Number (SIN) (SD4020), contact information (SD4060 to SD4180), and characteristics such as whether or not the student has self-identified as an Aboriginal (SD4210). This file contains one (1) record per student per postsecondary institution.

You are requested to provide one (1) record for each student registered at the postsecondary institution at any time between your Start Date of report cycle (ID1005) and the end of your winter term, or the end of your academic year if your postsecondary institution does not have a winter term. Also, include one (1) SD record for a student who graduates during the report cycle, even if the student did not have any course registrations during the report cycle (e.g., the student applies for, and is granted a credential during the current report cycle for work completed in an earlier cycle).

Also, include any students who were last registered in the previous report year and whose status in the program was "Unknown" at the time the previous year's Report was produced. The "Unknown" status refers to element SP5100 on the SP file: Status was unknown (under review or not yet determined or dependent on the completion or grading of courses that normally would have ended by the end of the report cycle). These students should be included in the Report to ensure that Statistics Canada can update their end status.

If the student was registered in more than one (1) program during the report cycle, provide only one (1) SD record and multiple Student Program (SP) records.

There is a logical link between this file and the Student Program (SP) file. The SD file contains one (1) record per student enrolled in a program or who has graduated from a program in the current reporting year.

Table 4
Student Description (SD) File Codes
Table summary
This table displays the results of Table 4: Student Description (SD) File Codes. The information is grouped by Element Number (appearing as row headers), Mnemonic, Name, Description, Codes, Alternate codes, Core, Type, Position and Size (appearing as column headers).
Element Number Mnemonic Name Description Codes Type Position Size
1000 RepStartYear Year of start of report cycle The year in which the current report cycle starts. Assign the same first four (4) digits of the start date of report cycle (as found in element ID1005 on the ID file). YYYY (Year) Text 1-4 4
1010 RepTyp Report type Report F for an entire Full-year reporting period (twelve (12) months). F - Entire Full Year reporting period Text 5 1
1025 Instit Institution code Reporting PSIS postsecondary institution code. Refer to the Postsecondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2019/2020". Text 6-13 8
4000 StudID Institution's Student Identifier The postsecondary institution's permanent identifier for the student while in this postsecondary institution. Use the same number for this student from year to year. None Text 14-27 14
4010 TStudID Type of Student I.D. Indicates the type of I.D. number reported in the previous element (SD4000). 01 - I.D. number assigned by postsecondary institution independently of any provincial or national numbering system
02 - Provincial student Identification number
Text 28-29 2
4020 SIN Social Insurance Number The student's Social Insurance Number (SIN) if the student is a Canadian citizen or permanent resident. Otherwise, leave blank. Do not report dummy SIN's. SIN's failing the check-digit routine will be deleted at Statistics Canada. 9-digit SIN Text 30-38 9
4030 PSIS_NSN PSIS National Student Number The PSIS respondents currently using this data element to report the provincial student number can continue to use it.    Text 39-68 30
4040 FirstName First name Student's first (given) name. None Text 69-108 40
4041 MidName Middle name(s) and/or initials Student's middle name(s) and/or initials.

If your postsecondary institution stores first name and middle name(s)/initials together as one (1) field, enter both in the previous element (SD4040) and leave this element blank.
None Text 109-148 40
4042 Surname Surname Student's surname (last name). None Text 149-188 40
4050 PrevSurname Previous surname Student's previous surname; e.g., name prior to marriage. If the postsecondary institution stores more than one (1) previous surname report the most recent only. None Text 189-228 40
4060 CurrPostal Current postal/zip code Student's postal or zip code while enrolled in the program or course(s). None Text 229-238 10
4070 CurrCntry Current country of residence Student's country of residence (where the student is living) while enrolled in the program or course(s).

For most students this is Canada, but some students live in the U.S. and commute to Canada for classes, and others study by Distance Education from other countries.
Refer to the Standard Classification of Countries and Areas of Interest Codes in Section 4 of the document titled "PSIS Reporting Documentation 2019/2020". Text 239-243 5
4071 CurrCntryTxt Current country of residence (Text) Student's country of residence (where the student is living) as reported in the postsecondary institutions administrative records. Leave this element blank if the country code is reported in the previous element (SD4070). None Text 244-273 30
4080 CurrPhone Current telephone number Student's telephone number while enrolled in the program or course(s). Include the area code. None Text 274-293 20
4090 CurrEmail Current e-mail address Student's Internet e-mail address while enrolled in the program or course(s). None Text 294-373 80
4100 PermLine1 Permanent address line 1 Line 1 of the permanent address reported by the student on their application for admission or the most current address maintained by the postsecondary institution for follow-up surveys of students after graduation. Ensure that city/town, county, province, country and postal or zip code are reported in their own respective elements (SD4110 onwards) and not included in this element or the subsequent address lines. None Text 374-428 55
4101 PermLine2 Permanent address line 2 If applicable, line 2 of the permanent address. Lines 1 and 2 should contain all the address information up to but not including the city/town. See element SD4100 for more details. None Text 429-483 55
4102 PermLine3 Permanent address line 3 If applicable, line 3 of the permanent address. Note that this element is smaller than lines 1 and 2. See element SD4100 for more details. None Text 484-513 30
4103 PermLine4 Permanent address line 4 If applicable, line 4 of the permanent address.  Note that this element is smaller than lines 1 and 2. See element SD4100 for more details. None Text 514-543 30
4104 PermLine5 Permanent address line 5 If applicable, line 5 of the permanent address. Note that this element is smaller than lines 1 and 2. See element SD4100 for more details. None Text 544-573 30
4110 PermCity City or town of permanent address City or town of the permanent address reported by the student on their application for admission or the most current city or town of the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation. None Text 574-608 35
4130 PermProvUpdt Province or state of permanent address (updated) Province or state of the permanent address reported by the student on their application for admission or the most current province or state of the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation.

Assign ZY (Not applicable) for addresses outside Canada and the U.S.
Refer to the Province and State Codes in Section 4 of the document titled "PSIS Reporting Documentation 2019/2020". Text 648-649 2
4150 PermCntry Country of permanent address Country of the permanent address reported by the student on their application for admission or the most current country of the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation. Refer to the Standard Classification of Countries and Areas of Interest Codes in Section 4 of the document titled "PSIS Reporting Documentation 2019/2020". Text 685-689 5
4151 PermCntryTxt Country of the permanent address  (text) Country (text) of the permanent address reported by the student on their application for admission or the most current country (text) of the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation.

Leave this element blank if the code is reported in the previous element (SD4150).
None Text 690-719 30
4160 PermPostal Postal or zip code of permanent address Postal or zip code of the permanent address. None Text 720-729 10
4180 PermPhone Telephone number at permanent address Telephone number at the permanent address reported by the student on their application for admission or the most current telephone number at the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation.  Area code must be included. None Text 730-749 20
4200 SensRec Sensitive record Identifies sensitive records. Report Code "1 - Yes" only for deceased students or students who might be endangered by being included in a follow-up survey, such as students who are under the witness protection program. If you do not carry this information, assign code "2 - No". 1 - Yes, sensitive record
2 - No
Text 750 1
4210 Aboriginal Indigenous identity Indicates the self-declared Indigenous identity of the student as defined by the Canadian Constitution which recognizes three groups of Indigenous peoples: First Nations (North American Indians), Métis and Inuk (Inuit).

Depending on how your institution collects data on Indigenous students, First Nations (North American Indians) could include those who are 'Status' or 'Non-Status' Indians/First Nations.

If the student reported being an Indigenous person without specifying the group, use code 7-Indigenous, group not specified.

If the student did not report being an Indigenous, use code "8"-Not self-declared Indigenous".
4 - First Nations (North American Indians)
5 - Métis
6 – Inuk (Inuit)
7 –Indigenous, group not specified
8 - Not self-declared Indigenous
9- Unknown
Text 751 1
4230 Birth Birth date Student's birth date. If your postsecondary institution uses a fictitious date to represent "Unknown" (e.g., 19010101 or 19000101), do not report the fictitious date here. Leave blank if unknown. YYYYMMDD (YearMonthDay) Text 754-761 8
4240 Gender Gender Student's gender.  1 - Male 
2 - Female
3 - Gender diverse
9 - Unknown
Text 762 1
4250 Tongue Mother tongue Mother tongue, defined as the language first learned at home in childhood and still understood.  001 - English 
002 - French
123 - Other language
124 - English and French
125 - English and non-official language(s)
126 - French and non-official
language(s)
127 - Eng.,Fr. and non-official
language(s)
999 - Unknown
Text 763-765 3
4280 Citiz Country of citizenship Country of citizenship as of the end of the report cycle (end of winter term).

For permanent resident (formerly called "landed immigrant"), code the country of which the student is currently a citizen, not Canada.

For students with dual citizenship, one of which is Canadian, code Canada.

For students from a colony or a dependency, code the colony or dependency and not the parent country; for example, code St. Pierre-et-Miquelon as the country of citizenship for students from that dependency even though France is the country from which they hold citizenship.

If a student is registered in a department, faculty or division of continuing education or adult training extension, and the information on the country of citizenship is not available, code Canada as country of citizenship.
Refer to the Standard Classification of Countries and Areas of Interest Codes in Section 4 of the document titled "PSIS Reporting Documentation 2019/2020". Text 792-796 5
4281 CitizTxt Country of citizenship (text) Country (text) of citizenship as stored in the postsecondary institution's files. Leave this element blank if the code is reported in the previous element (SD4280). N/a Text 797-826 30
4290 ImmStat Immigration status of student The student's immigration status as of the end of the report cycle (end of winter term).

If a student is registered in a department, faculty or division of continuing education or adult training extension, and the information on the immigration status of the student is not available, code "0 - Canadian citizen" as immigration status of the student.
0 - Canadian citizen  (including Inuit, North American Indian and Métis)
1 - Permanent resident (formerly called landed immigrant)
2 - Student Visa: a permit obtained by a student to enter Canada for the sole purpose of attending an educational postsecondary institution
3 - Other visa: including students who are in Canada on diplomatic, trade or other missions
4 - Non-Canadian, status unknown: refugees and other foreign students in Canada whose status is unknown
5 - Non-Canadian, no visa status (as student is studying outside Canada; e.g., by Internet or at an offshore campus).
6 - Refugee
7 - Non-Canadian, status unknown
9 - Unknown
Text 827 1
4370 PermProv1st Permanent province of residence declared upon admission Permanent province or state of residence reported by the student on their application at admission.

For Canadian citizens and permanent residents, report the permanent home province in Canada as follows:
(a) For those students entering your institution immediately after high school/Cégep completion (i.e., within the last twelve (12) months), report the province of the last high school/Cégep attended.
(b) For all other students (i.e., not coming immediately after high school/Cégep completion), report the province of permanent home address on the date of application for admission.

The information should not be updated for students who were enrolled at the reporting postsecondary institution within the last twelve (12) months (returning/on-going students).  However, the information for this element should be updated for students who were not enrolled at the reporting postsecondary institution within the last twelve (12) months but had attended the reporting postsecondary institution at some time in the past (re-entering students).

This element may or may not be the same as Province or state of the permanent address (element SD4130) declared on the SD file. 

The element SD4130 requires the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation.

No blanks permitted.
Refer to the Province and State Codes in Section 4 of the document titled "PSIS Reporting Documentation 2019/2020". Text 937-938 2
4400 ProvSD Provincial SD elements Provincial ministries wanting to define additional elements for provincial reporting can use this composite element.

Leave any unused portion blank.
Components and codes as defined by provincial ministry Text 939-1018 80

Postsecondary Student Information System (PSIS)
Student Program (SP) File

The following data elements are required to identity unique records: Year of Start of Report Cycle (SP1000), Institution Code (SP1025), Institution's Student Identifier (SP4000), Student's Program Code (SP2000), Credential Type (SP2010), and Original Start Date in Program (SP5010)

Record Layout, Files, and Data Elements Descriptions

The Student Program (SP) file contains one (1) record for each program in which the student was enrolled during the reporting cycle. The student program record includes the original dates in which the student started/ended a program (SP5010, SP5090), student status in program at end of report cycle (SP5100), specialization or major field of study (SP5015 to SP5021), total transfer credits (SP5220), fees billed (SP5190 to SP5200), cumulative credits for program (SP5230) and other characteristics of the student's program as recorded by the postsecondary institution.

Report one (1) SP record for each program in which the student is registered at any time during the report cycle. Also, include one (1) SP record for a student who graduates during the report cycle, even if the student did not have any course registrations during the report cycle (e.g., the student applies for and is granted a credential during the current report cycle for work completed in an earlier cycle).

If the student was registered in more than one (1) program during the report cycle, provide only one (1) SD record and multiple Student Program (SP) records.

There is a logical link between this file and the Institution Program (IP) file. Each program code reported on the SP file must be present on the IP file. In addition, there is a logical link between this file and the Student Description (SD) file. Each student record reported on the SD file must be associated with at least one (1) program record on the SP file.

Universities that store their program data with separate fields for degree and specialization(s) or major field(s) of study should report the student's degree in element SP2000 and the student's specialization(s) or major field(s) of study in elements SP5015, SP5016 and SP5017.

For programs that award two (2) credentials, please consult the "Joint credential program" entry of the Reporting Guide for Program Type and Credential Type.

If the student is taking courses without being registered in a program, do not omit the student from the SP file. Create one (1) SP record with a non-program code in element SP2000 to match the non-program record created on the IP file. Follow the instructions in the other elements of the SP file for the assignment of "Not applicable" codes for this non-program record. Please refer to the "Program type" and "Non-credit" entries of the Reporting Guide for Program Type and Credential Type for additional information on the non-program records.

Table 5
Student Program (SP) File
Table summary
This table displays the results of Table 5: Student Program (SP) File. The information is grouped by Element Number (appearing as row headers), Mnemonic, Name, Codes, Alternate codes, Core, Type, Position and Size (appearing as column headers).
Element Number Mnemonic Name   Codes Type Position Size
1000 RepStartYear Year of start of report cycle The year in which the current report cycle starts. Assign the same first four (4) digits of the start date of the report cycle (as found in element ID1005 on the ID file). YYYY (Year) Text 1-4 4
1025 Instit Institution code Reporting PSIS postsecondary institution code. Refer to the Postsecondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2019/2020". Text 6-13 8
4000 StudID Institution's Student Identifier The postsecondary institution's permanent identifier for the student while in this postsecondary institution. Use the same identifier for this student from year to year.

There must be a record on the SD file for this student.

Report one (1) SP record for each program in which the student is registered at any time during the report cycle.
None Text 14-27 14
2000 ProgCode Student's program code The student's program code as stored in the postsecondary institution's administrative files. There must be one (1) record on the IP file for this program; i.e., this code must be present in element IP2000 on the IP file.

For students taking courses without being registered in a program, create one (1) SP non-program record for each of the appropriate non-program categories. Note that there must be a corresponding record on the Institution program (IP) file in element IP2000. Follow the instructions in the other elements for the assignment of "Not applicable" codes. Please refer to the "Program type" and "Non-credit" entries of the Reporting Guide for Program Type and Credential Type for additional information on the non-program records.

Universities that store their program data with separate fields for degree and specialization(s) or major field(s) of study should report the student's degree in element IP/SP2000 and the student's specialization(s) or major field(s) of study in elements SP5015, SP5016 and SP5017.
None Text 28-47 20
2010 CredenTyp Credential type The type of formal qualification awarded for successful completion of a program, excluding certificates of attendance.

A "qualification" acknowledges successful completion of a program of study containing evaluative components. A "formal qualification" is a qualification that is recognized by an official body such as ministries of education, boards of governors or other ministry appointed bodies, federal departments or ministries, industry associations or sectors, apprenticeship and trades commissions, regulatory bodies or licensing agencies.

See element IP2010 for more details.

The combination of information of the previous data element (SP2000) and this one must also be present on the IP file in data elements IP2000 and IP2010.
01 - General Equivalency Diploma/high school diploma
02 - Certificate
03 - Diploma
04 - Degree  (includes applied degree)
10 - Attestation and other short program credentials
11 - Associate degree
97 - Other type of credential associated with a program
98 - Not applicable
Text 48-49 2
5010 ProgStart Original start date in program The date the student started (first enrolled or registered) in the program as defined in element SP2000 above. Report the date the student originally started in the program, not the date the student continued in the current report cycle. The start date will remain unchanged for subsequent enrolments by the same student in the same program, even if the student quits the program and then resumes it. For a student who completed a common first year and is now enrolled in the next phase of the program, report the start date of the common first year.

Do not leave this data element blank.

For students in non-programs, report the first date the student registered for courses in the non-program.
YYYYMMDD (YearMonthDay) Text 50-57 8
5015 Major1 First specialization or major field of study The student's first specialization or major field of study code as stored in the postsecondary institution's administrative files. Do not report "minors".
Postsecondary institutions that assign unique program codes for each combination of Degree and Specialization/Major(s) should report those codes as part of element SP2000 and leave elements SP5015, SP5016 and SP5017 blank.

Leave this data element blank for students in non-programs.
None Text 58-67 10
5016 Major2 Second specialization or major field of study The student's second specialization or major field of study code as stored in the postsecondary institution's administrative files. Do not report "minors".
Postsecondary institutions that assign unique program codes for each combination of Degree and Specialization/Major(s) should report those codes as part of element SP2000 and leave elements SP5015, SP5016 and SP5017 blank.

Leave this data element blank for students in non-programs.
None Text 68-77 10
5070 Co_op Co-op program indicator Indicates whether the student was classified as a Co-op student in this program as of the end of the report cycle (end of winter term).  A co-operative education program is a program that formally integrates a student's academic studies with work experience in their field of study.  Students in a co-op program will alternate periods of time spent in school with paid work in business, industry, or government.
Assign "1 - Yes" for all Co-op students whether they are on work terms or in class at the end of the report cycle.

For students in non-programs, report code "8 - Not applicable".
1 - Yes
2 - No
8 - Not applicable (non-program)
9 - Unknown
Text 238 1
5085 RegStat Student's registration status  Registration status (full-time/part-time) of all students enrolled at the postsecondary institution at the time of the fall snapshot date, that is, a single date chosen by the institution which falls from September 30 to December 1. A student is considered to be enrolled if they are registered in at least one (1) educational activity (course or other learning activity) on the day of the fall snapshot.

The designation of full-time versus part-time registration status is defined by the reporting postsecondary institution.

If a student is not registered on the fall snapshot date, assign code "98 - Not applicable".

For students in non-programs, they are unlikely to be coded to "01 - Full-time".
01 - Full-time student
02 - Part-time student
98 - Not applicable (not registered on this date)
Text 246-247 2
5090 ProgEnd End date in program The date the student completed or withdrew from the program or else transferred to another program. This element refers to the entire program, not just the component taken during the report cycle.

If the next element (SP5100) is coded "02 - Successfully completed" or "04 - Graduated from program", give the date the program was completed. If SP5100 is coded 05, 06, 07 or 08, give the date the student ended the program or transferred to another program. Otherwise, leave this element blank.
YYYYMMDD (YearMonthDay) Text 250-257 8
5100 ProgEndStat Status in program at end of report cycle The student's status in the program as of the end of the report cycle, as known by the postsecondary institution.

If the student completed the program during the report cycle by meeting the minimum academic requirements to receive credit for the whole program, and the graduation date is more than one (1) month after the end of the report cycle, assign code "02 - Successfully completed" and report the program end date in element SP5090 ProgEnd.  

If the graduation date is before or within one (1) month of the end of the report cycle, assign code "04 - Graduated from program" and report the program end date in element SP5090 ProgEnd as well as graduation date in element SP5120 GradDate.

If the student's status was under review or dependent on the completion or grading of courses which would normally have ended by the end of the report cycle, assign "99 - Status Unknown".  Note: A student with "99 - Status Unknown" is to be included in the next report cycle with an updated program end status.

If the student enrols in the next phase of program (e.g. at the end of report cycle, the student is registered to return next fall), assign code "01- Eligible to enrol in next phase of program".  Note: For students completing a prerequisite program (e.g., common first year), assign code 01.

If the student is enrolled in a program and the current year registration continues through the end of the report cycle, assign code "03 - Still enrolled in program".

If the student has not completed the program and will probably not be continuing in or returning to the program, assign code 05, 06, 07 or 08.  For students who have transferred to another program within the same faculty or to another faculty, assign code "06 - Withdrew from program" and report the transfer date in SP5090 ProgEnd.  Students under suspension as of the end of the report cycle should be coded "07 - Not eligible to enrol at same institution" even if the suspension is likely to be lifted later.

If a student is enrolled in a non-program, assign code '98 - Not-applicable".
01 - Eligible to enrol in next phase of program
02 - Successfully completed course-work requirements for whole program but had not officially graduated as of date PSIS files were produced
03 - Still enrolled in program (registration continued through end date of report cycle)
04 - Graduated from program (officially received qualification at the end of the report cycle)
05 - Not eligible to enrol in same program
06 - Withdrew from program (e.g., discontinued studies in program) or transferred to another program within the same faculty or not, at the same institution
07 - Not eligible to enrol at same institution or under suspension
08 - Student deceased
96 - Other
98 - Not applicable (non-program)
99 - Status unknown (under review or not yet determined when the PSIS files were produced)
Text 258-259 2
5120 GradDate Convocation or graduation date The date the student received the degree, diploma or certificate for completing the program. The graduation date reported must be within the reporting cycle or within one (1) month of the end of the report cycle.  Students coded "04 - Graduated from program" in the previous element (SP5100 ProgEndStat) must have a convocation or graduation date reported.

Leave blank if the student is not in a program that leads to a credential.
YYYYMMDD (YearMonthDay) Text 260-267 8
5220 TotTranCred Total transfer credits The total number of credits or units of academic achievement granted by this postsecondary institution toward this program for education taken at other postsecondary institutions, including prior learning assessment (PLA). Report the total number granted from the time the student first enrolled in the program until the end of the report cycle. Use the same units of measure as reported in elements IP2080 or IP2081 on the IP file (credits needed to graduate). Leave blank for students not in a program or in non-credit programs or programs with no set credit or course requirements. Blank or numeric value with decimal point and two (2) decimal places. Numeric 300-307 8
5230 TotCred Cumulative credits for program The cumulative number of credits or units granted to the student for this program as of the end of the report cycle. Report the total number granted from the time the student first enrolled in the program until the end of the current report cycle. Include credits earned at this postsecondary institution and transfer credits reported in the previous element (SP5220). Use the same units of measure as reported in element IP2080 or IP2081 on the Institution Program (IP) File (credits needed to graduate). Leave blank for students not in a program or in non-credit programs or programs with no set credit or course requirements. Blank or numeric value with decimal point and two (2) decimal places. Numeric 308-315 8
5300 ProvSP Provincial SP elements Provincial ministries wanting to define additional elements for provincial reporting can use this composite element. Leave any unused portion of the 80 characters blank. Components and codes as defined by provincial ministry Text 316-395 80
5400 CIPCodeRep Classification of Instructional Programs code reported The CIP code assigned to the student's program by the provincial ministry or other administrative body to identify the field of study of the program according to the Classification of Instructional Programs (CIP) Canada 2016 (Classification of Instructional Programs (CIP) Canada 2016)
Leave this element blank in the following cases:
  • If you do not assign these codes
  • For students in non-programs.
CIP codes reported here may be referred to along with other program information in finalizing the CIP code that Statistics Canada will assign to the student program.
It will not necessarily be used as the final code, unless specific discussions and agreements have first taken place with Statistics Canada.
Verify if codes reported by provincial ministry correspond with the Classification of Instructional Programs (CIP) Canada 2016  Text 396-402 7

Postsecondary Student Information System (PSIS)
Student Course (SC) File

The following data elements are required to identity unique records: Year of Start of Report Cycle (SC1000), Institution Code (SC1025), Institution's Student Identifier (SC4000), Student's Course Code (SC3000), Date Student Started Course (SC6020), and Number or Code of Student's Course Section (SC6070)

Record Layout, Files, and Data Elements Descriptions

The Student Course (SC) file contains one (1) record for each course in which the student was enrolled during the reporting cycle. Also, include one (1) course record for students that are registered either in a CO-OP work term, writing a thesis, or performing any other academic activities related to their program but not structured as a course. The student course record includes the dates which the student started/ended the course (SC6020, SC6021), status in course at end of report cycle (SC6030), the credits student would receive for course (SC6060), tuition fees billed for course (SC6040) and other characteristics of the student's course as recorded by the postsecondary institution.

Report one (1) SC record for each course in which the student is registered at any time during the report cycle after the final day for course additions and deletions (as defined by your postsecondary institution: usually about two (2) weeks after classes begin). Exclude courses for which the student is wait listed. Also, exclude courses for which the student was not registered and did not actually attend, even if the student received credit for the course by means of a challenge or by some other administrative method.

There is a logical link between this file and the Institution Course (IC) file. Each course code reported on the SC file must be present on the IC file. In addition, there is a logical link between this file and the Student Program (SP) file. Each program in which the student was enrolled (SP file) must be associated with at least one (1) course record on the SC file. The SP record for a student who graduates during the report cycle and for which the student did not have any course registrations during the report cycle (e.g., the student applies for and is granted a credential during the current report cycle for work completed in an earlier cycle) should not have an associated SC record.

Table 6
Student Course (SC) File
Table summary
This table displays the results of Table 6: Student Course (SC) File. The information is grouped by Element Number (appearing as row headers), Mnemonic, Name, Codes, Alternate codes, Core, Type, Position and Size (appearing as column headers).
Element Number Mnemonic Name   Codes Type Position Size
1000 RepStartYear Year of start of report cycle The year in which the current report cycle starts. Assign the same first four (4) digits of the start date of the report cycle (element ID1005 on the ID file). YYYY (Year) Text 1-4 4
1025 Instit Institution code Reporting PSIS postsecondary institution code. Refer to the Postsecondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2019/2020". Text 6-13 8
4000 StudID Institution's Student Identifier The postsecondary institution's permanent identifier for the student while in this postsecondary institution. Use the same number for this student from year to year.
There must be a record on the Student Description (SD) File for this student.
None Text 14-27 14
3000 CourCode Student's course code The unique code for the course as it is stored in the postsecondary institution's administrative files. All course codes on this file must also be present in element IC3000 on the IC file.  Include a course record for students that are registered either in a CO-OP work term, writing a thesis, or performing any other academic activities related to their program but not structured as a course. Also include non-credit courses. See element IC3000 on the IC file for more details.

Report each course the student was enrolled in after the final day for course additions and deletions (as defined by the postsecondary institution: usually about two (2) weeks after classes begin). Exclude courses for which the student is wait listed. Also, exclude courses for which the student was not registered and did not actually attend, even if the student received credit for the course by means of a challenge or by some other administrative method.

Include courses taken under a formal brokering agreement (see element SC6080) only if the course is present in your postsecondary institution's inventory of courses as given on the IC file. Exclude courses taken at another postsecondary institution for which you do not have a course record on your IC file.
None Text 28-47 20
1035 CourPer Period in which course was delivered to student The period (session, term or other interval) that describes when the course was delivered to the student. Use your code or name as defined in element ID1035 of the ID record. This element combined with the next one (ID1036) must be present on the ID file. The postsecondary institution's code or name of the period as reported in element ID1035 of the ID file Text 48-53 6
1036 CourSubPer Sub-period in which course was delivered to student The sub-period that best describes when the course was delivered to the student. Use your code or name as defined in element ID1036 of the ID record. This element combined with the previous one (ID1035) must be present on the ID file. The postsecondary institution's code or name of the period as reported in element ID1036 of the ID file Text 54-59 6
6020 CourStart Date student started course The date the student started the course. This date may be before the start of the report cycle.
Do not leave this element blank. If the actual date the student started the course is not recorded in the postsecondary institution's student record, use the start date of the course as it appears in the postsecondary institution's timetable.
YYYYMMDD (YearMonthDay) Text 60-67 8
6021 CourEnd Date student ended course The date for which the student withdrew from, has completed or will complete the course. If the course extends beyond the end of the report cycle, report the date the course will end.

If the date for which the student has completed or will complete the course is not recorded in the postsecondary institution's student record, use the end date of the course as it appears in your timetable or calendar, or estimate when the course would end for a full-time student taking the course by traditional course delivery. Leave this element blank only if the student has not yet completed the course and the end date cannot be predicted because the course has no set duration, such as a thesis or a course in which the student continues until achieving a certain mastery level.
YYYYMMDD (YearMonthDay) Text 68-75 8
6030 CourEndStat Status in course at end of report cycle The student's status in the course at the end of the report cycle. A student who completes a course and has met the minimum academic requirements to receive credit for the course should be assigned code "01 - Successfully completed". If the course extends beyond the end of the report cycle, assign code "02 - Still enrolled". If the student is repeating the course to improve his grade, report the end status as if the student were taking the course for normal credit.
Assign code "98 - Not applicable" only for non-credit courses.
01 - Successfully completed
02 - Still enrolled
03 - Withdrew without academic penalty
04 - Did not complete (failed course or withdrew with academic penalty)
05 - Not applicable (student audited course)
07 - Student deceased
96 - Other
98 - Not applicable (non-credit course)
99 - Status unknown (incomplete or under review or not yet determined)
Text 76-77 2
6300 ProvSC Provincial SC elements Provincial ministries wanting to define additional elements for provincial reporting can use this composite element. Leave any unused portion of the 80 characters blank. Components and codes as defined by provincial ministry Text 179-258 80
Table B
Reporting of acceptable combinations between Credential type (IP2010/SP2010) and Program type (IP2015)
Program Type (IP2015) Credential type (IP2010/SP2010)
1 2 3 4 10 11 97 98
1 Yes Yes Yes No Yes No Yes Yes
10 No Yes Yes No Yes No Yes Yes
20 No Yes Yes No Yes No Yes Yes
21 No Yes Yes No Yes No Yes Yes
22 No Yes Yes No Yes No Yes Yes
30 No Yes Yes No Yes No Yes Yes
40 No Yes Yes No Yes No Yes Yes
46 No Yes Yes Yes Yes Yes Yes Yes
47 No Yes Yes Yes Yes No Yes Yes
50 No Yes Yes No Yes No Yes Yes
53 No Yes Yes No Yes No Yes Yes
58 No Yes Yes Yes Yes No Yes Yes
59 No Yes Yes Yes Yes No Yes Yes
62 No Yes Yes Yes Yes No Yes Yes
63 No Yes Yes Yes Yes No Yes Yes
89 No Yes Yes Yes Yes No Yes Yes
91 No No No No No No No Yes
92 No No No No No No No Yes
93 No No No No No No No Yes
94 No No No No No No No Yes

For the 2019/2020 report cycle, the submission deadline is February 1, 2021.

If you have any questions, please contact us by e-mail at statcan.PSIS-SIEP.statcan@canada.ca

Appendix: definitions

appropriation (crédit)
Any authority of Parliament to pay money out of the Consolidated Revenue Fund.
authorities (autorisations)
Authorities are approvals from Parliament for individual government organizations to spend up to specific amounts. Expenditure authority from Parliament is provided in two ways: annual appropriation acts that specify the amounts and broad purposes for which funds can be spent, and other specific statutes that authorize payments and set out the amounts and periods for those payments. An organization's expenditure authority received through appropriation acts may be supplemented by allocations from Treasury Board Central Votes 5, 10, 15, 25, 30 and 33.
budgetary expenditures (dépenses budgétaires)
Operating and capital expenditures; transfer payments to other levels of government, organizations or individuals; and payments to Crown corporations.
Core responsibility (responsabilité essentielle)
An enduring function or role performed by a department. The intentions of the department with respect to a core responsibility are reflected in one or more related departmental results that the department seeks to contribute to or influence.
Departmental Plan (plan ministériel)
A report on the plans and expected performance of an appropriated department over a three year period. Departmental Plans are usually tabled in Parliament each spring.
departmental priority (priorité ministérielle)
A plan or project that a department has chosen to focus and report on during the planning period. Priorities represent the things that are most important or what must be done first to support the achievement of the desired departmental results.
departmental result (résultat ministériel)
A consequence or outcome that a department seeks to achieve. A departmental result is often outside departments' immediate control, but it should be influenced by program-level outcomes.
departmental result indicator (indicateur de résultat ministériel)
A quantitative measure of progress on a departmental result.
departmental results framework (cadre ministériel des résultats)
A framework that connects the department's core responsibilities to its departmental results and departmental result indicators.
Departmental Results Report (rapport sur les résultats ministériels)
A report on a department's actual accomplishments against the plans, priorities and expected results set out in the corresponding Departmental Plan.
experimentation (expérimentation)
Conducting activities that seek to first explore and then test and compare the effects and impacts of policies and interventions to inform evidence-based decision making, and improve outcomes for Canadians by learning what works for whom and in what circumstances. Experimentation is related to, but distinct from, innovation (trying new things) because it involves a rigorous comparison of results. For example, using a new website to communicate with Canadians can be an innovation; systematically testing the new website against existing outreach tools or an old website to see which one leads to more engagement is experimentation.
full-time equivalent (équivalent temps plein)
A measure of the extent to which an employee represents a full person year charge against a departmental budget. For a particular position, the full time equivalent figure is the ratio of number of hours the person actually works divided by the standard number of hours set out in the person's collective agreement.
gender-based analysis plus (GBA+) (analyse comparative entre les sexes plus [ACS+])
An analytical process used to assess how diverse groups of women, men and gender-diverse people experience policies, programs and services based on multiple factors including race ethnicity, religion, age, and mental or physical disability.
government-wide priorities (priorités pangouvernementales)
For the purpose of the 2019–20 Departmental Results Report, those high-level themes outlining the government's agenda in the 2019 Speech from the Throne, namely fighting climate change; strengthening the middle class; walking the road of reconciliation; keeping Canadians safe and healthy; and positioning Canada for success in an uncertain world.
horizontal initiative (initiative horizontale)
An initiative where two or more federal organizations are given funding to pursue a shared outcome, often linked to a government priority.
non-budgetary expenditures (dépenses non budgétaires)
Net outlays and receipts related to loans, investments and advances, which change the composition of the financial assets of the Government of Canada.
pathfinder project (projet exploratoire)
Type of project conducted under Statistics Canada's modernization initiative. These projects are specifically designed to help guide the modernization effort, engage with stakeholders, consult with users, and implement leading-edge tools and methods to produce useful, high-quality statistics in all programs.
performance (rendement)
What an organization did with its resources to achieve its results, how well those results compare with what the organization intended to achieve, and how well lessons learned have been identified.
performance indicator (indicateur de rendement)
A qualitative or quantitative means of measuring an output or outcome, with the intention of gauging the performance of an organization, program, policy or initiative respecting expected results.
performance reporting (production de rapports sur le rendement)
The process of communicating evidence based performance information. Performance reporting supports decision making, accountability and transparency.
plan (plan)
The articulation of strategic choices, which provides information on how an organization intends to achieve its priorities and associated results. Generally, a plan will explain the logic behind the strategies chosen and tend to focus on actions that lead to the expected result.
planned spending (dépenses prévues)

For Departmental Plans and Departmental Results Reports, planned spending refers to those amounts presented in Main Estimates.

A department is expected to be aware of the authorities that it has sought and received. Determining planned spending is a departmental responsibility, and departments must be able to defend the expenditure and accrual numbers presented in their Departmental Plans and Departmental Results Reports.

priority (priorité)
A plan or project that an organization has chosen to focus and report on during the planning period. Priorities represent the things that are most important or that must be done first to support achievement of the desired Strategic Outcome(s) or Departmental Results.
program (programme)
Individual or groups of services, activities or combinations thereof that are managed together within the department and focus on a specific set of outputs, outcomes or service levels.
program inventory (répertoire des programmes)
Identifies all the department's programs and describes how resources are organized to contribute to the department's core responsibilities and results.
result (résultat)
A consequence attributed, in part, to an organization, policy, program or initiative. Results are not within the control of a single organization, policy, program or initiative; instead they are within the area of the organization's influence.
statutory expenditures (dépenses législatives)
Expenditures that Parliament has approved through legislation other than appropriation acts. The legislation sets out the purpose of the expenditures and the terms and conditions under which they may be made.
Strategic Outcome (résultat stratégique)
A long-term and enduring benefit to Canadians that is linked to the organization's mandate, vision and core functions.
target (cible)
A measurable performance or success level that an organization, program or initiative plans to achieve within a specified period. Targets can be either quantitative or qualitative.
voted expenditures (dépenses votées)
Expenditures that Parliament approves annually through an appropriation act. The vote wording becomes the governing conditions under which these expenditures may be made.

Additional information

Organizational profile

Appropriate minister[s]: The Honourable Navdeep Bains, P.C., M.P.

Institutional head: Anil Arora

Ministerial portfolio: Innovation, Science and Economic Development

Enabling instrument[s]:

Year of incorporation / commencement: The Dominion Bureau of Statistics was established in 1918. In 1971, with the revision of the Statistics Act, the agency became Statistics Canada.

Other: Under the Statistics Act, Statistics Canada is required to collect, compile, analyze, abstract and publish statistical information relating to the commercial, industrial, financial, social, economic and general activities and conditions of the people of Canada.

Statistics Canada has two primary objectives:

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Legislative Influences - 2019

Changes in legislation and the resulting change in the offence classification creates discontinuity in the historical record of particular criminal offences. Legislative changes to assault, sexual assault, theft, arson, mischief, prostitution and youth crime must be considered when making comparisons over time. Some of the more significant changes are as follows:

Sexual Assault: Bill C-127 (1983):

Bill C-127 abolished the offences of rape, attempted rape and indecent assault and introduced a three-tiered structure for sexual assault offences. C-127 also eased the circumstances under which police could lay charges in incidents of sexual and non-sexual assault.

Young Offenders Act (1984):

With the proclamation of the Young Offenders Act in April 1984, 12 years old became the minimum age for which charges could be laid under the Criminal Code. However, the maximum age continued to vary until April 1985, when the maximum age of 17 (up to the 18th birthday) was established in all provinces and territories. Youths, as defined in this publication, refer to those aged 12 to 17 (inclusive). This definition applies to the target group who fall under the delegation of the Young Offenders Act (YOA).

Traffic Offences: Bill C-18 (1985):

In December 1985, Bill C-18 made major legislative changes with respect to certain traffic offences. It imposed more stringent sentences for dangerous driving and drinking and driving. It also facilitated the enforcement of impaired driving laws by authorizing police to take blood and/or breath samples under certain circumstances. As a result, data previous to 1985 for traffic offences are not comparable and have not been presented.

Property value limits: Bill C-18 (1985) and Bill C-42 (1995):

In 1985, Bill C-18 altered the property value limits from under and over $200 to under and over $1,000. This applied to offences such as Theft, Possession of Stolen Goods, Mischief and Fraud. As of February 1995, Bill C-42 revised the property value limits to under and over $5,000.

Alternative measures: Bill C-41 (1996):

Bill C-41 came into force on September 3, 1996. One of its highlights was the introduction of "alternative measures" for adults, which provided ways of dealing with disputes and minor offences outside of formal court proceedings.

Firearms: Bill C-68 (1997):

Bill C-68, came into force on January 1, 1997, requiring all firearm owners to obtain a firearms license by January 1st, 2001. This license replaces the Firearms Acquisition Certificate (FAC) in use since 1977. As of October 1, 1998, firearms had to be registered by October 1st 2003 (within 5 years). Bill C-68 also provided for tougher penalties for using a firearm while committing a crime.

Controlled Drugs and Substances Act: Bill C-8 (1997):

This legislation came into force on May 14, 1997. The Controlled Drugs and Substances Act (CDSA) repealed and replaced the Narcotic Control Act (NCA) and parts of the Food and Drug Act (FDA). With this change in legislation, offences related to the possession, trafficking and importation of certain controlled or restricted substances not identified in earlier statutes were now (since 1997) included in the 'other drugs' category. Comparisons with years prior to 1997 should be made with caution.

Dangerous Operation Evading Police: Bill C-202 (2000):

Bill C-202 came into effect on March 30th, 2000. This legislation modifies section 249 of the Criminal Code, thus creating new offences surrounding the dangerous operation of a motor vehicle when used for evading police.

Youth Criminal Justice Act: Bill C-7 (2003):

The extrajudicial measures encouraged by the Youth Criminal Justice Act (YCJA), proclaimed on April 1, 2003, included: taking no further action informal police warnings, referrals to community programs, formal police cautions, Crown cautions, and extrajudicial sanctions programs.

Street Racing: Bill C-19 (2006):

Bill C-19 came into force on December 14, 2006 and addressed the street-racing problem by making four amendments to the Criminal Code. "Street-racing" was defined and five new street-racing offences were added. For three of the new offences, it provided maximum penalties longer than those currently provided for Dangerous Operation or Criminal Negligence in the Operation of a Motor Vehicle, and it introduced mandatory driving prohibition orders for a minimum period of time, with the length of the prohibition increasing for repeat offences.

Unauthorized Recording of a Movie: Bill C-59 (2007):

Bill C-59, came into force on June 22, 2007, addressing the illegal recording of movies in theatres by creating two new offences in the Criminal Code: Recording for Personal Use of a Movie Shown in a Theatre and Recording for Commercial Purposes of a Movie Shown in a Theatre.

Tackling Violent Crime: Bill C-2 (2008):

As a result of Bill C-2, which came into force on February 28, 2008, the age of consent was raised from 14 to 16 for the following Criminal Code offences: Sexual Interference, Invitation to Sexual Touching, Sexual Exploitation, Bestiality and Exposure to Person Under 14. The UCR also created a new violation code for Sexual Exploitation of a Person with a Disability.

Impaired Operation and Failure to Provide a Blood Sample were modified to now differentiate between alcohol and drugs (or a combination of the two). Fail/refuse to provide breath sample and failure to comply or refusal (drugs) will now have a maximum penalty of 25 years.

Bill C-2 also created two additional firearm-related offences, Robbery to Steal a Firearm and Breaking and Entering to Steal a Firearm, both of which carry a maximum penalty of 25 years.

Act to amend the Criminal Code (organized crime and protection of justice system participants) Bill C-14 (2009):

Bill C-14 officially came into effect on October 2, 2009. As a result, two new violation codes were created: Assault Against Peace Officer with a Weapon or Causing Bodily Harm, and Aggravated Assault Against a Peace Officer.

Codifying Identity Theft: Bill S-4 (2010):

Bill S-4 came into effect on January 8, 2010. As a result, two new violation codes were created: Identity Theft and Identity Fraud.

Trafficking in Person's under the age of 18: Bill C-268 (2010):

Bill C-268 came into effect on June 29, 2010. As a result, section 279.011(1) was added to the Criminal Code. This section is incorporated into the existing UCR violation code for Trafficking in Persons.

An Act to amend the Criminal Code (suicide bombings): Bill S-215 (2010):

Bill S-215 became law on December 15, 2010. This bill amended the Criminal Code to clarify that suicide bombings fall within the definition of "terrorist activity" and as such, are included under UCR codes for the following: Participate in Terrorist Activity, Facilitate Terrorist Activity, and Instruct/Carry Out Terrorist Activity.

Tackling Auto Theft and Trafficking in Property Obtained by Crime: Bill S-9 (2011):

Bill S-9 officially came into effect on April 29, 2011. As a result, a new UCR violation code for Motor Vehicle Theft was created, replacing the former UCR violations of Motor Vehicle Theft Over $5,000 and Motor Vehicle Theft $5,000 and Under.

Possession of Stolen Goods was separated into two new categories; Possession of Stolen Goods Over $5,000 and Possession of Stolen Goods $5,000 and Under.

Three new UCR violation codes were also created: Altering/Destroying/Removing a Vehicle Identification Number (VIN), Trafficking in Stolen Goods Over $5,000 and Trafficking in Stolen Goods $5,000 and Under.

Amendment to the Controlled Drugs and Substances Act: Bill C-475 (2011):

Bill C-475 came into effect on June 26, 2011. As a result, section 7.1(1) was added to the Criminal Code. This section is included under the UCR violation code of Precursor/Equipment (Crystal Meth, Ecstasy).

The Safe Streets Act: Bill C-10 (2012):

Bill C-10 came into effect on August 9, 2012. As a result, two new sections were added to the Criminal Code; Section 172.2(1) and Section 171.1(1). Section 172.2(1) is mapped to the existing UCR code of Luring a Child Via Computer. Section 171.1(1) is mapped to the new UCR violation code of Making Sexually Explicit Material Available to Children.

Combating Terrorism Act: Bill S-7 (2013):

Bill S-7 came into effect on July 15th, 2013. This bill amends the Criminal Code to create the offences of: Leaving or Attempting to Leave Canada to Commit Certain Terrorism Offences, and brought changes to the offence of Harbouring / Concealing Terrorist. Seven new UCR violation codes were introduced mid-2013 in response to this legislation.

Mischief to war memorials: Bill C-217 (2014):

Under Criminal Code sections 430(4.11(a)), 430(4.11(b)) and 430 (4.2), Bill C-217 created a new criminal offence of Mischief Relating to War Memorials when it came into force on the 19th of June, 2014. At the same time, the UCR violation Mischief in Relation to Cultural Property was introduced to the survey.

Recruitment to Criminal Organizations: Bill C-394 (2014):

This bill came into force on September 6th, 2014 and made the recruitment of members by a criminal organization a criminal offence under section 467.111 of the Criminal Code.

Protection of Communities and Exploited Persons Act: Bill C-36 (2014):

Bill C-36 came into effect in December 2014. The new legislation targeted "The exploitation that is inherent in prostitution and the risks of violence posed to those who engage in it" (Criminal Code Chapter 25, preamble). New violations classified as Offences in Relation to Sexual Service are considered to be violent offences and include: The Purchasing of Sexual Services or Communicating for that Purpose, Receiving a Material Benefit Deriving from the Purchase of Sexual Services, Procuring of Persons for the Purpose of Prostitution, and Advertising Sexual Services Offered for Sale. In addition, a number of other offences related to prostitution continue to be considered non-violent offences and are classified under Other Criminal Code offences. These include Public Communication to Sell Sexual Services and Offences Related to Impeding Traffic to Buy or Sell Sexual Services.

At the same time, the UCR survey was amended to add additional offence codes for the following violent violations: Parent or Guardian Procuring Sexual Activity, and Householder Permitting Prohibited Sexual Activity. The following violations officially expired on December 5, 2014: Bawdy House, Living off the Avails of Prostitution of a Person Under 18, Procuring, Obtains/Communicates with a Person Under 18 for Purpose of Sex, and Other Prostitution.

Effective December 2014, Bill C-36 amended the definition of the offence "Common Bawdy House" in the Criminal Code to remove reference to prostitution. As a result of this amendment, the UCR violation of "Bawdy House" was terminated, and the new violation of "Common Bawdy House" was introduced under 'Other Violations'.

Protecting Canadians from Online Crime Act: Bill C-13 (2015):

On March 9, 2015, Bill C-13 Protecting Canadians from Online Crime Act came into effect. As a result, a new criminal offence of Non-Consensual Distribution of Intimate Images was added to the Criminal Code and the UCR survey. It also clarified the Criminal Code offence of Harassing / Indecent Communications can be committed by any means of telecommunication.

Tackling Contraband Tobacco Act: Bill C-10 (2015):

On April 10 2015, Bill C-10 Tackling Contraband Tobacco Act came into effect. As a result, this legislation created the Criminal Code offence of Trafficking in Contraband Tobacco which is counted under the UCR violation Offences Against the Administration of Law and Justice. Prior to April 2015, the offence was counted under the Excise Act. As such, comparisons of these two violations to previous years should be made with caution.

Tougher Penalties for Child Predators Act: Bill C-26 (2015):

On July 17th, 2015, Bill C-26 increased the maximum penalties for 6 sexual offences against children, including Sexual Interference, Invitation to Sexual Touching, Sexual Exploitation, Making Sexually Explicit Material Available to a Child and Failure to Comply with Order / Breach of Probation (when relating to a sexual offence).

Anti-terrorism Act: Bill C-51 (2015):

Bill C-51 came into effect on July 18, 2015. As a result, a new UCR violation code for the offence of "Advocating or Promoting Commission of Terrorism Offences" was added to the survey to respond to this amendment to the Criminal Code.

An Act to amend the Criminal Code and to make related amendments to other Acts (medical assistance in dying): Bill C-14 (2016):

On June 17, 2016, Bill C-14 came in effect. As a result, three new UCR violation codes were introduced in response to these amendments: Fail to Comply With Safeguards Forging /Destruction of Documents Related to Medical Assistance in Dying (MAID), and Failing to Comply with Regulations / Obligations regarding Medical Assistance in Dying (MAID).

An Act to amend the Controlled Drugs and Substances Act and to make related Amendments to other Acts: Bill C-37 (2017):

On May 18, 2017, Bill C-37 came into effect. As a result, the offence of possessing, producing, selling or importing anything knowing it will be used to produce or traffic in crystal meth or ecstasy was expanded to include all substances listed in Schedule I, II , III, IV or V of the Controlled Drugs and Substances Act.

An Act to Amend the Criminal Code (Mischief): Bill C-305 (2017):

On December 12, 2017, the Canadian Government granted royal assent to Bill C-305. This bill amended Section 430 (4.1) of the Criminal Code to include "mischief in relation to property that is used by an identifiable group for educational purposes, administrative, social, cultural, or sports activities or events or as residence for seniors." Previously this section of the Criminal Code only included "mischief to property primarily used for worship."

An Act respecting cannabis and to amend the Controlled Drugs and Substances Act, the Criminal Code and other Acts: Bill C-45 (2018):

On June 21, 2018, the Canadian Government granted royal assent to Bill C-45, An Act respecting cannabis and to amend the Controlled Drugs and Substances Act, the Criminal Code and other Acts. The 'come into force' date for this legislation was October 17, 2018. In response to this new legislation, on October 17, 2018 the Uniform Crime Reporting (UCR) Survey accepted 22 new violation codes and expired all existing cannabis-specific violations.

An Act to amend the Criminal Code (offences relating to conveyances) and to make consequential amendments to other Acts: Bill C-46 (2018):

On June 21, 2018, royal assent was granted to Bill C-46. The 'come into force' date for Part 1 of this legislation was June 21, 2018. Part 2 came into effect on December 18, 2018 (180 days after Part 1).

Part 1 (effective June 21, 2018)

Part 1 of Bill C-46 amended the provisions of the Criminal Code that dealt with offences and procedures relating to impaired driving. As a result, 7 new UCR violation codes were added to the survey.

Part 2 (effective December 18, 2018)

Part 2 of Bill C-46 repealed the provisions of the Criminal Code that dealt with offences and procedures relating to conveyances, including those provisions enacted by Part 1, and replaced them with provisions in a new part of the Criminal Code. In response to Part 2 of Bill C-46, all existing UCR traffic violation codes have been mapped to new Criminal Code sections or expired. In addition, the UCR survey will no longer be collecting provincial traffic offences.

An Act to amend certain Acts and Regulations in relation to firearms: Bill C-71 (2019):

On June 21, 2019, royal assent was granted to Bill C-71. Part 1 and part 2 of this Act proposed changes in firearms regulations. Part 1 amends the Firearms Act, the Criminal Code (Code) and the Regulations Prescribing Certain Firearms and Other Weapons, Components and Parts of Weapons, Accessories, Cartridge Magazines, Ammunition and Projectiles as Prohibited, Restricted or Non-Restricted.

Part 2 of the bill reintroduced the legislative amendments contained in Bill C-52 An Act to amend Chapter 6 of the Statues of Canada, 2012 (short title: Supporting Vested Rights Under Access to Information Act), which amend the Ending the Long gun Registry Act (ELRA), the Access to Information Act (ATIA) and the Privacy Act. However, in response to this Act no changes were made to the UCR survey.

An Act to Amend the Criminal Code (bestiality and animal fighting): Bill C-84 (2019):

On June 21, 2019, royal assent was granted to Bill C-84. This enactment amends the Criminal Code to define "bestiality"; expand the scope of the offence of encouraging, aiding or assisting in the fighting or baiting of animals or birds so that the offence includes promoting, arranging, receiving money for, or taking part in, the fighting or baiting of animals or birds, and also applies with respect to the training, transporting or breeding of animals or birds for fighting or baiting. It also expands the scope of the offence of building, making, maintaining or keeping a cockpit so that the offence applies with respect to any arena for animal fighting.

An Act to amend the Criminal Code, the Youth Criminal Justice Act and other Acts and to make consequential amendments to other Acts: Bill C-75 (2019):

On June 21, 2019, the Canadian Government granted royal assent to Bill C-75, "An Act to amend the Criminal Code, the Youth Criminal Justice Act and other Acts and to make consequential amendments to other Acts". As a response to the changes outlined in this new legislation, the Canadian Centre for Justice and Community Safety Statistics (CCJCSS) has made adjustments to the Uniform Crime Reporting (UCR) Survey.

Effective June 21, 2019, Criminal Code sections 159 Anal intercourse, 179 Vagrancy, 181 Spreading false news, 210 Keeping common bawdy-house, 211 Transporting person to bawdy-house and 287 Procuring miscarriage have been repealed. As a result, two UCR codes have been expired: Anal Intercourse and Common Bawdy House (to keep, to transport a person to).

Effective September 19, 2019, the general penalty for summary conviction offences (except sections 173(2)(b), 271(b) and 444(2)(b)) has been increased to 2 years. As a result, the maximum penalty for the 9 relevant UCR codes has been increased from 6 months to 2 years at this time: Communicating To Provide Sexual Services for Consideration, Stopping or Impeding Traffic for the Purpose of Offering, Providing or Obtaining Sexual Services for Consideration Betting House, Gaming House, Disturb the Peace, Indecent acts, Trespass at Night, and all Other Criminal Code (includes Part XII.1 CC) and Operation - low blood drug concentration violation codes.

Comparing UCR Data with Courts and Corrections Data

It is difficult to make comparisons between data reported by police and data from other sectors of the criminal justice system (i.e., courts and corrections). There is no single unit of count (i.e., incidents, offences, charges, cases or persons) which is defined consistently across the major sectors of the justice system. As well, charges actually laid can be different from the Most Serious Offence by which incidents are categorized. In addition, the number and type of charges laid by police may change at the pre-court stage or during the court process. Time lags between the various stages of the justice process also make comparisons difficult.

Data Elements and Violation Coding Structure for the Uniform Crime Reporting Survey

The Uniform Crime Reporting (UCR) Survey was designed to measure the incidence of crime in Canadian society and its characteristics. Presented are the data elements that are captured by the survey, and the violation codes that are used in data collection.

Data Elements

  • Aboriginal Indicator
  • Apparent Age
  • Attempted/Completed Violation
  • Charges Laid or Recommended
  • Clearance Date
  • Counter Frauds and Motor Vehicles
  • CSC Status (Charged/Suspect - Chargeable)
  • Cybercrime
  • Date Charges Laid or Recommended or Processed By Other Means
  • Date of Birth
  • Fingerprint Section I.D. (FPS) Number
  • FPS Number
  • Fraud Type
  • Gender
  • Geocode Information
  • Hate Crime
  • Incident Clearance Status
  • Incident Date/Time (From and To Date and Time)
  • Incident File Number
  • Level of Injury
  • Location of Incident
  • Most Serious Violation / Violations
  • Most Serious Violation Against The Victim (VAV)
  • Most Serious Weapon Present
  • Motor Vehicle Recovery
  • Name/Primary Key
  • Organized Crime Peace – Public Officer Status
  • Property Stolen
  • Relationship of CSC, (Charged/Suspect – Chargeable), To The Victim
  • Report Date
  • Respondent Code
  • Shoplifting Flag
  • Soundex Code
  • Special Survey Feature
  • Target Vehicle
  • Update Status
  • Vehicle Type
  • Weapon Causing Injury

Violation Structure for the Uniform Crime Reporting Survey

Crimes Against the Person

Violations Causing Death

  • Murder 1st Degree
  • Murder 2nd Degree
  • Manslaughter
  • Infanticide
  • Criminal Negligence Causing Death
  • Other Related Offences Causing Death

Attempting the Commission of a Capital Crime

  • Attempted Murder
  • Conspire to Commit Murder

Sexual Violations

  • Aggravated Sexual Assault
  • Sexual Assault With A Weapon
  • Sexual Assault
  • Other Sexual Crimes (expired 2008-03-31)
  • Sexual Interference (effective 2008-04-01)
  • Invitation To Sexual Touching (effective 2008-04-01)
  • Sexual Exploitation (effective 2008-04-01)
  • Sexual Exploitation of a Person with a Disability (effective 2008-05-01)
  • Incest (effective 2008-04-01)
  • Corrupting Children (effective 2008-04-01)
  • Making Sexually Explicit Material Available to Children (effective 2012-08-09)
  • Parent or Guardian Procuring Sexual Activity
  • Householder Permitting Prohibited Sexual Activity
  • Luring a Child via a Computer (effective 2008-04-01)
  • Agreement or Arrangement - sexual offence against child
  • Anal Intercourse (expired  2019-06-20)
  • Bestiality - Commit or Compel Person (effective 2008-04-01)
  • Bestiality in Presence of, or Incites, a Child
  • Voyeurism (effective 2008-04-01)
  • Non-Consensual Distribution of Intimate Images (effective 2015-03-09)
  • Sexual Offence which Occurred Prior to January 4, 1983 (effective 2019-11-04)

Assaults

  • Aggravated Assault Level 3
  • Assault With Weapon or Causing Bodily Harm Level 2
  • Assault Level 1
  • Unlawfully Causing Bodily Harm
  • Discharge Firearm with Intent
  • Using Firearm/Imitation of Firearm in Commission of Offence (effective 2008-04-01)
  • Pointing a Firearm (effective 2008-04-01)
  • Assault Against Peace Public Officer
  • Assault Against Peace Officer with a Weapon or Causing Bodily Harm (effective 2009-10-02)
  • Aggravated Assault Against Peace Officer (effective 2009-10-02)
  • Criminal Negligence Causing Bodily Harm
  • Trap Likely to or Causing Bodily Harm (effective 2008-04-01)
  • Other Assaults

Violations Resulting in the Deprivation of Freedom

  • Kidnapping / Forcible Confinement (expired 2010-01-08)
  • Kidnapping (effective 2010-01-08)
  • Forcible Confinement (effective 2010-01-08)
  • Hostage Taking
  • Trafficking in Persons (effective 2005-11-01)
  • Abduction Under 14, Not Parent/Guardian
  • Abduction Under 16
  • Removal of Children from Canada (effective 1998-01-01)
  • Abduction Under 14 Contravening A Custody Order
  • Abduction Under 14, by Parent/Guardian

Sexual Services Offences

  • Obtaining Sexual Services for Consideration (effective 2014-12-06)
  • Obtaining Sexual Services for Consideration from Person Under 18 Years (effective 2014-12-06)
  • Receive Material Benefit from Sexual Services (effective 2014-12-06)
  • Receive Material Benefit from Sexual Services Provided by a Person Under 18 Years (effective 2014-12-06)
  • Procuring (effective 2014-12-06)
  • Procuring - Person Under 18 Years (effective 2014-12-06)
  • Advertising Sexual Services (effective 2014-12-06)

Other Violations Involving Violence or the Threat of Violence

  • Robbery
  • Robbery to Steal Firearm (effective 2008-05-01)
  • Extortion
  • Intimidation of a Justice System Participant or a Journalist (effective 2008-04-01)
  • Intimidation of a Non-Justice System Participant (effective 2008-04-01)
  • Criminal Harassment (effective 1994-01-01)
  • Indecent/Harassing Communications (effective 2008-04-01)
  • Utter Threats to Person (effective 1998-01-01)
  • Explosives Causing Death/Bodily Harm (effective 1998-01-01)
  • Arson – Disregard for Human Life (effective 1999-05-01)
  • Failure to Comply with Mandatory Safeguards in Relation to Medical Assistance in Dying (MAID)(effective 2016-06-17)
  • Forging or Destroying Documents Related to Assistance Requests with Criminal Intent (MAID)(effective 2016-06-17)
  • Other Violations Against the Person

Crimes Against Property

  • Arson
  • Break and Enter
  • Break and Enter to Steal Firearm (effective 2008-05-01)
  • Break and Enter a Motor Vehicle (Firearm) (effective 2008-05-01)
  • Theft Over $5,000
  • Theft of a Motor Vehicle over $5,000 (effective 2004-01-01) (expired 2011-04-28)
  • Theft Over $5,000 from a Motor Vehicle (effective 2004-01-01)
  • Shoplifting Over $5,000 (effective 2008-04-01)
  • Motor Vehicle Theft (effective 2011-04-29)
  • Theft $5,000 or Under
  • Theft of a Motor Vehicle $5,000 and Under (effective 2004-01-01) (expired 2011-04-28)
  • Theft $5,000 or Under from a Motor Vehicle (effective 2004-01-01)
  • Shoplifting $5,000 or Under (effective 2008-04-01)
  • Have Stolen Goods (expired 2011-04-28)
  • Trafficking in Stolen Goods over $5,000 (effective 2011-04-29)
  • Possession of Stolen Goods over $5,000 (effective 2011-04-29)
  • Trafficking in Stolen Goods $5,000 and under (effective 2011-04-29)
  • Possession of Stolen Goods $5,000 and under (effective 2011-04-29)
  • Fraud
  • Identity Theft (effective 2010-01-08)
  • Identity Fraud (effective 2010-01-08)
  • Mischief
  • Mischief over $5,000 (expired 2008-03-31)
  • Mischief $5,000 or Under (expired 2008-03-31)
  • Mischief in Relation to Cultural Property (effective 2014-06-19)
  • Hate-Motivated Mischief Relating to Property Used by Identifiable Group (effective 2008-04-01)
  • Mischief Relating to War Memorials (effective 2014-06-19)
  • Altering/Destroying/Removing a Vehicle Identification Number (VIN) (effective 2011-04-29)

Other Criminal Code Violations

Prostitution

  • Bawdy House (expired 2014-12-05)
  • Living off the Avails of Prostitution of a Person Under 18 (effective 1998-01-01) (expired 2014- 12-05)
  • Procuring (expired 2014-12-05)
  • Obtains/Communicates with a Person Under 18 for Purpose of Sex (effective 1998-01-01) (expired 2014-12-05)
  • Other Prostitution (expired 2014-12-05)
  • Public Communication to Sell Sexual Services (effective 2014-12-06)
  • Offences Related to Impeding Traffic to Buy or Sell Sexual Services (effective 2014-12-06)

Disorderly Houses, Gaming and Betting

  • Betting House
  • Gaming House
  • Other Gaming and Betting
  • Common Bawdy House (expired 2019-06-20)

Offensive Weapons

  • Explosives
  • Prohibited (expired 1998-12-01)
  • Restricted (expired 1998-12-01)
  • Firearm Transfers/Serial Numbers (expired 1998-12-01)
  • Other Offensive Weapons (expired 1998-12-01)
  • Using Firearms/Imitation (expired 2008-03-31)
  • Weapons Trafficking (effective 1998-12-01)
  • Weapons Possession Contrary to Order (effective 1998-12-01)
  • Possession of Weapons (effective 1998-12-01)
  • Unauthorized Importing/Exporting of Weapons (effective 1998-12-01)
  • Pointing a Firearm (expired 2008-03-31)
  • Firearms Documentation/Administration (effective 1998-12-01)
  • Unsafe Storage of Firearms (effective 1998-12-01)

Other Criminal Code

  • Failure to Comply with Order
  • Counterfeiting Currency
  • Disturb the Peace
  • Escape Custody or Helps Escape From Lawful Custody
  • Indecent Acts
  • Possessing or Accessing Child pornography
  • Making, or Distribution of Child Pornography
  • Voyeurism (expired 2008-03-31)
  • Corrupting Morals
  • Luring a Child Via a Computer (expired 2008-03-31)
  • Obstruct Public Peace Officer
  • Prisoner Unlawfully At Large
  • Trespass at Night
  • Failure to Appear
  • Breach of Probation
  • Threatening/Harassing Phone Calls (expired 2008-03-31)
  • Utter Threats Against Property or Animals (effective 2008-04-01)
  • Advocating Genocide (effective 2008-04-01)
  • Public Incitement Of Hatred (effective 2008-04-01)
  • Unauthorized Recording of a Movie/Purpose of Sale, Rental, Commercial Distribution (2007-06- 22)
  • Offences Against Public Order (Part II CC)
  • Property or Services for Terrorist Activity (effective 2002-01-01)
  • Freezing of Property, Disclosure, Audit (effective 2002-01-01)
  • Participate in Activity of Terrorist Group (effective 2002-01-01)
  • Facilitate Terrorist Activity (effective 2002-01-01)
  • Instruction/Commission of Act of Terrorism (effective 2002-01-01)
  • Harbor or Conceal Terrorist (effective 2002-01-01) (expired 2013-07-14)
  • Hoax – Terrorism (effective 2005-01-01)
  • Advocating/Promoting Terrorism Offence (effective 2015-07-18)
  • Firearms and Other Offensive Weapons (Part III CC)
  • Leaving Canada to Participate in Activity of Terrorist Group (effective 2013-07-15)
  • Leaving Canada to Facilitate Terrorist Activity (effective 2013-07-15)
  • Leaving Canada to Commit Offence for Terrorist Group (effective 2013-07-15)
  • Leaving Canada to Commit Offence that is Terrorist Activity (effective 2013-07-15)
  • Concealing Person who Carried Out Terrorist Activity that is a Terrorism Offence for which that Person is Liable to Imprisonment for Life (effective 2013-07-15)
  • Concealing Person who Carried Out Terrorist Activity that is a Terrorism Offence for which that Person is Liable to Any Punishment Other than Life (effective 2013-07-15)
  • Concealing Person who is Likely to Carry Out Terrorist Activity (effective 2013-07-15)
  • Offences Against the Administration of Law and Justice (Part IV CC)
  • Sexual Offences, Public Morals and Disorderly Conduct (Part V CC)
  • Invasion of Privacy (Part VI CC)
  • Disorderly Houses, Gaming and Betting (Part VII CC) (expired 2008-03-31)
  • Offences Against the Person and Reputation (Part VIII CC)
  • Failure to Comply with the Regulations/Obligations for Medical Assistance in Dying
  • Offences Against the Rights of Property (Part IX CC)
  • Fraudulent Transactions Relating to Contracts and Trade (Part X CC)
  • Intimidation of Justice System Participant (expired 2008-03-31)
  • Willful and Forbidden Acts in Respect of Certain Property (Part XI CC)
  • Offences Related to Currency (Part XII CC)
  • Proceeds of Crime (Part XII.2 CC) (effective 1998-01-01)
  • Attempts, Conspiracies, Accessories (Part XIII CC)
  • Instruct Offence for Criminal Organization (effective 2002-01-01)
  • Commit Offence for Criminal Organization (effective 2002-01-01)
  • Participate in Activities of Criminal Organization (effective 2002-01-01)
  • Recruitment of Members by a Criminal Organization (effective 2014-09-06)
  • All other Criminal Code (includes Part XII.1 CC)

Controlled Drugs and Substances Act (effective 1997-06-01)

Possession

  • Heroin
  • Cocaine
  • Other Controlled Drugs and Substances Act
  • Cannabis (Pre-legalization) (expired 2018-10-16)
  • Methamphetamine (Crystal Meth) (effective 2008-04-01)
  • Methylenedioxyamphetamine (Ecstasy) (effective 2008-04-01)
  • Opioid (Other than Heroin)

Trafficking

  • Heroin
  • Cocaine
  • Other Controlled Drugs and Substances Act
  • Cannabis (Pre-legalization) (expired 2018-10-16)
  • Methamphetamine (Crystal Meth) (effective 2008-04-01)
  • Methylenedioxyamphetamine (Ecstasy) (effective 2008-04-01)
  • Opioid (Other than Heroin)

Importation and Exportation

  • Heroin
  • Cocaine
  • Other Controlled Drugs and Substances Act
  • Cannabis (Pre-legalization) (expired 2018-10-16)
  • Methamphetamine (Crystal Meth) (effective 2008-04-01)
  • Methylenedioxyamphetamine (Ecstasy) (effective 2008-04-01)
  • Opioid (Other than Heroin)

Production

  • Heroin (effective 2008-04-01)
  • Cocaine (effective 2008-04-01)
  • Other Controlled Drugs and Substances Act (effective 2008-04-01)
  • Cannabis (Pre-legalization) (expired 2018-10-16)
  • Methamphetamine (Crystal Meth) (effective 2008-04-01)
  • Methylenedioxyamphetamine (Ecstasy) (effective 2008-04-01)
  • Opioid (Other than Heroin)

Other

  • Possession, Sale, etc., for Use in Production of or Trafficking in Substance (effective 2011-06-26)
  • Proceeds of Crime (CDSA) (expired 2002-02-01)

Cannabis Act (effective 2018-10-17)

Possession

  • Possession of Illicit or Over 30g Dried Cannabis (or Equivalent) by Adult (effective 2018-10-17)
  • Possession of Over 5g Dried Cannabis (or Equivalent) by Youth (effective 2018-10-17)
  • Possession of Budding or Flowering Plants, or More than Four Cannabis Plants (effective 2018-10-17)
  • Possession of Cannabis by Organization (effective 2018-10-17)

Distribution

  • Distribution of Illicit, Over 30g Dried Cannabis (or equivalent), or to an Organization, by Adult (effective 2018-10-17)
  • Distribution of Cannabis to Youth, by Adult (effective 2018-10-17)
  • Distribution of Over 5g Dried Cannabis (or Equivalent), or to an Organization, by Youth (effective 2018-10-17)
  • Distribution of Budding or Flowering Plants, or More than Four Cannabis Plants (effective 2018-10-17)
  • Distribution of Cannabis by Organization (effective 2018-10-17)
  • Possession of Cannabis for Purpose of Distributing (effective 2018-10-17)

Sale

  • Sale of Cannabis to Adult (effective 2018-10-17)
  • Sale of Cannabis to Youth (effective 2018-10-17)
  • Sale of Cannabis to an Organization (effective 2018-10-17)
  • Possession of Cannabis for Purpose of Selling (effective 2018-10-17)

Importation and Exportation

  • Importation and Exportation of Cannabis (effective 2018-10-17)
  • Possession of Cannabis for Purpose of Exportation (effective 2018-10-17)

Production

  • Obtain, Offer to Obtain, Alter or Offer to Alter Cannabis (effective 2018-10-17)
  • Cultivate, Propagate or Harvest Cannabis by Adult (effective 2018-10-17)
  • Cultivate, Propagate or Harvest Cannabis by Youth or Organization (effective 2018-10-17)

Other Cannabis Violations

  • Possess, Produce, Sell, Distribute or Import Anything for Use in Production or Distribution of Illicit Cannabis (effective 2018-10-17)
  • Use of Young Person in the Commission of a Cannabis Offence (effective 2018-10-17)
  • Other Cannabis Act (effective 2018-10-17)

Other Federal Statute Violations

  • Bankruptcy Act
  • Income Tax Act
  • Canada Shipping Act
  • Canada Health Act
  • Customs Act
  • Competition Act
  • Excise Act
  • Young Offenders Act (expired 2003-03-31)
  • Youth Criminal Justice Act (effective 2003-04-01)
  • Immigration & Refugee Protection Act
  • Human Trafficking (effective 2011-04-29)
  • Human Smuggling fewer than 10 persons (effective 2011-04-29)
  • Human Smuggling 10 persons or more (effective 2011-04-29)
  • Firearms Act (effective 1998-12-01)
  • National Defence Act (effective 2002-01-01)
  • Other Federal Statutes

Traffic Violations

Dangerous Operation

  • Causing Death
  • Causing Bodily Harm
  • Operation of Motor Vehicle, Vessel or Aircraft

Flight from Peace Officer

  • Causing Death (effective 2000-03-30) (expired 2018-12-17)
  • Causing Bodily-Harm (effective 2000-03-30) (expired 2018-12-17)
  • Flight From Peace Officer (effective 2000-03-30)

Impaired Operation/Related Violations

  • Failure to Comply or Refusal (Alcohol) (expired 2018-12-17)
  • Failure to Comply or Refusal (Drugs) (expired 2018-12-17)
  • Failure to Provide Blood Sample (Alcohol) (expired 2018-12-17)
  • Failure to Provide Blood Sample (Drugs) (expired 2018-12-17)
  • Operation - Low Blood Drug Concentration
  • Operation while Impaired Causing Death (Alcohol)
  • Operation while Impaired Causing Death (Drugs)
  • Operation while Impaired Causing Death (Alcohol and Drugs)
  • Operation while Impaired Causing Death (Unspecified)
  • Operation while Impaired Causing Bodily Harm (Alcohol)
  • Operation while Impaired Causing Bodily Harm (Drugs)
  • Operation while Impaired Causing Bodily Harm (Alcohol and Drugs)
  • Operation while Impaired Causing Bodily Harm (Unspecified)
  • Operation while Impaired (Alcohol)
  • Operation while Impaired (Drugs)
  • Operation while Impaired (Alcohol and Drugs)
  • Operation while Impaired (Unspecified)
  • Fail/Refuse to Comply with Demand (Alcohol)
  • Fail/Refuse to Comply with Demand (Drugs)
  • Fail/Refuse to Comply with Demand (Alcohol and Drugs)
  • Fail/Refuse to Comply with Demand (Unspecified)
  • Fail/Refuse to Comply with Demand, Accident Resulting in Bodily Harm (alcohol)
  • Fail/Refuse to Comply with Demand, Accident Resulting in Bodily Harm (Drugs)
  • Fail/Refuse to Comply with Demand, Accident Resulting in Bodily Harm (Alcohol and Drugs)
  • Fail/Refuse to Comply with Demand, Accident Resulting in Bodily Harm (Unspecified)
  • Fail/Refuse to Comply with Demand, Accident Resulting in Death (Alcohol)
  • Fail/Refuse to Comply with Demand, Accident Resulting in Death (Drugs)
  • Fail/Refuse to Comply with Demand, Accident Resulting in Death (Alcohol and Drug)
  • Fail/Refuse to Comply with Demand, Accident Resulting in Death (Unspecified)

Other Criminal Code Traffic Violations

  • Failure to Stop or Remain (unspecified) (expired 2011-04-28)
  • Failure to Stop Causing Death (effective 2011-04-29)
  • Failure to Stop Causing Bodily Harm (effective 2011-04-29)
  • Failure to Stop or Remain (effective 2011-04-29)
  • Operation While Prohibited
  • Other Criminal Code (expired 2018-12-17)

Street Racing (expired 2018-12-17)

  • Causing Death by Criminal Negligence While Street Racing (effective 2006-12-14) (expired 2018-12-17)
  • Causing Bodily Harm by Criminal Negligence While Street Racing (effective 2006-12-14) (expired 2018-12-17)
  • Dangerous Operation Causing Death While Street Racing (effective 2006-12-14) (expired 2018-12-17)
  • Dangerous Operation Causing Bodily Harm While Street Racing (effective 2006-12-14) (expired 2018-12-17)
  • Dangerous Operation of Motor Vehicle While Street Racing (effective 2006-12-14) (expired 2018-12-17)

For more information, contact Information and Client Services, Canadian Centre for Justice and Community Safety Statistics by email at: statcan.ccjs-ccsj.statcan@statcan.gc.ca.

Analysis of trends in spending and human resources

Actual expenditures

Departmental spending trend graph

The following graph presents planned (voted and statutory spending) over time.

Departmental spending trend graph
Description - Departmental spending trend graph
Departmental spending, in thousands of dollars
Fiscal year Total Voted Statutory Sunset Programs - Anticipated Cost Recovery (Netted Revenue)
2017–18 657,428 475,551 70,220 0 111,657
2018–19 631,945 438,122 69,623 0 124,201
2019–20 666,988 473,759 73,190 0 120,038
2020–21 735,449 539,369 76,079 0 120,000
2021–22 900,789 700,268 80,522 0 120,000
2022–23 628,003 436,533 71,469 0 120,000
Budgetary performance summary for Core Responsibilities and Internal Services (dollars)
Core Responsibilities and Internal Services 2019–20 Main Estimates 2019–20 Planned spending 2020–21 Planned spending 2021–22 Planned spending 2018–19 Total authorities available for use 2019–20 Actual spending (authorities used) 2018–19 Actual spending (authorities used) 2017–18 Actual spending (authorities used)
Statistical Information 551,104,432 551,104,432 661,506,812 833,218,102 600,534,042 584,770,894 559,559,344 585,363,802
Budget Implementation vote – unallocated authorities Not applicable Not applicable Not applicable Not applicable 138,531 Not applicable Not applicable Not applicable
Subtotal 551,104,432 551,104,432 661,506,812 833,218,102 600,672,573 584,770,894 559,559,344 585,363,802
Internal Services 64,345,374 64,345,374 73,941,885 67,571,191 82,048,294 82,217,225 72,385,465 72,064,636
Total Gross Expenditures 615,449,806 615,449,806 735,448,697 900,789,293 682,720,867 666,988,119 631,944,809 657,428,438
Respendable Revenue -120,000,000 -120,000,000 -120,000,000 -120,000,000 -120,038,495 -120,038,495 -124,200,719 -111,657,283
Total Net Expenditures 495,449,806 495,449,806 615,448,697 780,789,293 562,682,372 546,949,624 507,744,090 545,771,155

Statistics Canada is funded by two sources: direct parliamentary appropriations and cost-recovery activities. Statistics Canada has the authority to generate $120 million annually in respendable revenue, related to two streams: statistical surveys and related services, and custom requests and workshops. If exceeded, a request can be made to increase authority, as was the case in 2018–19 and 2019–20.

In recent years, respendable cost-recovery revenue has contributed between $112 million and $124 million annually to the agency's total resources. A large portion of this respendable revenue comes from federal departments to fund specific statistical projects.

Spending fluctuations between the years shown in the graph and table above were mainly caused by the Census Program. Voted spending decreased in 2017–18 and 2018–19 as the 2016 Census of Population and 2016 Census of Agriculture were winding down. This pattern is typical for the agency because of the cyclical nature of the Census Program. Spending will begin to ramp up and peak again in 2021–22, when the 2021 Census of Population and 2021 Census of Agriculture are conducted. The retroactive pay settlements from the ratification of new collective agreements also explain the variation.

The difference between 2019–20 actual spending and 2019–20 total authorities available for use is largely attributable to how the agency strategically manages its investments. The agency has leveraged the operating budget carry-forward mechanism to manage the cyclical nature of normal program operations toward the agency's strategic priorities, and to ensure the quality of its existing programs is maintained. Throughout the year, forecast lapses and amounts carried forward are managed centrally, by priority, within the statistical information Core Responsibility. The difference is also attributable to a Statistical Survey Operations pay equity settlement and shifts in its original payment timeline.

Internal Services' spending from 2018–19 to 2020–21 includes planned resources from temporary funding related to a new initiative approved in 2018–19 to migrate the agency's infrastructure to the cloud.

2019–20 Budgetary actual gross spending summary (dollars)
Core responsibilities and Internal Services 2019–20 Actual gross spending 2019–20 Actual gross spending for specified purpose accounts 2019–20 Actual revenues netted against expenditures 2019–20 Actual net spending (authorities used)
Statistical Information 584,770,894 0 -120,038,495 464,732,399
Internal Services 82,217,225 0 0 82,217,225
Total Gross Expenditures 666,988,119 0 -120,038,495 546,949,624

Statistics Canada has generated $120 million in respendable revenue from the sale of statistical products and services.

Actual human resources

Human resources summary for core responsibilities and Internal Services
Core responsibilities and Internal Services 2017–18 Actual full-time equivalents 2018–19 Actual full-time equivalents 2019–20 Planned full-time equivalents 2019–20 Actual full-time equivalents 2020–21 Planned full-time equivalents 2021–22 Planned full-time equivalents
Statistical Information 5,417 5,498 5,501 5,595 5,800 6,102
Internal Services 607 645 566 626 585 580
Total Gross Expenditures 6,024 6,143 6,067 6,221 6,385 6,682
Respendable Revenue -1,251 -1,380 -1,321 -1,366 -1,251 -1,251
Total Net Expenditures 4,773 4,763 4,746 4,856 5,134 5,431

Similar to trends seen in planned spending, FTE changes from year to year are largely explained by the cyclical nature of the Census Program. Activity decreased in 2017–18 and 2018–19 as the 2016 Census of Population and 2016 Census of Agriculture were winding down. Activity will begin to ramp up and peak again in 2021–22 when the 2021 Census of Population and 2021 Census of Agriculture are conducted.

Approximately 197 public servant FTEs based across Canada outside the National Capital Region (NCR) are included in net expenditure FTEs. Also included are approximately 862 interviewer FTEs (representing approximately 1,800 interviewers) outside the NCR. Of the 862 interviewer FTEs, 295 are working on respendable revenues. These interviewers are part-time workers whose assigned work weeks are determined by the volume of collection work available; they are hired under the Statistics Act, by the authority of the Minister of Innovation, Science and Economic Development. Interviewers are covered by two separate collective agreements and are employed through Statistical Survey Operations. Many of Statistics Canada's main outputs rely heavily on data collection and on the administration of these activities, which take place in the regional offices.

Expenditures by vote

For information on Statistics Canada's organizational voted and statutory expenditures, consult the Public Accounts of Canada 2019–2020.

Government of Canada spending and activities

Information on the alignment of Statistics Canada's spending with the Government of Canada's spending and activities is available in GC InfoBase.

Financial statements and financial statements highlights

Financial statements

Statistics Canada's financial statements (unaudited) for the year ended March 31, 2020, are available on the agency's website.

The agency uses the full accrual accounting method to prepare and present its annual financial statements, which are part of the departmental result reporting process. However, spending authorities presented in the previous sections of this report remain on an expenditure basis. A reconciliation between the bases of reporting is available in Note 3 of the financial statements.

Financial statement highlights

Condensed Statement of Operations (unaudited) for the year ended March 31, 2020 (dollars)
Financial information 2019–20 Planned results 2019–20 Actual results 2018–19 Actual results Difference (2019–20 Actual results minus 2019–20 Planned results) Difference (2019–20 Actual results minus 2018–19 Actual results)
Total expenses 718,552,334 757,438,321 689,548,230 38,885,987 67,890,091
Total revenues 120,000,000 121,936,643 123,544,327 1,936,643 -1,607,684
Net cost of operations before government funding and transfers 598,552,334 635,501,678 566,003,903 36,949,344 69,497,775

Statistics Canada's Future-Oriented Statement of Operations (unaudited) for the year ended March 31, 2020, is available on the agency website. The assumptions underlying the forecasts were made before the completion of the 2018–19 fiscal year.

The net cost of operations before government funding and transfers was $635.5 million, an increase of $69.5 million (12.3%) from $566.0 million in 2018–19. The increase in expenses is mainly due to increased salary costs from the ratification of several collective agreements in 2019–20, and an overall increase in the agency's activities. This is offset by a small decrease in revenue related to cost recovery projects, mainly with non-federal clients.

The difference between actual and planned net costs for 2019–20 is $36.9 million (6.2%). Expenses were $38.9 million higher than anticipated. The majority of this variance is due to the fact that planned expenses did not include new initiatives that were pending approval at the time of the preparation of the Future-Oriented Statement of Operations. New initiatives include budget items such as renewing and modernizing Statistics Canada ($13.3 million) and workload migration ($6.3 million). Increased salary costs from the ratification of collective agreements as well as higher vacation pay and compensatory leave accrual also contributed to this variance. Revenues were $1.9 million higher than anticipated because more contracts than expected were signed, mainly with federal government departments.

For more information on the distribution of expenses by program and type, please see the two charts below.

Gross expenditures by core responsibility

Pie chart: Gross expenditures by Core Responsibility - Described in following paragraph

Total expenses, including respendable revenue and services provided without charge by federal government departments were $757.4 million in 2019-20. These expenses comprised $663.6 million (87.6%) for Statistical Information and $93.8 million (12.4%) for Internal Services.

Gross expenditures by type

Pie chart: Gross expenditures by type - Described in following paragraph

Statistics Canada spent $757.4 million in 2019–20. These expenses comprised $609.5 million (80.5%) for salaries and employee benefits, $37.0 million (4.9%) for accommodations, $33.2 million (4.4%) for professional and special services, $30.2 million (4.0%) for amortization, $16.5 million (2.2%) for transportation and postage, $14.8 million (2.0%) in rentals, $13.3 million (1.8%) in materials and supplies and $2.9 million (0.4%) in other expenses.

Condensed Statement of Financial Position (unaudited) as of March 31, 2020 (dollars)
Financial information 2019–20 2018–19 Difference 2019–20 minus 2018–19)
Total net liabilities 130,839,608 126,839,355 4,000,253
Total net financial assets 68,150,494 70,423,190 -2,272,696
Departmental net debt 62,689,114 56,416,165 6,272,949
Total non-financial assets 170,649,354 170,257,252 392,102
Departmental net financial position 107,960,240 113,841,087 -5,880,847

The departmental net financial position was $108.0 million at the end of 2019–20, a decrease of $5.8 million from $113.8 million in 2018–19.

The increase in total net liabilities is mainly explained by an increase in accrued liabilities for vacation pay and compensatory leave, partially offset by a decrease in accrued salaries and wages mostly as a result of retroactive payment for executives and Statistical Survey Operations employees in 2019–20.

The decrease in total net financial assets is mainly explained by a decrease in the amount due from the Consolidated Revenue Fund as at March 31 to pay for accounts payable and accrued salaries and wages.

For more information on the distribution of the balances in the statements of financial position, please see the two charts below.

Assets by type

Pie chart: Assets by type - Described in following paragraph

Total assets, including financial and non-financial assets, were $238.8 million at the end of 2019–20. Tangible capital assets represented the largest portion of assets, at $163.2 million (68.4%). They consisted of informatics software ($88.3 million), software under development ($57.6 million), leasehold improvements ($14.8 million) and other assets ($2.5 million). The remaining portion comprised $55.9 million (23.4%) for amounts due from the Consolidated Revenue Fund, $12.3 million (5.1%) for accounts receivables and advances, $5.9 million (2.5%) for prepaid expenses, and $1.5 million (0.7%) for consumable supplies.

Liabilities by type

Pie chart: Liabilities by type - Described in following paragraph

Total liabilities were $130.8 million at the end of 2019–20. Accounts payable and accrued liabilities made up the largest portion of liabilities, at $75.0 million (57.3%). They consisted of accounts payable to external parties ($27.7 million), accounts payable to other federal government departments and agencies ($6.6 million), and accrued salaries and wages ($40.7 million). The next largest portion was vacation pay and compensatory leave, at $34.7 million (26.5%). Employee future benefits made up $20.5 million (15.7%). The remaining portion was composed of deferred revenue and the lease obligation for tangible capital assets, at $0.6 million (0.5%).