Final audit report
Audit of Asset Protection and Life Cycle Management
Internal Audit Services
Statistics Canada
September 30, 2009
- Executive summary
- Introduction
- Audit observations, recommendations and management responses
- Appendix A–Criteria and related controls
Executive summary
This audit was a risk-based management request. Its Terms of Reference were approved at the Internal Audit Committee on October 7, 2007. The audit represents part of an overall plan toaddress tracking practices and security of capital assets at Statistics Canada.
As of March 31, 2007, computer hardware and vehicles at Statistics Canada contained nearly 22,000 items in its inventory and had an estimated book value of over $22 million. Capital assets such as computer hardware are critical to operations at Statistics Canada, enabling the Agency to properly carry out its daily activities.
The objective of this audit was to assess the effectiveness of controls for monitoring and recording tangible assets. The audit focused on two tangible asset groups, computer hardware and vehicles, within the National Capital Headquarters. The audit testing covered acquisition of assets for the period of April 1, 2001 to March 31, 2007.
Statistics Canada’s Internal Audit Services engaged Audit Services Canada to conduct the audit of asset protection and life cycle management.
Audit Opinion
The audit found that Statistics Canada’s internal control system supporting the management of capital assets contained some weaknesses. Improvements are required in the areas of authorizing, purchasing, tracking and reconciling capital assets within the Corporate Support ServicesDivision (CSSD) and Financial Management Operations and Systems Division (FMOSD).
Key Audit Findings
The accounting reports at Statistics Canada confirmed that assets were acquired, amortized and disposed of in accordance to the guidance outlined in Treasury Board Accounting Standard 3.1 - Capital Assets with some exceptions in the areas of financial signing authority delegation, acquisition, tracking and overall reconciliation of assets. The audit confirmed that the documentation of inventory of capital assets was accurately presented and that securityprocedures are in place to monitor assets.
At the time of the audit, auditors noted that policies and procedures were being developed to ensure compliance with the Treasury Board Accounting Standard 3.1 - Capital Assets.
Management agrees with the recommendations, its response indicates its commitment to take action. In fact, management has already started to implement all of the proposed corrective actions that will address the findings; currently, many of the planned deliverables have become business practices, while the remaining management actions are scheduled to be implemented byMarch 2010 at the latest.
Introduction
1. Background
The purpose of the audit of asset protection and life cycle management is to provide management with an assessment of the effectiveness of controls for acquiring, recording, monitoring and reporting of tangible assets 1. It is expected that proper controls are in place to safeguard and manage these assets. The audit will examine the processes related to capital assets to determine the extent to which the controls in place are meeting the requirements set forth by TreasuryBoard Secretariat (TBS) accounting standards.
The number of computer hardware had significantly increased in the past decade. It was considered that an audit was important to ensure that proper controls were in place to protect assets considered valuable. Additionally, vehicles were added to the scope of the audit due to recent acquisition which represented significant value to Statistics Canada.
The Office of the Comptroller General (OCG) had identified assets in their horizontal audit plan. The risk assessment for the government was identified as “high”. It was considered that an audit would bring value to the organization by bringing an assurance that procedures, guidelines andpolicies were properly implemented in the organization.
On April 1, 2001, the government introduced changes to its accounting systems by implementing the Financial Information Strategy which includes the adoption of accrual accounting. In order to implement this change, TBS has issued accounting standards for capital assets that are based on the Public Sector Accounting Board recommendations. The Treasury Board Accounting Standard (TBAS) 3.1 - Capital Assets, the standard relevant to this audit, defines capital assets as: tangible assets that are purchased, constructed, developed with the intention of being used on a continuous basis and are not intended for sale in the ordinary course of business. Under TBAS 3.1 - Capital Assets, capital asset values and amortizations are reported in the Government’s financial statements, as well as any gains or losses recognized when the organization disposes ofthese capital assets.
As of March 31, 2007, computer hardware and vehicles at Statistics Canada contained nearly 22,000 items in its inventory and had an estimated book value of over $22 million. Capital assets such as computer hardware represent a critical part of the operations of Statistics Canada enabling them to properly carry out their daily activities.
The Financial Management Operations and Systems Division (FMOSD) is responsible for assisting Statistics Canada in meeting government and central agency objectives through the conceptualization, design, implementation and development of the Agency’s financial management framework and infrastructure pertaining to policy development, expenditure andrevenue accounting, financial statements and reporting, and the delivery of programs and services. It is also responsible for providing functional leadership, guidance and direction on allfinancial reporting systems and processes.
Recently, FMOSD has developed a framework (informatics hardware) to oversee compliance with TBAS 3.1 - Capital Assets. This includes guidelines 2 that outline criteria for tracking different asset classes and disposing of them at the end of their useful life. The guidelines also contain procedures that account for the treatment of pooled assets.
The Corporate Support Services Division (CSSD) is responsible for facilities management and materiel and contract services. CSSD uses the Automated Material Management Information System (AMMIS) for tracking the acquisition, location, operation and disposal of capital assets. Each asset is entered into this database and assigned an item number.
In consultation with CSSD, FMOSD performs a monthly reconciliation of AMMIS to the Common Department Financial System (CDFS) to ensure that inventory is in agreement with financial recordkeeping at Statistics Canada.
Transactions are authorized via the delegation of authorities at each phase of the lifecycle of the assets, according to sections 32, 33 and 34 of the Federal Administration Act (FAA). To exercise FAA delegated authority, the incumbent must hold a position with this authority, based on theDelegation of Financial Signing Authorities matrix, and have a valid specimen card.
2. Audit Objectives
The objective of this audit was to assess the effectiveness of controls for monitoring andrecording tangible assets.
The detailed sub-objectives of the audit were the following:
- Ensure that the inventory of capital assets on hand is complete.
- Ensure that controls are in place to safeguard assets from theft or unauthorized access.
- Ensure that effective procedures are in place to determine the assets' value, including improvements, amortization and the estimated useful life of capital assets.
- Ensure that the procedures in place within Statistics Canada for capital assets are in accordance with TBAS 3.1 - Capital Assets. Assets need to follow a life cycle. Asset reporting must follow an amortization schedule leading up to disposal of these assets.
3. Audit Scope
The audit focussed on inventory valuation and recording of tangible assets, (computer hardware and vehicles) in Statistics Canada within the National Capital Headquarters. The audit universe included pooled and individual capital assets that had a useful life greater than one year and a cost greater than or equal to $10,000. The audit reviewed compliance with applicable StatisticsCanada policies and procedures as well as TBAS 3.1 - Capital Assets standard.
The high level processes in terms of identified or perceived risks to the organization and the presence of a well defined control framework were reviewed during the scope phase for this audit.
The audit testing covered assets acquired from April 1, 2001 to March 31, 2007. The audit was conducted within CSSD and FMOSD divisions at Statistics Canada. On March 31, 2007 computer hardware had an estimated book value of over $21 million, and vehicles were valued at $1 million. The ten vehicles were comprised of eight cars and two highly specialized trailers used for the Canadian Health Measures Survey.
4. Criteria and Related Controls
The criteria used to assess the effectiveness of controls for monitoring and recording of tangibleassets included the following:
- proper reporting of inventory;
- correct coding and mathematical accuracy of reports;
- security in place to protect assets;
- proper authorization in place;
- documentation of a lifecycle;
- proper handling of transactions from an accounting point of view; and
- compliance with TBAS 3.1 - Capital Assets and with Statistics Canada’s framework (informatics hardware) developed by FMOSD (to oversee compliance with TBAS 3.1 - Capital Assets).
5. Audit Approach and Methodology
The following methodologies were used to conduct this audit:
- interviewed key individuals and examined pertinent documentation including departmental policies and procedures related to the two asset groups (computer hardware and vehicles);
- documented the control framework;
- reviewed a sample of the items in the two asset groups (computer hardware and vehicles) to establish whether controls are adequate;
- verified selected assets for proper recording; and,
- verified the physical existence of selected assets.
An original random sample of 149 records was selected for computer hardware (individual and pooled assets) in AMMIS from a population of 21,944 records with an estimated book value of over $21 million for computer hardware. Vehicles were assessed on the whole population as there were only ten vehicles which were valued at $1 million. For computer hardware, the audit program specified that each sampled item was to be traced to shipping documents, invoices, purchase orders, accounting reports and physical location to ensure adequacy and effectiveness of controls at all stages of the processes. 58 percent of the sample was allocated to individual computer hardware and 42 percent was allocated to pooled assets (a larger weight was given toindividual computer hardware because it had a higher overall value).
Upon initiating the examination phase, the sample was adjusted due to the fact that the supporting documentation had been lost as a result of a flood that occurred in January 2007 at Statistics Canada. This event resulted in a sample reduction from 149 to 100 records. The same allocation of 58 percent and 42 percent was maintained for computer hardware and pooled assets. The reduced sample did not affect the quality of the audit.
6. Acknowledgement
Internal Audit Services would like to thank the staff and management of Statistics Canada for their dedicated work and cooperation in the conduct and reporting phases of this auditengagement.
7. Statement of Assurance
Audit Services Canada provided Internal Audit Services with the following statement:
Audit Services Canada (ASC) has conducted this audit in accordance with the internal audit standards for the Government of Canada, as articulated in the Treasury Board Policy on Internal Audit. In compliance with this policy, and based on our professional judgment, ASC has examined sufficient, relevant evidence and obtained adequate information and explanation to support the accuracy of the conclusions contained in this report. The conclusions were based on acomparison of the situations as they existed at the time of the audit and the audit criteria.
Audit Observations, Recommendations and Management Responses
The audit found that Statistics Canada’s internal control system supporting the management of capital assets contained some weaknesses. The accounting reports at Statistics Canada confirmed that assets were acquired, amortized and disposed of in accordance to the guidance outlined in Treasury Board Accounting Standard 3.1 - Capital Assets with some exceptions in the areas offinancial signing authority delegation, acquisition, tracking and overall reconciliation of assets.
The audit confirmed that the documentation of inventory of capital assets was accurately presented and that security procedures are in place to monitor assets. Further, auditors noted that policies and procedures were being developed to ensure compliance with the Treasury Board Accounting Standard 3.1 - Capital Assets.
1. Completeness of Inventory
Departments must ensure that capital assets inventory is complete and properly reported. It alsorequires that reports are mathematically accurate and coded properly.
Based on a review of reports provided by FMOSD, the audit found that documentation was accurately presented. Accounting reports were also reviewed to verify for evidence of supervisory review and reconciliations to other reports. The auditors verified the existence of correcting journals entries which was evidenced by journal vouchers prepared by FMOSD.
The auditors found that the computer hardware inventory was missing some item numbers. The numerical sequence of the inventory was verified in the AMMIS database. It was determined that the system does not allow for automatic updates; for examples changes can be due to coding errors and archiving of disposed assets. These coding changes were found to create a resulting gap in the sequence of the inventory.
Gaps in sequence could be an indication that records are not properly kept and that records do not represent the actual physical inventory on hand.
Recommendation #1
Corporate Support Services Division should ensure that a process to review and authorize all changes made in coding is in place. The division should also ensure that an automated or written record is kept whenever a change in coding is made in the Automated Materiel Management Information System.
Management Response and Action Plan
Management accepted the recommendation
In order to ensure that proper sequence in identifying the records have no gaps, CSSD will:
- review current coding guidelines
- develop Standard Operating Procedures dealing with coding and coding changes.
- procedures will be developed in conjunction with FMOSD
- inform all Asset Management staff dealing with coding of the changes in the procedures
- monitor the application of the new procedures for a period of 6 months to ensure that all staff is applying the new procedures correctly
Note: Changes to coding is conducted by Asset Management personnel only (clients no longerhave access to this function).
- changes are made only as the result of a Heat Case Trouble Ticket (SRM), which allows clients to submit, track and manage changes to assets
- changes are initiated and actioned only when received from an authorized FRC.
- a cross reference to the SRM is noted in AMMIS to provide the appropriate audit trail.
- a cross reference to the author of the changes is noted in the Heat Case and AMMIS to allow for easier follow-up
- procedures will be posted to the CSSD website to provide guidance to clients
- a communiqué will be released advising clients that the website has been updated
- Standard Operating Procedures for AMMIS will be reviewed and updated as necessary
Asset Management conducts monthly reviews to ensure coding is active and sends reports to applicable clients for coding updates/changes. The authority for coding changes is theresponsibility of the FRC not CSSD.
Accountability and timeline
CSSD/Unit Head Asset Management: Directives July 2009
CSSD/Asset Management Supervisor/AMMIS HelpDesk - Monitoring report – February 2010:
- only proper changes made
- audit trails available
- documentation
- posted procedures reviewed and updated
- Monthly reviews
- Communiqué
2. Security in Place to Protect Assets
Departments must ensure that capital assets are secured and protected from theft or unauthorizedaccess.
The audit found that security procedures are in place to monitor assets. The audit confirmed that Quality Control/Asset Management affixes a tag number to the asset to identify it. The assetinformation and location are subsequently recorded in AMMIS.
Transfer of ownership was found to be well documented between Quality Control/Asset Management, Shipping/Receiving and the final client. Shipping/Receiving transfers ownershipof assets to Quality Control/Asset Management to ensure that the asset is tagged.
The audit also noted that Quality Control/Asset Management performs an annual inventory of capital assets. If a discrepancy is found, an attempt is made to resolve it. If the asset is not found, an update is made to accurately reflect the true inventory status in AMMIS. It was also noted thatmerchandise is properly locked up in cages prior to its delivering to client divisions.
In a test to establish physical existence of the sampled asset, the audit revealed that there were assets that could not be traced to their actual location. In 10 instances, the AMMIS location was incorrect, but through a more in depth search, the audit team was able to locate the assets. However, audit testing for physical evidence identified 15 assets out of 93 assets (16%) thatcould not be located according to AMMIS information. The reasons provided are that:
- asset had been disposed of;
- asset was out of scope, due to location outside of the National Capital Headquarters region or purchase date prior to April 1, 2001; and
- asset was currently in use and not on-site (one vehicle and two trailers).
The audit revealed that there were problems in reconciling these 15 identified assets to their original invoices. Without the ability to reconcile the physical existence of assets to the inventory management system, asset completeness and security cannot be assured. It is the client’s responsibility to notify the Quality Control/Asset Management Section if the location of an item requires updating in AMMIS.
Some employees at Statistics Canada order/purchase items for various employees/divisions. Although it is not currently a requirement, some of these employees keep detailed lists documenting the location where the ordered assets have been disbursed to, while other purchasers do not keep such records.
Divisions in charge of purchasing assets and disbursing them to multiple users may want to consider maintaining a tracking database to reconcile against AMMIS on a periodic basis.
Recommendation #2
The Quality Control/Asset Management Section should perform an annual inventory count to reconcile assets with the Automated Materiel Management Information System information. The location of the asset should be updated in the Automated Materiel Management InformationSystem accordingly.
Management Response and Action Plan
Management accepted the recommendation.
In the absence of formal procedures for Asset Management to perform an inventory count to reconcile assets with the AMMIS information, Asset Management, in conjunction with the client, perform inventory counts to reconcile all assets with the AMMIS information IAW TreasuryBoard Material Management Policy Art 9.1
In order to ensure that reconciliations are conducted, CSSD will further define the following:
- review TB and FAA policies for conducting stocktaking /reconciliation of inventory held
- types of checks to be conducted
- the Accountability for stocktaking
- the stocktaking/reconciliation processes
- define offsetting and write-offs
- Stocktaking and account verification documentation
- Stocktaking/reconciliation frequency and procedures.
- Stocktaking/reconciliation schedules for specialized commodities, i.e. capital assets
- Reports available from AMMIS
Accountability and timeline
CSSD: Reconciliation Completed 2008
CSSD/Unit Head Asset Management: Procedures for stock taking, offsetting and write off December 2009
Recommendation #3
Corporate Support Services Division should develop operating practices to ensure that divisions/clients notify Quality Control/Asset Management of all transactions requiring an update in the Automated Materiel Management Information System. This would include the movement of an asset to a different location.
Management Response and Action Plan
Management accepted the recommendation.
FMOSD’s response to recommendation #5 also addresses the invoice reconciliation issue.
Although clients have had the capability to update AMMIS locations or submit SRMs to Asset Management to effect the change, procedures have been developed requesting that the client advise Asset Management via SRM of changes to asset information, i.e. Locations, contactperson, description, etc.
A communiqué will be released advising clients that the website has been updated
Accountability and timeline
CSSD: Directive and Communiqué - July 2009
3. Proper Authorization in Place
Capital assets must be authorized, acquired and paid using an effective delegation of authorities.
Overall, sections 32, 33 and 34 of the FAA were properly segregated for all transactions reviewed. The testing of approvals for sections 32, 33 and 34 of the Delegation of Financial Signing Authorities (DFSA) found several instances where the specimen signature cards were not always valid. In a sample of 84 records, there were:
- thirty-one cases where the section 32 signor did not have a valid specimen card for either the date of the purchase or the Financial Responsibility Centre (FRC) of the purchase;
- four cases where the section 34 signor did not have a valid specimen card for either the date of purchase or the FRC of the purchase; and,
- two cases where the section 33 signor did not have a valid specimen card for either the date of purchase or the FRC of the purchase;
During the audit, it was observed that the specimen signature card did not correspond to the actual authority of the employee and with the information in the DFSA system. Without evidence of appropriate delegation of authority, there is a risk that funds could be spent inappropriately.
Statistics Canada does not currently have an Office Supplies Acquisition Procedure to define appropriate purchases for a signatory holding this authority.
Archived original invoices and supporting documentation were very difficult to locate. Initially, about 45% of the original invoices were not found. A more in-depth review of the archived invoices helped the auditors to locate some misplaced invoices. At the end of this exercise there were still 20 out of 55 (36%) invoices that were not found. Since the original invoices are kept with the originators throughout the department, FMOSD relies on the goodwill of these individuals to send them the originals after the fiscal year end. This system is not working well and should be modified. It would also be recommended for FMOSD to have the original receiptsin hand when authorizing section 33.
Recommendation # 4
Financial Management Operations and Systems Division should ensure that employees understand and apply the procedures for signature verification for sections 32, 33 and 34 properly;
Financial Management Operations and Systems Division should review the signature cards periodically to ensure they reflect the authority permitted under the Delegation of Financial Signing Authorities matrix for each position in Statistics Canada; and ensure that procedures are in place for signature verification for sections 32, 33, 34 are properly applied.
Management Response and Action Plan
Management accepted the recommendation.
FMOSD has provided recent training to all delegated employees to ensure a common understanding and application of the procedures for sections 32, 34 and 33 from October 2008 to March 2009. This training is available to all employees at any time.
FMOSD reviewed all signature cards. FMOSD will confirm signature cards on a yearly basis to ensure accuracy.
Accountability and timeline
FMOSD: Training – Completed April 2009
D. Bain: Review signature cards - Completed April 2009
Recommendation # 5
Financial Management Operations and Systems Division should establish a revised procedure to ensure that original invoices are on hand before authorizing section 33. The new procedure should also be monitored to ensure that it is properly applied.
Management Response and Action Plan
Management accepted the recommendation.
FMOSD implemented a new document management process in January of 2009. All documents (except regional travel), for headquarters and regional offices, will be held in a central location. FMOSD will ensure that the documentation is accurately stored for future consultation.
Accountability and timeline
FMOSD: Document management process - Completed January 2009
4. Proper Handling of Transactions from an Accounting Perspective
Departments must ensure accounting transactions are handled properly; this includes determiningasset value, cost of improvements, amortization and estimated useful life of capital assets.
In an effort to document the useful life of an asset, the audit tested TBAS 3.1 - Capital Assets for compliance. One of the guidelines in this standard specifies the estimated length of time (or useful life) by asset types. Testing identified that the application of estimated useful life provisions, as outlined in TBAS 3.1 - Capital Assets, is generally found (Also, see Section 2.5 of the report).
During the preliminary assessment of the FMOSD operations the auditors reviewed reports and confirmed that FMOSD has a documented system for tracking value, amortization, improvements, impairments and the estimated useful life of assets. The audit also confirmed that individual assets were properly amortized, in most cases, and that assets were properly disposed of.
Additionally, the TBAS 3.1 - Capital Assets policy includes a guideline which specifies the estimated length of time (or useful life) required for certain asset categories.
TBAS 3.1 - Capital Assets states that it is optional to pool assets for capitalization and amortization; however, Statistics Canada has decided to pool specific purchases less than $10,000, if the total asset pool is greater than $1 Million. The categories of assets that are capitalized to the pool are monitors, desktops, laptops, communication switches, external laser jet printers and external hard drives. If a purchase is less than $10,000 and not within one of the categories that are to be pooled, the purchase is expensed. The audit found that all assets were properly categorized as either pooled or individual assets.
Acquisitions and disposals are extracted from AMMIS monthly by FMOSD and adjustments are made to the pool. Pool amortization is calculated manually by FMOSD since AMMIS does not have this functionality. This calculation is reviewed by the Chief of Financial Statements (FMOSD) and subsequently the journal voucher is approved by the Chief of Accounting Operations (FMOSD) according to section 33 FAA.
The audit sample revealed that 22 out of 38 (57.8%) assets were expensed when they were eligible for capitalized pooling.
By only extracting acquisitions and disposals on a monthly basis, opportunities can be missed for capitalizing these assets in the pool because AMMIS data entry is backdated.
The reconciliation of pooled assets with AMMIS and CDFS could identify assets which should be capitalized rather than expensed.
Recommendations for sections 2.4 and 2.5 have been grouped together (See recommendationsbelow).
5. Compliance with Treasury Board Accounting Standard (TBAS)
TBAS 3.1 - Capital Assets requires that the estimated useful life of a capital asset is reviewed on a regular basis and revised when the appropriateness of a change can be clearly demonstrated. Measures such as life cycle management help to ensure that the procedures in place withinStatistics Canada for reporting of capital assets are in accordance with the TBS policy.
During the period under review, FMOSD did not conduct a review of the estimated useful life nor does it have any criteria for the disposal of capital assets. However, the auditors found evidence that FMOSD is in the process of developing procedures to review the estimated useful life of assets.
The Chief, Infrastructure/LAN Support indicated that it is the responsibility of the division to track assets, determine when these are ready for disposal and notify the LAN Administrator. Currently, there are no set criteria for asset disposal. Divisions may dispose of an item if it is broken and it is not repairable or if the age of the asset warrants replacement, which varies based on location and function.
Recommendation #6
Financial Management Operations and Systems Division should perform a periodic reconciliation of assets eligible for pooled capitalizing in the Automated Material Management Information System, with those capitalized in the pool and amortized in CDFS.
Financial Management Operations and Systems Division should perform a regular review of the estimated useful life for eligible assets.
Management Response and Action Plan
Management accepted the recommendation.
FMOSD will perform a validation of all assets to be included in the pool at the end of the fiscal year to ensure that all back-dated assets are accounted for properly. If necessary, a final adjustment will be accounted for in the pooled assets account. FMOSD will compare a report generated from AMMIS and the manual report to be provided from CSSD
FMOSD will verify at the end of the fiscal year if the ‘useful life’ is accurate.
Accountability and timeline
FMOSD: Back-dated assets are accounted for 'useful life' verified - Completed April 2009
Recommendation #7
Corporate Support Services Division should provide clear guidance to staff entering back-dated assets and provide the Financial Management Operations and Systems Division with a list ofthese assets on a monthly basis.
Corporate Support Services Division should provide clear guidance to staff regarding disposalof assets (including criteria which define the reason for disposal)
Management Response and Action Plan
Management accepted the recommendation.
- In order to ensure that proper sequence in identifying the records has no gap, CSSD will:
- review current back-dated assets practices
- develop Standard Operating Procedures dealing with back-dated assets and procedures to follow when dealing with back-dated assets
- liaise with AMMIS HelpDesk WRT reports
- develop instructions in conjunction with FMOSD
- inform all Asset Management staff dealing with coding of the changes in the guidelines
- monitor the application of the new guidelines for a period of 6 months to ensure that all staff is applying the new guidelines correctly
- A communiqué will be released advising clients that the website has been updated
CSSD has provided interim procedures to provide clear guidance to staff entering data andensure that back-dated assets are accounted for properly.
CSSD is currently reviewing internal procedures and will establish clear guidance for thedisposal of assets including the criteria which defines the reason for disposal.
In order to ensure the proper procedures for disposal of assets has no gap, CSSD will:
- review current disposal of assets practices
- liaise with AMMIS HelpDesk to ensure common use of disposal codes
- instructions will be developed in conjunction with stakeholders
- communicate in writing to all Asset Management staff dealing with disposal of assets
Specifically CSSD will:
- develop Standard Operating Procedures dealing with disposal of assets to include:
- definition of Surplus/excess materiel
- Disposition of surplus materiel – Crown Assets Distribution Group (CSDG) and Computers for Schools (CFS)
- Prepare Reports of surplus
- Disposal approving authorities
- Scrap material
- Custody of materiel reported as surplus
- Disposition of excess materiel as it relates to CTAT regulations
- Special disposal instructions
- monitor the application of the new guidelines for a period of 6 months to ensure that all staff is applying the new guidelines correctly
- A communiqué will be released advising clients that the website has been updated
Accountability and timeline
CSSD/Asset Management: Procedures for back-dated assets, Monitoring report and Communiqué - March 2010
CSSD: Interim procedures for back-dated assets – Completed May 2009
CSSD: Procedures - Completed July 2009
CSSD/Asset Management: Revised practices - December 2009
CSSD/Asset Management: Procedures for disposal of assets - March 2010
Appendix A: Criteria and Related Controls
Note