Annual Survey of Manufactures and Logging, 2011

Unified Enterprise Survey

5-3600-160.3 STC/UES-310-60195

Reporting Guide

This guide is designed to provide additional information as you work through your questionnaire. If further assistance is required, please call us. A Statistics Canada employee will be happy to assist you.

Help Line: 1-800-972-9692

Table of contents

General information
Guidelines
A - Introduction
Coverage
Reporting instructions
Main business activity
Reporting period information
B - Income statement and production and cost report
B1 – Sales
B2 - Other revenue
B3 - Cost of goods sold and expenses
B4 - Net profit / loss after tax and other items
C - First destination of sales
D - Sales of goods manufactured
E - Purchases of raw materials and components to be used in manufacturing process
F - Labour, salaries and wages (including commissions, if applicable) by location
G - Detailed information on energy and water costs or expenses
Unit of quantity conversion table
How can I obtain data from Statistics Canada?

General information

What is the Annual Survey of Manufactures and Logging and why is it important?

The Annual Survey of Manufactures and Logging is conducted every year by Statistics Canada to obtain important information on the manufacturing sector (including logging operations) of the Canadian economy. Manufacturing establishments in Canada are required to provide information on such aspects of their operations as sales, costs/expenses, salaries and wages. Results from the Annual Survey of Manufactures and Logging help Statistics Canada in compiling key data on the Canadian economy, such as the Gross Domestic Product (GDP). The total value of sales is used along with inventories to calculate production statistics. Total sales of individual products, and external trade data, are used to estimate the size of the Canadian market for particular goods.

The data are also published and are used by the business community, trade associations, municipal, provincial/territorial, and federal governments, international organizations and private citizens.

Businesses and governments depend on official statistics to make vital economic decisions. For example:

  • the Bank of Canada relies on the GDP to make decisions that influence interest and exchange rates, which in turn affect the costs of doing business;
  • businesses and associations use the survey results to:
    • track their performance against industry averages;
    • evaluate expansion plans;
    • prepare business plans for investors;
    • adjust inflation-indexed contracts;
    • plan marketing strategies.

Why was I chosen to receive the Annual Survey of Manufactures and Logging?

For most surveys, businesses are selected through random sampling to represent other businesses of the same type in their regions, with similar revenue or number of employees. Some businesses must be included every year as they contribute substantially to their particular industry or region. Smaller businesses must also be sampled if an industry only includes a limited number of businesses in a province or territory, to provide an accurate picture of an industry.

Whenever possible, Statistics Canada does use administrative data already filed with government, such as income tax returns or customs records. However, these sources do not contain all the information required to produce a complete industry profile. This is especially true for large businesses operating in a number of different industries, and in more than one province/territory. Tax records usually provide data for the legal entity but not for the different business units (establishments) that operate in different industries and/or provinces/territories. We need data from these specific business units to produce statistics by industry and by province/territory. Note: Although Statistics Canada can obtain records from the Canada Revenue Agency (CRA) to create statistics, CRA cannot access any individual survey records from Statistics Canada.

To protect the confidentiality of data provided by respondents, only data in aggregate form are available for use.

Your assistance in completing the enclosed survey is vital to the production of timely and accurate manufacturing statistics. If you experience difficulties in completing this survey, please do not hesitate to call us at 1-888-881-3666.

Is it a legal requirement to complete this survey?

Yes. The Annual Survey of Manufactures and Logging is collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S-19. This act stipulates that the completion of questionnaires issued under the act is mandatory. You can go to our website (www.statcan.gc.ca) to consult a copy of the Statistics Act.

Is the information provided kept confidential?

Yes. Your answers are confidential.

Statistics Canada is prohibited by law from releasing any information from this survey which would identify a person, business, or organization, without their prior consent. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation. The Canada Revenue Agency cannot access identifiable survey data from Statistics Canada.

These survey data will only be used for statistical purposes and will be published in an aggregate form only.

Data-sharing agreements

To reduce respondent burden, Statistics Canada has entered into data-sharing agreements with provincial and territorial statistical agencies and other government organizations, which must keep the data confidential and use them only for statistical purposes. Statistics Canada will only share data from this survey with those organizations that have demonstrated a requirement to use the data.

Section 11 of the Statistics Act provides for the sharing of information with provincial and territorial statistical agencies that meet certain conditions. These agencies must have the legislative authority to collect the same information, on a mandatory basis, and the legislation must provide substantially the same provisions for confidentiality and penalties for disclosure of confidential information as the Statistics Act. Because these agencies have the legal authority to compel businesses to provide the same information, consent is not requested and businesses may not object to the sharing of the data.

For this survey, there are Section 11 agreements with the provincial and territorial statistical agencies of Newfoundland and Labrador, Nova Scotia, New Brunswick, Quebec, Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, and the Yukon.

The shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

Section 12 of the Statistics Act provides for the sharing of information with federal, provincial or territorial government organizations. Under Section 12, you may refuse to share your information with any of these organizations by writing a letter of objection to the Chief Statistician and returning it with the completed questionnaire. Please specify the organizations with which you do not want to share your data.

For this survey, there are Section 12 agreements with the statistical agencies of Prince Edward Island, the Northwest Territories and Nunavut.

For agreements with provincial and territorial government organizations, the shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

For all manufacturing industries — (1) Environment Canada, (2) Natural Resources Canada, (3) the Prince Edward Island Department of the Provincial Treasury (PEI statistical agency) , (4) the Northwest Territories Bureau of Statistics and (5) the Nunavut Bureau of Statistics.

For establishments in non-ferrous metal (and aluminum) smelting and refining, clay building material and refractory manufacturing, cement manufacturing and lime manufacturing — (1) the Newfoundland and Labrador Department of Natural Resources, (2) the New Brunswick Departments of Natural Resources and Energy, (3) the Quebec Ministry of Natural Resources and Wildlife, (4) the Ontario Ministry of Northern Development and Mines, (5) the Manitoba Department of Science, Technology, Energy and Mines and (6) the British Columbia Ministry of Energy, Mines and Petroleum Resources.

For establishments in logging, sawmills, shingle and shake mills, hardwood veneer and plywood mills, softwood veneer and plywood mills, wood preservation, particle board and fibreboard mills, waferboard mills, mechanical pulp mills, chemical pulp mills, paper (except newsprint) mills, newsprint mills and paperboard mills — the Ontario Ministry of Natural Resources.

Authorized disclosure

Section 17 of the federal Statistics Act allows for the disclosure of a list of individual establishments, firms or businesses showing information including the establishments’ names and locations (province, territory and municipality) and North American Classification System (NAICS) codes. The disclosure of these lists may be authorized in order to aid analysts in the interpretation of data from the Annual Survey of Manufactures and Logging.

Data linkage

To enhance the data from this survey, Statistics Canada may combine it with information from other surveys or from administrative sources.

Guidelines

General remarks

This guide provides details to help you complete the survey with more exact responses in the following sections.

A - Introduction

B - Income statement / production and cost report

C - First destination of sales

D - Sales of goods manufactured

E - Purchases of raw materials and components to be used in manufacturing process

F - Labour, salaries and wages (including commissions, if applicable) by location

G - Detailed information on energy and water costs/expenses

The data requested can generally be obtained from:

  • the accounting records and financial statements (for profit centres) for your business unit;
  • your production and cost reports (for cost centres);
  • your employment and payroll records;
  • other sources (e.g., your plant or production manager).

A - Introduction

Coverage

Please report the data for your establishment (referred to as a business unit) in this questionnaire. Each of the locations included in your business unit should be pre-printed in Section F. If you have acquired or disposed of a location, please indicate this change in the space provided.

Note: A business unit is the smallest operating unit in your business that can report the following items:

  • the value of sales;
  • the cost of materials and supplies purchased;
  • the cost of energy and water utility purchased;
  • the opening and closing inventories;
  • the number of employees and their salaries and wages.

Generally a business unit corresponds to a plant, mill or factory. However, it may comprise more than one plant or location when your accounting records do not permit separate reporting of the items listed above. A business unit may also include ancillary or support units, such as sales offices or warehouses.

If your business has more than one business unit, a separate questionnaire should be completed for each unit. Each questionnaire should cover all the activities of the relevant business unit.

If your firm has a separate administrative unit or head office located in a municipality other than the one in which the plant is located, then you should also fill out a separate questionnaire for the Head Office Survey. The activities of ancillary or support units which serve more than one of your business units should also be reported on a head office questionnaire (even if there is no separate head office as such).

If you are in doubt about the best way to report, or you are not sure what questionnaires are being completed by other units of your firm, please call 1-800-972-9692 for assistance. Please quote the reference number on the front page of the questionnaire in all communications.

Reporting instructions

When precise figures are not available please provide your best estimates. Report all monetary values in Canadian funds, rounded to the nearest thousand dollars (e.g., $55,417.40 should be reported as 55). Percentages should be rounded (e.g., report 37.3% as 37 and 75.8% as 76).

Section J asks for the name of contact as well as the person primarily responsible for completing this questionnaire. Sometimes this is not the same person. Please answer both questions accurately.

Main business activity

Lines 1 through 4

Please describe the main business activity of your business unit. This activity should generate the largest portion of value of your sales during the reporting period. For example, if you principally manufacture vehicle parts, you could write a description of: “vehicle brake component assembler”. Please include some indicator of the major products you produce. The information is used to verify that your business unit is coded to the appropriate industry.

Note: Commercial printing is considered a manufacturing activity by Statistics Canada. If your business unit’s primary business activity is “printing” then an additional question (line 2) asks you to indicate the specific type of printing or related activity.

The activity you select should reflect the largest portion of value of your sales during the reporting period.

If your main business activity is neither manufacturing nor logging, please call 1-800-972-9692 for further instructions.

Reporting period information

Lines 5 through 8

The reporting period for the Annual Survey of Manufactures and Logging is your business unit’s 12-month fiscal period ending between April 1, 2011 and March 31, 2012. Please check the appropriate boxes to indicate any fiscal year or operational changes in the subsequent questions.

On line 7, selecting ‘temporarily inactive’ could be used to indicate labour actions (strikes/lockouts), scheduled retooling, or international trade actions (duties/quotas) that result in a temporary cease of operations with planned resumption in the short term.

B - Income statement and production and cost report

The information requested under Section B relates directly to your income statement (or production and cost report if you are a cost centre).

B1 - Sales

Sales should be reported FOB factory gate: net of excise and provincial or territorial sales taxes, HST/GST, trade discounts, returns and allowances, and charges for outward transportation by common or contract carriers. (Note: FOB factory gate means truck gate if using own truck and driver). Sales denominated in foreign currency should be converted into Canadian dollars at the exchange rate on the day of transaction.

Goods reported as sold should not be included in inventory (lines 25 and 58) and goods held on consignment should be reported as inventory until actually sold.

Valuation of sales

Please indicate whether you report at final selling price or any alternate valuation in the check-boxes above line 9.

  • If you are a single business unit firm, sales must be reported at your final selling price.
  • If you are part of a multi-business unit firm:
    • a) sales to your firm’s non-manufacturing business units must be reported at your final selling price.
    • b) sales to your firm’s manufacturing business units, sales branches, selling warehouses or head offices should be reported at the value shown on your books of account (i.e., book transfer value).

Line 9a: Sales of goods manufactured

The information to be reported at line 9a should relate only to goods manufactured from own materials whether at this business unit or at any other sub-contracted manufacturing plants located within Canada on the basis of a charge at line 31 to this business unit. In the case where manufacturers normally install products of their own manufacture as an extension of the processing operations, the value of sales should represent the installed value of the products. If your firm operates one business unit (plant) plus one or more stock or storage warehouses at other locations (including rented space in public warehouses), reported sales should include sales out of warehouse plus direct plant sales to customers. Do not include current plant sales to own warehouses.

Include:

  • sales from Canadian locations (domestic and export);
  • transfers to other business units or a head office of your firm;
  • sales of goods that were shipped earlier on consignment;
  • sales shipped to foreign countries for which customs entry forms have been prepared:
    • i) CF7501 for shipments destined to the United States;
    • ii) B-13A, Customs Canada, Export Entry, for destinations other than the United States;
  • charges for installation of manufactured goods where installation is part of sale;
  • book value of goods sold for rental.

Exclude:

  • transfers into inventory and consignment sales;
  • shipping charges by common or contract carriers;
  • discounts and returns;
  • federal provincial and territorial sales taxes and excise duties and taxes;
  • sales of goods purchased for resale, as is (please report this amount at line 9c);
  • sales of logs or wood residue (please report this amount at line 9b).

Line 9b: Sales of logs and wood residue (for logging operations only)

Report all sales of logs and wood residue at this line, regardless of the source of these materials. Sales of logs and wood residue harvested by your own employees, by contractors, or bought by you on the open market should all be reported here. Do not include any logging sales at line 9c.

Line 9c: Sales of goods purchased for resale, as is

Report sales of goods that have not been processed or altered in your business unit and that have been purchased and resold in the same condition. Logging operations must not report sales of logs and wood residue here, (regardless of who harvests), but at line 9b.

Include:

  • sales of products transferred to you from other business units of your firm (not listed as a location in Section F) and sold in the same condition as transferred.

Line 9d: Progress billing

Business units which manufacture large products (e.g., construction of a ship) that normally require extended periods of time and large sums of money to complete, may recognize only a portion of the long-term contract revenue during the current reporting period. Any reported amount must be broken down into:

  • i) percentage of total progress billing revenue derived from Canadian sources only;
  • ii) percentage of total progress billing revenue derived from foreign sources (any country other than Canada).

Note: If you recognize your long-term contracts based on completion over a number of periods, do not report the total value of these long-term contracts as this would, over time, result in double counting of revenue.

Line 10: Revenue from repair work

Repair work comprises fixing/repairing products that have already been installed or delivered to a client (or other business unit). This work could be done at the client’s facilities or at your business unit (where it was uninstalled and shipped to your business unit for repair). Repair work also includes warranty repairs where your business unit charges a fee to either an external business or another business unit within your firm. In all of these cases, your business unit has only provided labour to a client but this client owns the product(s) and materials involved.

Line 11: Revenue from manufacturing or logging service fees and/or custom work

Custom work, manufacturing or logging service, comprise manufacturing or logging work undertaken to the specifications of a client (or other business unit of your firm) prior to installation or initial delivery. Your business unit has only provided labour to a client but this client owns the product(s) and materials involved. Revenue earned from this activity should be reported at line 11 where it is relevant to your activities in the fiscal year reported in this questionnaire.

Line 12: Revenue from stumpage sales

Only business units involved in logging operations should report revenue from stumpage sales on this line.

Line 13: Revenue from other sales

Include:

  • sales of goods and services not specified at lines 9 through 12.

Exclude:

  • revenue from rental and leasing, royalties, franchise and licensing fees, interest and subsidies/grants (these should be reported at lines 15 through 18).

Line 14: Total sales

Please report your total sales with the sum of lines 9a, b, c, and lines 10 through 13.

Exclude:

  • amounts reported separately for progress billing in this calculation, as they will already be included at line 9a.

B2 - Other revenue

Line 15: Revenue from rental and leasing

Rental and leasing revenue from assets owned by your business unit should be reported here. This revenue should be reported before deduction of expenses such as property taxes and repairs and maintenance but net of the goods and services tax (GST). Rent revenue should not be netted against rental expenses.

Include:

  • revenue from rental or leasing of manufactured products made by your business unit;
  • revenue from rental or leasing of assets, including real property and/or machinery and equipment owned by your business unit (including operating leases).

Exclude:

  • finance charges from financing and sales leases;
  • revenue from intellectual property (e.g., patents, trademarks, copyrights).

If these types of revenue are accruing to another business unit of your firm that are not included in this questionnaire, they should be reported by that business unit (e.g., head office). Please ensure that they are reported only once, i.e., either on the questionnaire of your manufacturing business unit or by the other business unit.

Line 16: Revenue from royalties, franchise fees and licensing agreements

Revenue from royalties, franchise fees, and licensing should not be netted against expenses.

Line 17: Investment revenue (dividends and interest)

Dividend revenue should not be netted against dividend expense.

Interest revenue should not be netted against interest expense.

Line 18: Other revenue

Operating revenue related to current operations not reported elsewhere.

May include:

  • lodging and boarding revenue in the logging industry;
  • service revenue;
  • subsidies and government grants allocated to the current operations of the reporting period;
  • revenue from secondary activities (e.g., cafeterias and lunch counters);
  • revenue from outside installation or construction work not related to your own products.

B3 - Cost of goods sold and expenses

Many manufacturing business units distinguish the costs directly charged to their manufacturing process from their expenses (selling, general and administrative). This section is organized to allow you to easily record your costs/expenses according to your normal accounting practices. Do not try to split Cost of Goods Sold from Expenses if you have not separated these in your own accounting records.

Purchases from other business units of your firm must be reported as expenses at the same book transfer value and as revenue at final selling price.

If the method of valuation used by your business unit has changed, please advise us on the questionnaire and identify the method now being used.

Opening and closing inventories

Inventories are to be reported at the value maintained in your accounting records (book value). If your accounting records do not distinguish between goods of own manufacture and goods purchased for resale, please provide your best estimate of the distribution between the two inventory types and note on the questionnaire the action taken.

Include:

  • inventory at the plant and at any warehouse or selling outlet which is treated as part of this business unit;
  • inventory in transit in Canada;
  • inventory held on consignment in Canada.

Exclude:

  • goods owned and held in inventory abroad;
  • any goods held on consignment from others.

Line 20 and Line 53: Inventories of raw materials and components

Include:

  • materials and components to be used in the manufacturing process;
  • fuel purchased to be used as an input into the manufacturing process as a feedstock or processing material (e.g., crude oil processed into gasoline) at line 20;
  • non-returnable containers and other shipping and packaging materials.

Exclude:

  • any raw material intended for resale in the same condition as purchased (this should be included at lines 23 and 56).

Line 21 and Line 54: Inventories of goods and work in process

Include:

  • partially completed goods;
  • the value of work done on goods accounted for under progress billing for which no payment has been received.

Line 22 and Line 55: Inventories of finished goods manufactured

Include:

  • goods of own manufacture from your business unit.

Line 23 and Line 56: Inventories of goods purchased for resale, as is

Include:

  • all goods which are purchased for resale without further processing by your business unit.

Exclude:

  • components manufactured by another business unit/firm that are purchased or transferred by your business unit and used by you as inputs for assembling manufactured systems (this should be included at lines 20 and 53).

Line 24 and Line 57: Other inventories (please specify)

Include:

  • all other inventory of materials used in your manufacturing process but not included in the above categories.

Purchases and costs / expenses

Line 26: Purchases of raw materials and components

Report the laid-down cost (FOB plant gate, but excluding GST) for all raw materials and components purchased for your manufacturing process. Do not include goods purchased for resale, as is. A breakdown by product will be requested in Section E — the amount entered here should equal line 90.

Line 27: Purchases of non-returnable containers and other shipping and packaging materials

Report the laid-down cost for all shipping and packaging materials purchased (FOB plant gate, but excluding GST), including boxes, cartons, barrels, kegs, bottles, pallets, etc.

Line 28: Purchases of goods for resale, as is

Report the laid-down cost of goods purchased for resale in the same condition as purchased (FOB plant gate, but excluding GST), i.e., without further manufacturing or processing.

Line 29: Employment costs and expenses

Line 29a: Labour, salaries and wages (including commissions, if applicable)

Amounts reported for salaries, wages and commissions should be gross, before any deductions at source. Note that the total reported at line 29a should equal the amount reported at line 91.

Include:

  • overtime payments;
  • vacation pay;
  • payments to casual labour;
  • directors’ pay;
  • bonuses (including profit sharing);
  • commissions paid to regular employees such as your manufacturer’s agents;
  • taxable allowances (e.g., room and board, gifts such as air tickets for holidays);
  • retroactive wage payments;
  • stock options awarded to employees (the amount for which you have entered a “code 38” on the employees’ T4 and which is included in box 14 – value according to CRA rules);
  • any other allowance forming part of the employee’s earnings;
  • payments to individuals working on their own premises using equipment and materials provided by your business unit since such persons should be treated as employees.

Exclude:

  • deferred stock options awarded to employees that meet relevant CRA rules (the amount for which you have entered a “code 53” on the employee’s T4 and which is excluded from box 14);
  • amounts paid out to other business units for employment costs only (this expense should be reported at line 31);
  • all costs and expenses associated with outside contract workers;
  • monies withdrawn by working owners and partners of unincorporated business units;
  • director’s fees or distribution of profits to shareholders of incorporated business units.

Line 29b: Benefits

Report expenses related to the employer portion of employee benefits.

Include:

  • payments for employee life and extended health care insurance plans (e.g., medical, dental, drug and vision care plans);
  • employer portion of Canada Pension Plan/Québec Pension Plan (CPP/QPP) contributions;
  • employer pension contributions;
  • contributions to provincial and territorial health education payroll taxes (applicable to your business unit);
  • workers’ compensation (provincial or territorial) applicable to your business unit;
  • employer portion of employment insurance premiums (EI);
  • retiring allowances or lump sum payments to employees at time of termination or retirement;
  • all other employee benefits such as childcare and supplementary unemployment benefit (SUB) plans.

Exclude:

  • employee portions of employee benefits (i.e., deductions from pay).

Line 30: Employment agency and personnel supplier services

Report any cost/expense for temporary workers paid through an agency. Also include charges for personnel search services.

Line 31: Sub-contracts (excluding research and development)

Many business units provide materials to other business units or individuals for the production of outputs on a so-called “custom basis”.

Include:

  • any amount you pay to any other business units, firms, or individuals for work done on materials you own.

Exclude:

  • salaries and wages paid to employees (see line 29a);
  • payments to individuals working on their own premises using machinery, equipment and materials provided by your firm (such persons should be treated as employees) (see line 29a);
  • research and development sub-contracts (part of line 32);
  • cost of materials e.g., logs (see line 26).

Line 32: Research and development

Report all costs/expenses related to research and development work, except labour costs (part of line 29a).

Line 33: Amortization and depreciation

Report the amortization/depreciation (the systematic allocation of the cost of assets to current operations over their useful life) related only to the current reporting period.

Include:

  • amortization of tangible and intangible assets;
  • amortization of rental equipment;
    • a) for operating leases (by lessor);
    • b) for capital leases (by lessee).
  • amortization of current and deferred costs attributable to the current period;
  • amortization of deferred gains and losses on investments.

Exclude:

  • one-time write-offs or write-downs.

Line 34: Energy and water utility

Report the cost/expense of purchased energy and water (utility) attributed to operations in the current reporting period.

Vehicle fuel expenses should not be included in this amount (see line 35).

The total of the amounts allocated to Cost of goods sold and to Expenses should equal the amount entered at line 102.

Do not report raw materials here, i.e. any fuel purchased as an input to the manufacturing process as a feed stock or processing material (e.g., crude oil to be refined into gasoline), or for any other non-energy purpose, should be reported at line 26.

Line 35: Vehicle fuel expenses

This item includes expenses for vehicle fuels purchased by your business unit (e.g., gasoline, diesel fuel, propane and natural gas).

Exclude:

  • fuel purchased for power/heat generation (see line 34).

Line 36: Transportation, shipping (contracted out), warehousing, storage, postage and courier

Report transportation and storage costs/expenses if they can be reported separately from purchases.

Include:

  • freight transport services by air, sea, or land (including rental with operator);
  • pipeline transport services;
  • postage and courier expenses (including local messenger and delivery);
  • storage or warehousing services;
  • moving services.

Exclude:

  • shipping using own vehicles.

Line 37: Rental and leasing (including motor vehicles)

Include:

  • rental of real property (land, buildings, office space);
  • rental of motor vehicles (without driver);
  • rental of computers, machinery and equipment (without operator).

Exclude:

  • rental and leasing of vehicles (with driver), machinery and equipment (with driver or operator). Report these costs with the associated function.

Line 38: Repair and maintenance (including motor vehicles)

This item comprises repair and maintenance costs related to the replacement of parts or other restoration of plant and machinery to keep your properties in efficient working condition.

Include:

  • waste removal services, hazardous and non-hazardous;
  • purchased materials, parts and labour, janitorial and cleaning services;
  • sweeping and snow removal services;
  • purchased repair and maintenance service expenses for:
  • a) buildings and structures;
  • b) motor vehicles;
  • c) other machinery and equipment;
  • d) other goods (except fabricated metal products or furniture repair services).

Exclude:

  • property management fees (line 45);
  • repair and maintenance expenses that are included in any payment to a head office (line 46).

Line 39: Insurance (including motor vehicles)

Include:

  • life insurance and individual pension services;
  • accident and health insurance services;
  • asset insurance services, including property and motor vehicle;
  • general liability insurance services;
  • all other insurance services not elsewhere specified.

Exclude:

  • payments on behalf of employees which are considered to be taxable benefits (included at line 29b);
  • premiums paid directly to your head office (included in line 46).

Line 40: Property and business taxes, licences and other permits

This item comprises the cost of various licences and permits, and some indirect taxes (taxes levied on your business unit that are not corporate income or logging taxes, sales or excise taxes, or insurance premium taxes).

Include:

  • property taxes – except those which are covered in your rental and leasing expenses;
  • property/land transfer tax;
  • business taxes;
  • business and other fees (does not include business service fees);
  • vehicle licence fees;
  • beverage licence fees;
  • all other license fees;
  • capital taxes;
  • lot levies;
  • building permits and development charges;
  • other property/business licences or permits not specified above.

Exclude:

  • stumpage fees (for logging operations only) (line 42).

Line 41: Royalties and franchise fees

Include:

  • franchise fees;
  • fees incurred for the purchase of intellectual property (e.g., patents, trademarks, copyrights).

Exclude:

  • stumpage fees (for logging operations only) (line 42).

Line 42: Stumpage fees (for logging operations only)

Business units undertaking logging operations on Crown land must pay “stumpage fees” for harvested logs. If logging activity is applicable to your business unit, please report the total of all stumpage fees paid during this reporting period.

Line 43: Advertising and marketing

Include:

  • planning, creating and placement services of advertising;
  • purchase or sale of advertising space or time, on commission;
  • other advertising services;
  • trade fair and exhibition organization services.

Line 44: Travel, meals and entertainment

Travel

Include:

  • passenger transportation, accommodation, meals while travelling and other travel allowances;
  • hotel and motel lodging services;
  • railway, road, water or air transport services of passengers;
  • rental services of passenger cars, buses and coaches with operator;
  • taxi services;
  • travel agency services.

Meal and entertainment expenses

Include:

  • purchases for clients;
  • meal serving services;
  • beverage serving services for consumption on the premises;
  • motion picture and video tape projection services.

Line 45: Professional and business service fees

Please report only the total cost of purchased professional or business service fees here. Exclude the costs of in-house activities undertaken by  our own staff.

Include:

  • property management fees;
  • legal fees;
  • information technology (IT) consulting and service fees (purchased);
  • accounting and auditing fees;
  • architectural fees;
  • engineering fees;
  • scientific and technical service fees;
  • other consulting fees (management, technical and scientific);
  • veterinary fees;
  • fees for human health services;
  • education and training fees;
  • data processing fees;
  • payroll preparation fees;
  • all other professional and business service fees.

Exclude:

  • service fees paid to head office and other business support units not included in this questionnaire (see line 46).

Line 46: Management fees and other service fees paid to head office and other business support units

Include:

  • any management or service fees paid to head office.

Line 47: Telephone and other telecommunication services

Include:

  • telephone, fax, cellular phone, or pager services for transmission of voice, data or image;
  • Internet access charges;
  • purchased cable and satellite transmission of television, radio and music programs;
  • wired telecommunication services;
  • wireless telecommunication services;
  • satellite telecommunication services;
  • online access services;
  • online information provision services.

Line 48: Office supplies

Please report all office supplies purchased and used by your business unit for both manufacturing and non-manufacturing operations.

Line 49: Other service costs/expenses, not specified above

Include:

  • financial service fee expenses;
  • all other service expenses not elsewhere specified.

Line 50: Interest costs/expenses

Interest expenses should be reported as net of interest capitalized. Interest expenses should not be netted against interest revenue.

Include:

  • interest expenses related to all borrowing, including finance charges;
  • interest payments on capital leases;
  • any amortization of bond discounts.

Exclude:

  • dividends paid to term and retractable preferred shares;
  • debt issue expenses, including their amortization.

Line 51: All other costs and expenses (e.g., variance, bad debts, donations)

Report manufacturing costs and outflows of cash, payables, or other considerations that should be charged to either Cost of goods sold or Expenses and have not been specified in any other item above.

Include:

  • safety supplies;
  • cafeteria supplies;
  • materials, components and supplies for installation and construction that is not related to own-product;
  • all other supplies, materials and components not elsewhere specified;
  • variance;
  • bad debt;
  • charitable donations;
  • any item chargeable to Cost of goods sold or Expenses not elsewhere specified.

Exclude:

  • items related to expenditures in prior periods;
  • service expenses (line 49).

Line 52: Total purchases and/or costs

This should equal the sum of items reported in lines 26 through 51 in the Cost of goods sold column only (left column).

Line 60: Total expenses

This should equal the sum of items reported in lines 29 through 51 in the Expenses column only (right column).

B4 - Net profit / loss after tax and other items

Please use parentheses to indicate amounts representing a loss or a debit.

Line 61: Corporate income tax

Include:

  • federal corporate income taxes;
  • provincial/territorial corporate income taxes.

Line 62: Realized gains or losses on sales of assets and on foreign currency exchange

Gains and losses are increases and decreases to value from peripheral or incidental transactions and events affecting your business unit. Gains and/or losses realized/incurred from the disposition of assets are included in this category. These assets are of a capital nature such as investments, fixed assets (including resource property), foreign currency and intangible assets. The gains/losses represent the difference between the book value of the asset and the proceeds of disposition.

Exclude:

  • incidental costs (e.g., legal fees, commissions);
  • unrealized gains/losses;
  • income taxes applicable.

Line 63: Unrealized losses on asset revaluations, extraordinary and exceptional items

  • a) Unrealized gains or losses resulting from the adjustment of book values on the revaluation of assets that are not treated as extraordinary items are included in this item. Any gains or losses should be reported before the deduction of income taxes applicable.
  • b) Extraordinary and exceptional items comprise gains, losses and provision for losses which are not typical of the normal business activities of your business unit. In a business, the events giving rise to extraordinary gains/losses are not expected to occur regularly over a period of years and are not considered as recurring factors in ordinary business operations.

Include:

  • events and circumstances that do not depend primarily on decisions or determinations by management or owners;
  • intervention by government or other regulatory bodies such as expropriations of property;
  • natural disasters, such as floods or earthquakes;
  • losses resulting from fires or other catastrophes;
  • write-offs or write-downs of all assets other than inventory and accounts receivable;
  • write-offs of dry holes, abandoned and unproductive properties related to mining, petroleum and natural gas operations.

Exclude:

  • tax benefit of a loss carried forward;
  • gains/losses from discontinued operations;
    • results of current operations should be reflected in appropriate revenue and expense items;
    • recognition of future gains or losses;
    • realized gains/losses.
  • unusual and exceptional items that do not meet the criteria set out in the definition of extraordinary gains/losses;
  • gains and losses on the disposal of investments, fixed assets and loans;
  • provisions for future liabilities for estimated costs that will be paid in the future;
  • realized gains/losses on sale of assets;
  • current period provision for losses with respect to bad debts and inventory;
  • amortization of deferred gains/losses on investments;
  • amortization of deferred charges and deferred debits.

Line 64: Other items

Gains and/or losses not specifically reported elsewhere should be reported here.

Include, for example:

  • gains or losses from oil and gas partnerships;
  • mining partnership joint venture income/losses;
  • subsidiary affiliate share income/losses;
  • joint venture income/losses;
  • partnership income/losses;
  • farming partnership or joint venture income/losses.

Line 65: Net profit/loss after tax and other items

Net profit/loss equals

Line 14 (total sales)

Plus: line 19 (total other revenue)

Less: line 59 (total cost of goods sold)

Less: line 60 (total expenses)

For the next 4 items, losses and debits have parenthesis, therefore are negative.

Plus: line 61 (corporate income tax)

Plus: line 62 (realized gains or losses)

Plus: line 63 (unrealized losses)

Plus: line 64 (other items)

This amount should equal Net profit or loss from your Income Statement.

C - First destination of sales

This section represents a breakdown of your total sales (reported in line 14), by first destination of sales. For physical sales to head offices, sales offices, wholesalers or other distributors, please report the first destination, i.e., the location at which the distributor received these goods. For overseas sales or transcontinental sales, please do not consider United States transit depots as destinations. If your total sales include the value of goods that were not physically shipped (e.g., book transfers), please treat these as within province/territory sales.

D - Sales of goods manufactured

This section represents a breakdown, by product, of the sum of total sales reported at lines 9a and 9b. Please report sales of goods for each product produced by your manufacturing operations. Exclude shipping charges by contract or common carrier if possible for each product class. Indicate the total value of sales (in thousands of Canadian dollars) for the products pre-printed in this section. Where quantity information is requested, please provide this information from your records or, if not recorded, provide your best estimate. If your accounting records do not allow you to provide sales of your reported commodities net of shipping charges, please report the total shipping charges paid to common or contract carriers at line 87.

Line 85: All other products of own manufacture sold

If you manufacture and sell products that are not included in the pre-printed list, please enter the product name and relevant values on the blank lines provided.

Line 86: Total sales of goods manufactured

This total should equal the sum of individual product sales included in this section, and should agree with the sum of lines 9a and 9b unless shipping charges, discounts, sales allowances, returned sales or excise taxes are included. If these charges are included, report them at line 87.

Line 87: Shipping charges by common or contract carriers, discounts, sales allowances and returned sales

Please report the total shipping charges paid to common or contract carriers, discounts, sales allowances and returned sales on this line if your accounting records did not allow you to exclude them from the sales of goods as reported above.

Line 88: Total sales of goods manufactured

This amount should equal the sum of the sales reported at lines 9a and 9b on page 3.

E - Purchases of raw materials and components to be used in manufacturing process

This section requests a breakdown, by product, of the total reported at line 26. Please report the cost of raw materials for each individual product used in manufacturing operations.

If you purchased raw materials that are not preprinted in this section, please enter the raw material name and relevant amounts at line 89.

Where quantity information is requested, please provide this information from your records or, if not recorded, provide your best estimate. In reporting the cost of the various items purchased, give the laid-down value at your business unit, (i.e., the amounts after discounts actually paid or payable).

If you are part of a multi-business unit firm and receive semi-processed goods as transfers from the other business units of your firm for further processing, please report these semi-processed goods here. The cost of such goods should be equivalent to the transfer value reported by the shipping unit plus any transportation and handling charges paid by your business unit to common or contract carriers.

Any fuel purchased as an input into the manufacturing process, as a feedstock or processing material (e.g., crude oil processed into gasoline), or for any other non-energy purpose, should be reported in this section. Do not include fuel used for energy purposes (e.g., for office or plant heating) - these energy items should be reported in Section G.

Line 89: All other raw materials and components purchased

If you purchased raw materials and components that are not included in the pre-printed list, please enter the description and relevant values on the blank lines provided.

F - Labour, salaries and wages (including commissions, if applicable) by location

General guidelines

This section requests a breakdown of total salaries, wages and commissions (as reported at line 29a) for all locations included in this survey. Amounts reported for salaries and wages should be gross, before any deductions from employees for income tax and employee contributions to health, accident, pension, insurance, or other benefits, all of which should be included. Please do this calculation separately for direct and indirect labour at each location. Do not include benefit contributions by the employer.

This section also asks for the average number of employees for each location included in the survey. To calculate the average number employed, add the number of employees in the last pay period of each month of the reporting period and divide this sum by the number of months (usually 12). Please do this calculation separately for direct and indirect labour at each location.

Please report separately for each location (covered by your business unit). Please indicate if any locations were deleted. If you have added any locations, or if any locations were not preprinted, please provide the information on these. The section is designed to account for all personnel on the payroll of your business unit, including those working in ancillary units which form part of your business unit.

Employment at this location

Direct labour (manufacturing or logging)

Please report gross salaries and average number of workers.

Include employees engaged in:

  • manufacturing (processing and/or assembling);
  • logging and forestry support;
  • packing, handling, warehousing;
  • repair and maintenance, janitorial;
  • watchmen;
  • foremen doing work similar to their employees;
  • erection/installation by own business unit when an extension of your manufacturing operations.

Non-manufacturing/indirect (administrative and selling/operating)

Please report gross salaries and average number of workers. Do not include workers that are not on your payroll.

Include:

  • executives, administrators and office staff;
  • sales staff;
  • food service staff;
  • building construction and major renovation staff (when work is chargeable to fixed asset accounts);
  • machinery and equipment repair staff (when work is chargeable to fixed asset accounts).

G - Detailed information on energy and water costs or expenses

This section represents a detailed breakdown of line 34 (energy and water utility). Do not include any fuels used in motor vehicles (line 35). Please report information on all purchased energy, water utility expenses and electricity purchased by your business unit for energy purposes only, both in your manufacturing and non-manufacturing operations. Any fuel purchased to be used as an input into the manufacturing process as a feedstock or processing material or for any other non-energy purposes (e.g., a raw material for products such as chemicals, synthetic rubber and a variety of plastics) should not be reported here but rather in Section E. Answers to the detailed questions should cover amounts used by your business unit in all plant and office operations and any support units which are part of your business unit. Please include transportation, duties, etc. which form part of the laid-down cost at your business unit. Do not report fuel consumed as fuel purchased unless the amounts are substantially the same (or unless you can only report consumption).

Line 92: Electricity

Please report the delivered cost of purchased electricity.

Line 93: Gasoline

The cost of purchased gasoline includes that used for all plant operations. Please report fuel for motor vehicle use only at line 35.

Line 94: Light fuel oil

Please report the total value of purchased light fuel oil for this reporting period. Light fuel oil includes all distillate type fuels for power burners, fuel oil no. 2 (heating oil no. 2), fuel oil no. 3 (heating oil no. 3), furnace fuel oil, gas oils and light industrial fuel.

Line 95: Heavy fuel oil

Please report the total value of purchased heavy fuel oil for this reporting period. Heavy fuel oil comprises all grades of residual type fuels for steam or diesel engines (non-vehicle use). It includes Bunker B and Bunker C, fuel oils no. 4, 5 and 6, and residual fuel oil.

Line 96: Diesel fuel

Please report the total value of purchased diesel fuel for the current reporting period (excluding fuel intended for motor vehicle use). Please report fuel for motor vehicle use only at line 35.

Line 97: Liquefied petroleum gas (e.g., propane, butane)

Please report the total value of purchased liquefied petroleum gases (LPG) for this reporting period. LPG’s comprise normally gaseous paraffinic compounds extracted from refinery gases. Please report fuel for motor vehicle use only at line 35.

Line 98: Natural gas

Please report the total value of purchased natural gas, which comprises a mix of hydrocarbon compounds and small quantities of various non-hydrocarbons existing in a gaseous phase. Please report fuel for motor vehicle use only at line 35.

Line 99: Coal

Please report the total value of purchased coal for this reporting period.

Line 100: All other energy types (e.g., steam, oxygen, hydrogen) (please specify major items)

Please report the total value of all other purchased energy types not specified elsewhere.

Line 101: Water utilities

Please report the total value of water utility costs. Note that in some municipalities, water utilities are included in the municipal tax bill. If this case applies to you, please enter the amount if it is itemized on your tax bill.

Line 102: Total energy and water costs or expenses

The sum of all purchased energy and water costs at lines 92 to 101 above.

Line 103: If total at line 102 is zero

If you are not able to report any individual items at lines 92 to 101 or a total at line 102, please indicate if the reason is because energy, electricity and water costs are included in your rent.

Lines 104 and 105: Did this business unit generate any energy used as a replacement for purchased energy?

(yes-no)

Please select yes if your business unit generated any energy (e.g., heat, electricity, steam) that you would otherwise have purchased externally.

If you selected yes, then please indicate which forms of energy you generated (check all that apply).

Unit of quantity conversion table

 

Abbreviation

Metric

Abbreviation

Imperial

Barrel (35 gal. petroleum)

barrel

0.15899

m3

Board feet (logs), Thousand

M.ft.b.m.

4.53

m3

Board feet (Lumber), Thousand

M.Bd.Ft.

2.35974

m3

British Thermal Unit

BTU

1.05506

kj

Carat

ct.

0.2

g

Cord

cd.

2.40693

m3

Cubic foot

cu.ft.

0.02832

m3

Cubic yard

cu.yd.

0.76455

m3

Cunit (wood chips)

cunit

2.83168

m3

Foot

ft.

0.3048

m

Gallon

gal.

4.54609

l

Gallon (U.S.)

gal. (US)

3.78541

l

Hunderweight

cwt.

45.35924

kg

Ounce

oz.

28.34952

g

Pound

lb.

0.45359

kg

Roof Square

rf. sq.

9.2903

m2

Square foot

sq. ft.

0.0929

m2

Square yard

sq. yd.

0.83613

m2

Ton

ton

0.90718

tonne

Ton

ton

907.18474

kg

Yard

yd.

0.9144

M

Metric

Cubic metre

m3

1.30795

cu.yd.

Cubic metre

m3

0.41547

cd.

Cubic metre

m3

0.35315

cunit

Cubic metre

m3

0.22075

M.ft.b.m.

Cubic metre

m3

0.42378

M.Bd.Ft.

Gigajoule

gj

947817.1199

BTU

Gram

g

0.03527

oz.

Gram

g

5

ct

Joule

j

0.00095

BTU

Kilogram

kg

2.20462

lb.

Litre

l

0.21997

gal.

Metre

m

1.09361

yd.

Metre

m

3.28084

ft.

Metric tonne

tonne (short)

1.10231

ton

Metric tonne

tonne

2204.62262

lb.

Square metre

m2

1.19599

sq.yd.

Square metre

m2

0.10764

rf.sq

How can I obtain data from Statistics Canada?

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Ask about our most recent data by:

Data from the Annual Survey of Manufactures and Logging

Marketing and Dissemination
Telephone: 613-951-9497
Toll Free: 1-866-873-8789
E-mail address: manufact@statcan.gc.ca

PLEASE REMEMBER TO SIGN YOUR NAME AT THE END OF THE QUESTIONNAIRE

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Remember, if you are experiencing difficulty in completing the survey or if you are not sure about how to respond to a specific question, please call us at 1-800-972-9692 and someone will be happy to assist you.

Please keep a copy of this questionnaire accessible in case you receive an enquiry from our staff. It could also serve as a guide to completing next year’s survey, if necessary.

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Please retain a copy for your records.

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Youth Key Indicator Questionnaire for 2010/2011

Jurisdiction: Please Select Your Jurisdiction

"Confidential once completed

Collected un the authority of the Statistics Act, Revised Statues of Canada, 1985, chapter S19"

Introduction

Purpose of Survey

The Youth Key Indicator Report monitors trends in correctional populations and provides a basis for calculating incarceration rates based on the Canadian population. This survey describes average counts of youth under custody and under community supervision, who are under the responsibility of provincial/territorial correctional services.

Confidentiality

Statistics Canada is prohibited by law from releasing any information from this survey which would identify any person, business, or organisation, unless consent has been given by the respondent or as permitted by the Statistics Act. The information from this survey will be treated in strict confidence, used for statistical purposes and published in aggregate form only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation.

Contact Information

Please provide the name and title of the person who completed this questionnaire. We require this information for follow-up purposes. It is recommened that you keep a copy of this questionnaire for your records in case we require clarification about the information provided.

Name of person completing form

Phone

E-mail

Title

Fax

Date

 

STC/CCJ-125-75086

 

Table 1: Average daily counts of young persons in pre-trial detention, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total; 12 to 15, 16 to 17, 18+, Age Not Stated, Total).

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average:

Comments:

Table 2: Average daily counts of young persons in Provincial Director Remand, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total; 12 to 15, 16 to 17, 18+, Age Not Stated, Total).

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average:

Comments:

Table 3: Average daily counts of young persons in sentenced secure custody, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total; 12 to 15, 16 to 17, 18+, Age Not Stated, Total).

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average:

Comments:

Table 4: Average daily counts of young persons sentenced in open custody, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total; 12 to 15, 16 to 17, 18+, Age Not Stated, Total).

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average:

Comments:

Table 5: Month-end of young persons on supervised probation, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total; 12 to 15, 16 to 17, 18+, Age Not Stated, Total).

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average:

Comments:

Table 6: Month-end counts of young persons serving the community portion of a custody sentence, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total; 12 to 15, 16 to 17, 18+, Age Not Stated, Total).

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average:

Comments:

Table 7: Month-end counts of young persons serving a deferred custody and supervision sentence, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total; 12 to 15, 16 to 17, 18+, Age Not Stated, Total).

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average:

Comments:

Table 8: Month-end counts of young persons on an Intensive and Support and Supervision Program, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total; 12 to 15, 16 to 17, 18+, Age Not Stated, Total).

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average:

Comments:

Adult Key Indicator Questionnaire for 2010/2011

Jurisdiction: Please Select Your Jurisdiction

"Confidential once completed

Collected un the authority of the Statistics Act, Revised Statues of Canada, 1985, chapter S19"

Introduction

Purpose of Survey

The Adult Key Indicator Report monitors trends in correctional populations and provides a basis for calculating incarceration rates based on the Canadian population. This survey describes average counts of adults under custody and under community supervision, who are under the responsibility of provincial/territorial correctional services.

Confidentiality

Statistics Canada is prohibited by law from releasing any information from this survey which would identify any person, business, or organisation, unless consent has been given by the respondent or as permitted by the Statistics Act. The information from this survey will be treated in strict confidence, used for statistical purposes and published in aggregate form only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation.

Contact Information

Please provide the name and title of the person who completed this questionnaire. We require this information for follow-up purposes. It is recommended that you keep a copy of this questionnaire for your records in case we require clarification about the information provided.

Name of person completing form

Phone

E-mail

Title

Fax

Date

 

STC/CCJ-125-75086

 

Jurisdiction: Please Select Your Jurisdiction

Tables 1 to 6 collect average-daily custody counts

The Average Daily custody counts (Tables 1 to 6) should be derived from daily-midnight counts and refer to the number of adult inmates physically inside the facility at the time the count is taken.  However, if daily-midnight counts are not available, use the most frequent time interval, point in time or estimate, and indicate it in the comment fields.

Table 1: Average daily counts of adults in REMAND custody ONLY, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

For table 1, include only persons in custody on a REMAND Warrant of Committal who are awaiting a court appearance AND ARE NOT also presently serving a sentence or being held on another "hold" status.

If average counts of adults held on REMAND ONLY are not available (i.e. pure remand status), or if your jurisdiction is unable to distinguish between remand-only counts and dual-status offenders on remand, refer to Table 4 to report average daily counts of all adults held in remand.

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Comments:

Table 2:  Average daily counts of adults in SENTENCED CUSTODY ONLY, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

  • For Table 2, include only inmates held serving PROVINCIAL/TERRITORIAL or FEDERAL sentences, and NOT presently held on another "hold" status.
  • If you are unable to provide separate counts for Federal offenders, please provide the full count of all offenders in Provincial/Territorial Sentenced custody (Table 2A) and check Box A.
  • If average counts of adults held in sentenced custody ONLY  are not available (i.e. pure sentenced custody status), or if your jurisdiction is unable to distinguish between sentenced-only counts and dual-status offenders in sentenced custody, refer to Table 5 to report average daily counts of all adults held in sentenced custody.

2A PROVINCIAL/TERRITORIAL

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Comments:

2B  FEDERAL

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Box A 
Provincial/Territorial custody counts includes both Provincial/Territorial and Federal custody counts.

Comments:

Table 3:  Average daily counts of adults in OTHER/TEMPORARY DETENTION ONLY, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

For Table 3, include only adults held in provincial/territorial correctional institutions for lock-ups, parole violations or suspensions, immigration holds, and those who are temporarily detained without warrants of any type.

If average counts of adults held in other/temporary detention ONLY are not available (i.e. pure other/temporary detention custody status), or if your jurisdiction is unable to distinguish between other/temporary detention-only counts and dual-status offenders in other/temporary detention custody, refer to Table 6 to report average daily counts of all adults held in other/temporary detention.

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Comments:

Tables 4 to 6 collect data related to DUAL STATUS CUSTODY sentences

Table 4: Average daily counts of adults held on a DUAL STATUS which includes SENTENCED CUSTODY and REMAND, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

For Table 4, include all inmates held on a sentenced Warrant of Committal and a Remand Warrant of Committal.

If you are unable to provide separate counts for offenders on a dual status which includes Federal sentenced custody, provide the full count of all offenders on a dual status in the Provincial/Territorial table.

If average counts of adults held on remand ONLY are not available (Table 1), or if your jurisdiction is unable to distinguish between remand-only counts and dual-status offenders on remand, report average daily counts of all adults held in remand in this table (Table 4) and note what is included below in Box A, B or C.

4A PROVINCIAL/TERRITORIAL

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

4B - FEDERAL

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Box A  
Provincial/Territorial Dual Status includes both Provincial/Territorial and Federal Dual Status custody.

Box B  
Includes remand-only counts and dual-status offenders held in remand and sentenced custody

Box C
Includes dual-status offenders held in remand and sentenced custody ONLY (Remand-only counts reported in Table 1)

Comments:

Table 5: Average daily counts of adults held on a DUAL STATUS which includes SENTENCED CUSTODY and OTHER/TEMPORARY DETENTION, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:
For Table 5, include all inmates held on a SENTENCED Warrant of Committal and held in Other/Temporary Detention.

If you are unable to provide separate counts for offenders on a dual status which includes Federal sentenced custody, provide the full count of all offenders on a dual status in the Provincial/Territorial table.

If average counts of adults held on sentenced custody ONLY are not available (Table 2), or if your jurisdiction is unable to distinguish between sentenced-only counts and dual-status offenders in sentenced custody, report average daily counts of all adults held in sentenced custody in this table (Table 5) and note what is included below in Box A, B or C.

5A PROVINCIAL/TERRITORIAL

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

5B FEDERAL

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Box A  
Provincial/Territorial Dual Status includes both Provincial/Territorial and Federal Dual Status custody.

Box B
Includes sentenced-only counts and dual-status offenders held in other/ temporary and sentenced custody

Box C  
Includes dual-status offenders held in other/ temporary detention and sentenced custody ONLY (Sentenced-only counts reported in Table 2)

Comments:

Table 6: Average daily counts of adults held on a NON-SENTENCED DUAL STATUS (e.g. remand and other/temporary detention), April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

For Table 6, include all inmates held on a REMAND Warrant of Committal and on an Other/ Temporary Detention.

If average counts of adults held in other/temporary detention custody ONLY are not available (Table 3), or if your jurisdiction is unable to distinguish between other/temporary detention-only counts and dual-status offenders in other/temporary detention, report average daily counts of all adults held in other/temporary detention in this table (Table 6) and note what is included below in Box A or B.

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Box A  
Includes other/temporary detention-only counts and dual-status offenders held on other/ temporary or remand status

Box B  
Includes dual-status offenders held in other/ temporary detention and remand custody ONLY (Other/temporary detention-only counts reported in Table 3)

Comments:

Tables 7 to 12 collect month-end community counts

The Average Month-end community counts (Tables 7 to 12) should be derived from month-end counts of offenders under supervision. However, if month-end counts are not available, use the most frequent time interval, point in time or estimate, and indicate it in the comment fields.

Table 7: Average month-end counts of adults serving SUPERVISED PROBATION only, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

Includes adults who must, as a condition of a probation order, report to and be under the supervision of a probation officer or other person designated by the court ONLY, and are NOT also presently serving conditional sentence or parole.  To report the month-end count of offenders on dual-status for probation and conditional sentence or parole, refer to Tables 10 and 12.

If month-end counts of adults serving supervised probation ONLY  are not available (i.e. pure probation), or if your jurisdiction is unable to distinguish between probation-only counts and dual-status offenders on probation and conditional sentence or parole, report the month-end counts of all adults on probation in Table 10 and note what is included.

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Comments:

Table 8: Average month-end counts of adults serving a CONDITIONAL SENTENCE only, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

For this table, include all offenders serving a conditional sentence ONLY, and are NOT presently serving supervised probation or parole.  To report the month-end count of offenders on dual-status for probation and conditional sentence or parole, refer to Tables 10 and 11.

If month-end counts of adults serving a conditional sentence ONLY  are not available (i.e. pure conditional sentence) or if your jurisdiction is unable to distinguish between conditional sentence-only counts and dual-status offenders on conditional sentence and probation or parole, report the month-end counts of all adults on conditional sentence in Table 11 and note what is included.

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Comments:

Table 9:  Average month-end counts of adult offenders on PROVINCIAL PAROLE, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

For this table, include all adults in Quebec, Ontario and British Columbia on Provincial Parole ONLY, and are NOT presently serving supervised probation or parole.  To report the month-end count of offenders on dual-status for parole and probation or conditional sentence, refer to Tables 11 and 12.

If month-end counts of adults on parole ONLY are not available (i.e.  pure parole) or if your jurisdiction is unable to distinguish between parole-only counts and dual-status offenders on parole and probation or conditional sentence report the month-end counts of all adults on parole in Table 12 and note what is included.

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Comments:

Table 10: Average month-end counts of adults on a community DUAL STATUS of PROBATION and CONDITIONAL SENTENCE, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

If average counts of adults on supervised probation ONLY are not available (Table 7), or if your jurisdiction is unable to distinguish between probation-only counts and dual-status offenders on probation, report average month-end counts of all adults on probation in this table (Table 10) and note what is included below in Box A or B.

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Box A
Includes supervised probation-only counts and dual-status offenders on supervised probation and conditional sentence

Box B
Includes dual-status offenders on supervised probation and conditional sentence custody ONLY  (Supervised probation-only counts reported in Table 7)

Comments:

Table 11:  Average month-end counts of adults on a community DUAL STATUS of CONDITIONAL SENTENCE and PAROLE, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

If average counts of adults on conditional sentence ONLY are not available (Table 8), or if your jurisdiction is unable to distinguish between conditional sentence-only counts and dual-status offenders on conditional sentence, report average month-end counts of all adults on conditional sentence in this table (Table 11) and note what is included below in Box A or B.

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Box A
Includes conditional sentence-only counts and dual-status offenders on conditional sentence and parole

Box B  
Includes dual-status offenders on conditional sentence and parole custody ONLY  (Conditional Sentence-only counts reported in Table 8)

Comments:

Table 12:  Average month-end counts of adults on a community DUAL STATUS of PROBATION and PAROLE, April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

If average counts of adults on parole ONLY are not available (Table 9), or if your jurisdiction is unable to distinguish between parole-only counts and dual-status offenders on parole, report average month-end counts of all adults on parole in this table (Table 12) and note what is included below in Box A or B.

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Box A
Includes parole-only counts and dual-status offenders on supervised probation and parole

Box B
Includes dual-status offenders on supervised probation and parole custody ONLY (Parole-only counts reported in Table 9)

Comments:

Table 13:  Average daily count of offenders ON REGISTER BUT NOT IN CUSTODY, fiscal year April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

The average On-register but not in custody count should be derived from daily-midnight counts of offenders actually on the institutional registers but temporarily absent from the institution at the time of count.  If daily counts are not available, use the most frequent time interval available and indicate the number of time points used below in Box A.  If these data are not readily available, please provide an estimate of this population.

  • Temporary Absence
  • Unlawfully at Large
  • Day Parole
  • Other
    • specify:
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

Comments:

Table 14:  Average month-end count of OFFENDERS SUPERVISED on other types of community supervision in your jurisdiction, fiscal year April 2010 to March 2011 (for each of the following categories: Male, Female, Gender Not Stated, Total)

INSTRUCTIONS:

The average month-end count should be derived from month-end counts of offenders under supervision, however, if month-end counts are not available, use the most frequent time interval, point in time or estimate, and indicate the other time point used below in Box

  • Temporary Release from Custody
  • Fine Option Program
  • Community Service
  • Bail Supervision
  • Restitution
  • Other  (i.e. Alternative Measures,  Peace Bonds)
    • specify:
  • Total Average

Please specify if period used is other than April 2010 to March 2011:

DEFINITIONS:

  • Fine Option Program provides work service as an alternative payment of a fine.
  • Community Service requires offenders to perform community services for an individual or non-profit organization, which may or may not be a condition of supervised probation.  Monthly counts should include all offenders with a requirement to complete community service work.

Comments:

High Level Indicators – Aboriginal Peoples Survey 2012

Introduction

This document lists all themes and their associated high level indicators contained in the content of the 2012 Aboriginal Peoples Survey (APS). Each theme is listed in the order as it appears in the survey followed by the high level indicators associated with its respective theme.

Please note that only high level indicators are listed and not each question in the survey. In some cases more than one question is used for a particular concept or indicator. In cases where a number of survey questions comprise a calculated scale, the main result (indicator) for that scale is named in the list, not each separate question within the scale. Please refer to the questionnaire of the 2012 Aboriginal Peoples Survey to see the questions.

Domains of Estimation

Identity:
First Nations
Métis
Inuit
Geography:
National
All provinces and territories
The four regions of Inuit Nunangat
**Does not include Indian reserves or Northern First Nations communities
Education:
Current School Attendees (in Grades 1 to 6)
Current School Attendees (in Grades 7 to 12)
High School Completers
School Leavers

These will be used to track the various educational pathways of Aboriginal people.

Themes

  • Identification
  • Household Composition
  • Mobility
  • Education
  • Aboriginal Language
  • Labour Market Activities
  • Traditional Activities
  • Income
  • Health
  • Housing

High Level Indicators by Theme

Aboriginal Identity

Indicators:

  • Identity – First Nations, Inuit and Métis
  • Status – Registered or Treaty Indian as defined by the Indian Act of Canada
  • Application or registration as Status Indian under Bill C-31 or C-3
  • Band membership

Household Composition Sections

Indicators:

  • Relationship to selected respondent
  • Status of mother or father of selected respondent (birth/foster parent)
  • Date of birth of parent/guardian
  • Sex of PMK
  • Marital status
  • Marital status of parent/guardian
  • Number of household members
    • under 18
    • younger than selected respondent
  • Family members living at that address

Mobility:

Indicators:

  • Lived in current community entire life
  • Number of years since moving to current community
  • Ever lived on reserve or in First Nations or Inuit community
  • Reasons for moving from community (Reserve, First Nations or Inuit community only)
  • Reasons for moving to current community
  • Frequency of moves
    • in the last 5 years
    • in the last 12 months

Education Sections

  • Education Status1 aged <=18
  • Education Status2 aged 19 to 44
  • Current Attendees – Grades 1 to 6
  • Current Attendees -  Grades 7 to 12
  • High School Leavers and Completers
  • Respondents aged  >=45

Indicators:
Note:  Some indicators are repeated as they are associated with more than one target group
Education status (1 and 2) indicators

  • Current school enrollment
  • Current level of schooling
  • High school (and high school equivalency) attendance
  • High school (and high school equivalency) completion
  • Location of high school equivalency program
  • Highest level of schooling (derived based on info on postsecondary)

Current attendee indicators (Grades 1 to 6)

  • Preschool attendance (including early childhood development program)
  • Preschool designed for Aboriginal children (including early childhood development program)
  • Number of schools attended
  • Reason for changing schools
  • Mobility for the purpose of attending school
  • School in First Nations community (on reserve)
  • Exposure to Aboriginal languages
    • Teaching an Aboriginal language
    • Teaching subjects in an Aboriginal language (other than language courses)
  • Academic performance
  • Support - tutoring
    • Reasons for support - tutoring
    • Frequency of support - tutoring
    • Source of support - tutoring
  • School climate and support
    • Communication with parent/guardian
    • Perceptions of school environment
    • Support of Aboriginal culture
    • Family involvement with school
  • Support of learning at home
  • Frequency of providing homework support
  • Frequency of reading to student
  • Frequency of reading by student
  • Access to Internet
  • School absences/skips/late arrivals
  • Frequency
  • Reasons
  • Parental expectations/aspirations for education
  • Parental planning and savings for education
  • Family education history
    • Sibling high school completion
    • Highest level of education – mother and father

Current attendee indicators (Grades 7 to 12)

  • Preschool attendance (including early childhood development program)
  • Preschool designed for Aboriginal children (including early childhood development program)
  • Number of schools attended
  • Reason for changing schools
  • Mobility for the purpose of attending school
  • School in First Nations community (on-reserve)
  • Exposure to Aboriginal languages
    • Teaching an Aboriginal language
    • Teaching in an Aboriginal language (other than language courses)
  • Academic performance
  • Need for social support
    • Source of support
  • Support - tutoring
    • Reasons for support - tutoring
    • Frequency of support - tutoring
    • Source of support - tutoring
    • School climate and support
    • Communication with parent/guardian
    • Perceptions of school environment
    • Support of Aboriginal culture
    • Family involvement with school
    • Support of learning at home
    • Frequency of providing homework support
    • Frequency of reading to student
    • Frequency of reading by student
    • Access to Internet
  • Extra-curricular activities
    • Sport or physical activities
      • Participation
      • Frequency
      • Offered within school, outside of school or both
    • Art/drama/music
      • Participation
      • Frequency
      • Offered within school, outside of school or both
    • Club or group activities (not including sport or artistic activities)
      • Participation
      • Frequency
      • Offered within school, outside of school or both
    • First Nations/Métis/Inuit activities
      • Participation
      • Frequency
    • Time with Elders
      • Frequency
    • Volunteering/work without pay
      • Frequency
    • Work in the community (babysitting, at a store, tutor)
      • Frequency
  • School absences/skips/late arrivals
    • Frequency
    • Reasons
  • Attitudes and behaviour of peers (in high school)
  • Dropping out of school
    • Frequency
    • Reasons
  • Expectations/aspirations for education
  • Barriers to education
  • Planning and savings for education
  • Family education history
    • Sibling high school completion
    • Highest level of education – mother and father

High school (leavers and completers)

  • Number of schools attended
    • up to and including Grade 6
    • from Grade 7 onwards
  • Reasons for changing schools
  • School in First Nations community (on reserve)
  • Mobility for the purpose of attending school
  • Exposure to Aboriginal languages
    • Teaching an Aboriginal language
    • Teaching in an Aboriginal language (other than language courses)
  • Academic performance
  • Support - tutoring
    • Reasons for support - tutoring
    • Frequency of support - tutoring
    • Source of support - tutoring
  • School climate and support
    • Communication with parent/guardian
    • Perceptions of school environment
    • Support of Aboriginal culture
    • Family involvement with school
  • Need for social support
    • Source of support
  • Support of learning at home
    • Lived with family during last year of elementary or high school
    • Frequency of providing homework support
    • Frequency of reading by student
  • Extra-curricular activities
    • Sport or physical activities
      • Participation
      • Frequency
      • Offered within school, outside of school or both
    • Art/drama/music
      • Participation
      • Frequency
      • Offered within school, outside of school or both
    • Club or group activities (not including sport or artistic activities)
      • Participation
      • Frequency
      • Offered within school, outside of school or both
    • First Nations/Métis/Inuit activities
      • Participation
      • Frequency
    • Time with Elders
      • Frequency
    • Volunteering/work without pay
      • Frequency
    • Work in the community (babysitting, at a store, tutor)
      • Frequency
  • School absences/skips/late arrivals
    • Frequency
  • Attitudes and behaviour of peers (in high school)
  • Dropping out of school
    • Frequency
    • Reasons
  • Reasons for returning to school
  • Age of completing high school
  • Age last attended elementary or high school
  • Postsecondary education
    • Education towards postsecondary certification
    • Type of educational institution
    • Attendance at school (postsecondary)
    • Reasons for leaving postsecondary education
    • Highest level of postsecondary education
    • Year left/finished school
    • Certificate(s)/Diploma(s)/Degree(s) completed
    • Field of study
    • Full-time or part-time studies
    • Program for preparing students
    • Move to attend postsecondary education
    • Distance education
      • Access
      • Participation
    • Personal support
  • Funding postsecondary education
    • Government student loan
      • Application
      • Reasons for not applying
      • Recipient
    • Method of financing
    • Financial barriers to postsecondary education
  • Reasons for not pursuing a postsecondary education
  • Plans for future education
  • Family education history
    • Sibling high school completion
    • Highest level of education – mother and father

Education (Respondents 45 years of age and older)

  • Highest level of schooling (elementary or high school)
  • High school (and high school equivalency)
    • Attendance
    • Completion
  • Location of high school equivalency program
  • Postsecondary education
    • Education towards postsecondary certification
    • Type of education institution
    • Postsecondary completion
    • Attendance at school (postsecondary)
    • Last year enrolled in postsecondary education
    • Reasons for leaving postsecondary education
    • Field of study
    • Full-time or part-time studies
    • Reasons for not taking postsecondary education
    • Aspirations to enroll in postsecondary education

Aboriginal Language

Indicators:

  • Aboriginal language(s) spoken/understood
  • Primary Aboriginal language
  • Self-rated ability to speak and understand an Aboriginal language
  • Importance of speaking and understanding an Aboriginal language
  • Exposure to an Aboriginal language
  • Language first learned in childhood

Residential School

Indicators:

  • Attendance at residential school
  • Family members’ attendance at residential school

Labour Market Activities

Indicators:

  • Rates of unemployment, employment and participation
  • Looking for work
  • Reason(s) for being absent from work
  • Duration of unemployment
  • Able to work
  • Employment
    • Reasons for not seeking employment
    • Average hours
    • Full or part-time; voluntary or involuntary part-time status
    • Job permanency
    • Multiple job holders
    • Previous employment
    • Reasons for not moving to find employment elsewhere
    • Seeking employment
    • Barriers
  • Class of worker
  • Incorporated or unincorporated business status
  • Employer
  • Industry
  • Occupation
  • Main work activities
  • Job tenure
  • Labour mobility

Traditional Activities

  • Make clothing or footwear
  • Make arts or crafts
  • Hunting, fishing or trapping
  • Gather wild plants

Indicators:

  • Participation in traditional activities
    • Frequency of participation
    • Reason for participating in traditional activities
  • Interest in participating
  • Barriers to participation

Income

Indicators:

  • Sources of income
  • Main source of personal income
  • Total personal income – either range or dollar amount
  • Employment income – either range or dollar amount

Health Sections

  • General health
  • Pregnancy and Childbirth
  • Height and Weight
  • Chronic conditions
  • Injuries
  • Mental health
  • Smoking
  • Alcohol
  • Drug Use
  • Food Security
  • Community support

Indicators:

  • Self-rated health status
  • Pregnancy
    • Number of births
    • Age at time of first child
  • Height and weight
  • Access to health professionals
    • Contact with regular medical doctor
    • Barriers to contact with regular medical doctor
    • Contact with various health professionals (e.g. dentist, psychologist)
    • Barriers to contact with various health professionals
    • Type of care needed
  • Chronic conditions – under 12 years of age
    • Physical limitations (children with chronic conditions)
  • Chronic conditions – aged 12 and over
  • Injuries
    • Frequency
    • Type
    • Location when injured
    • Injury(s) as a result of a fall
    • Cause
  • Mental health
    • Self-rated mental health
    • Distress scale
    • Ideation of suicide
    • Attempts at suicide
  • Smoking
    • Frequency
    • Age
    • Exposure to second-hand smoke in the home
  • Frequency of alcohol consumption
  • Frequency of drinking 5 or more drinks on one occasion
  • Prescription drug use
  • Street drug use
  • Food security scale
  • Community support

Housing:

Indicators:

  • House owned or rented
  • Dwelling in need of repairs
  • Crowding
  • Number of rooms
  • Subsidized housing

National Occupational Classification (NOC) 2011

Preface

This publication represents the third revision of the National Occupational Classification (NOC) system and the National Occupational Classification for Statistics (NOC-S). The NOC was jointly developed by Human Resources and Skills Development Canada and Statistics Canada and has been maintained in partnership since the first edition published in 1991/1992. However, until this revision, NOC and NOC-S differed in their major group structures and, consequently, in their coding systems. The publication of NOC 2011 on this twentieth anniversary of the classification system reflects the unification of the two versions. With the adoption of NOC 2011 all differences between the classifications used by Human Resources and Skills Development Canada and by Statistics Canada have been eliminated. Furthermore, this has been accomplished while maintaining the advantages of both former classification versions.

NOC 2011 would not have been possible without the significant contribution of a number of individuals and groups. Their commitment to excellence is evident in this revised edition of the foundational system used for describing occupations in the Canadian labour market and for managing the collection and reporting of occupational statistics. The collaborative partnership between the two departments has ensured that the quantitative and qualitative information on occupations is reliable, timely and relevant for a wide range of audiences.

National Occupational Classification (NOC) 2011

Acknowledgements

This major, structural revision of the NOC was accomplished under the guidance of Alice Born, Director of Standards Division, Statistics Canada and Christian Boucher, Director, Labour Market Information (LMI) Division of the Temporary Foreign Worker and Labour Market Information Directorate, Human Resources and Skills Development Canada. Subject matter expertise was provided from Statistics Canada by Debra Mair of Standards Division and Sandra Swain of Labour Statistics Division. From Human Resources and Skills Development Canada, subject matter expertise was provided by Clara Hamory and Ian McRae of LMI Division. Service Canada's Regional Labour Market Information Directors, their staff and provincial colleagues, as well as Statistics Canada's Methods and Standards Committee and its Advisory Committee on Labour and Income Statistics provided important input to the development of NOC 2011. The many stakeholders who responded to the public online consultation for the 2011 Revision of the NOC, hosted by both departments, provided valuable input which is much appreciated.

The realization of NOC 2011 was dependent on the direct involvement and hard work of a team of occupational research analysts and assistants from both Human Resources and Skills Development Canada and Statistics Canada. The overall process also included consultations with an Interdepartmental Committee of representatives from several government departments that are key users of the NOC. The professionalism and dedication of all those involved in the revision process is reflected in the results of this project which has unified the two variants of the classification while maintaining the advantages of both systems. This success is attributable to the co-operation between these stakeholders and to the partnership between Human Resources and Skills Development Canada and Statistics Canada.

Statistics Canada's Internet version of this publication was created jointly by Sylvain Boucher and Niloufar Zanganeh. Their Systems Engineering Division and Administrative and Dissemination Systems Division were responsible for their systems development of the PDF and HTML versions. Human Resources and Skills Development Canada's NOC content development was undertaken by the analysts of LMI Division's Occupational Research unit and Web development by Lyne Philion, Linda Trudel and Jules-André Léger with the help of the Skills and Labour Market Information team of Innovation, Information and Technology Branch.

Both Statistics Canada and Human Resources and Skills Development Canada wish to acknowledge the valuable input of other individuals and groups too numerous to name. Research consultants, academics, professional associations, sector organizations, educators as well as employers and workers throughout the Canadian labour market provided occupational information and advice that informed this revision process. Their contribution has ensured that the quality and integrity of NOC 2011 has been maintained and it will continue to be the authoritative foundational reference and framework for occupational data and descriptive information.

Changes to the Electrical Power Selling Price Index (EPSPI) beginning with the September 2011 reference month data

Starting with the release of September 2011 reference month data, the basket of goods used to calculate the EPSPI was updated to reflect the sales revenues in 2009. This update is to better reflect important changes in the consumption of electricity by non-residential customers in Canada.

The update, which occurs periodically, is designed to ensure the EPSPI reliability for two key purposes: a measure of inflation for the distribution of electricity; and a tool for analysis of price formation and behaviour as well as for contract escalation.

The update includes two major changes: the weights of various items in the basket of goods used to calculate the index, which was based on 1992 data, will now be based on 2009 data; and the EPSPI base year (the period for which the value 100 is assigned to the index) has changed from 1997 to 2009. As a result of rebasing, CANSIM table 329-0050 has been replaced by the new table 329-0073. This new CANSIM table contains historical and current data. A vector number concordance table between the new and old tables is available below.

Although the EPSPI base year has changed to 2009=100 in the new CANSIM table, the rates of change measured for periods prior to 2009 remain unchanged for both of the 1997=100 and the 2009=100 tables, barring rounding. From 2009 onwards, the same lower-level or elemental price movements are used, but updated 2009 weights will be used to aggregate these movements. Therefore, at the lower level, the movements will be the same, but the aggregate movements will change due to the updated weights. This means that with the implementation of the new 2009 weights, the index movements from January 2009 to August 2011 were revised.

EPSPI information and data are available in the monthly publication (62-011-X) and on CANSIM, Statistics Canada’s information database.

For more information, or to enquire about the concepts, methods or data quality of this release, contact Client Services (toll-free 1-888-951-4550; 613-951-4550; fax: 613-951-3117;ppd-info-dpp@statcan.gc.ca), Producer Prices Division.

Vector number concordance table
329-0050
Old Vector Id
329-0073
New Vector Id
v3834002 v54321858
v3834003 v54321859
v3834015 v54321871
v3834004 v54321860
v3834016 v54321872
v3834005 v54321861
v3834017 v54321873
v3834018 v54321874
v3834006 v54321862
v3834019 v54321875
v3834007 v54321863
v3834020 v54321876
v3834008 v54321864
v3834021 v54321877
v3834009 v54321865
v3834022 v54321878
v3834010 v54321866
v3834023 v54321879
v3834011 v54321867
v3834024 v54321880
v3834012 v54321868
v3834025 v54321881
v3834013 v54321869
v3834026 v54321882
v3834014 v54321870
v3834027 v54321883

Monthly Retail Trade Survey (MRTS) Data Quality Statement

Objectives, uses and users
Concepts, variables and classifications
Coverage and frames
Sampling
Questionnaire design
Response and nonresponse
Data collection and capture operations
Editing
Imputation
Estimation
Revisions and seasonal adjustment
Data quality evaluation
Disclosure control

1. Objectives, uses and users

1.1. Objective

The Monthly Retail Trade Survey (MRTS) provides information on the performance of the retail trade sector on a monthly basis, and when combined with other statistics, represents an important indicator of the state of the Canadian economy.

1.2. Uses

The estimates provide a measure of the health and performance of the retail trade sector. Information collected is used to estimate level and monthly trend for retail sales. At the end of each year, the estimates provide a preliminary look at annual retail sales and performance.

1.3. Users

A variety of organizations, sector associations, and levels of government make use of the information. Retailers rely on the survey results to compare their performance against similar types of businesses, as well as for marketing purposes. Retail associations are able to monitor industry performance and promote their retail industries. Investors can monitor industry growth, which can result in better access to investment capital by retailers. Governments are able to understand the role of retailers in the economy, which aids in the development of policies and tax incentives. As an important industry in the Canadian economy, governments are able to better determine the overall health of the economy through the use of the estimates in the calculation of the nation’s Gross Domestic Product (GDP).

2. Concepts, variables and classifications

2.1. Concepts

The retail trade sector comprises establishments primarily engaged in retailing merchandise, generally without transformation, and rendering services incidental to the sale of merchandise.

The retailing process is the final step in the distribution of merchandise; retailers are therefore organized to sell merchandise in small quantities to the general public. This sector comprises two main types of retailers, that is, store and non-store retailers. The MRTS covers only store retailers. Their main characteristics are described below. Store retailers operate fixed point-of-sale locations, located and designed to attract a high volume of walk-in customers. In general, retail stores have extensive displays of merchandise and use mass-media advertising to attract customers. They typically sell merchandise to the general public for personal or household consumption, but some also serve business and institutional clients. These include establishments such as office supplies stores, computer and software stores, gasoline stations, building material dealers, plumbing supplies stores and electrical supplies stores.

In addition to selling merchandise, some types of store retailers are also engaged in the provision of after-sales services, such as repair and installation. For example, new automobile dealers, electronic and appliance stores and musical instrument and supplies stores often provide repair services, while floor covering stores and window treatment stores often provide installation services. As a general rule, establishments engaged in retailing merchandise and providing after sales services are classified in this sector. Catalogue sales showrooms, gasoline service stations, and mobile home dealers are treated as store retailers.

2.2. Variables

Sales are defined as the sales of all goods purchased for resale, net of returns and discounts. This includes commission revenue and fees earned from selling goods and services on account of others, such as selling lottery tickets, bus tickets, and phone cards. It also includes parts and labour revenue from repair and maintenance; revenue from rental and leasing of goods and equipment; revenues from services, including food services; sales of goods manufactured as a secondary activity; and the proprietor’s withdrawals, at retail, of goods for personal use. Other revenue from rental of real estate, placement fees, operating subsidies, grants, royalties and franchise fees are excluded.

Trading Location is the physical location(s) in which business activity is conducted in each province and territory, and for which sales are credited or recognized in the financial records of the company. For retailers, this would normally be a store.

Constant Dollars: The value of retail trade is measured in two ways; including the effects of price change on sales and net of the effects of price change. The first measure is referred to as retail trade in current dollars and the latter as retail trade in constant dollars. The method of calculating the current dollar estimate is to aggregate the weighted value of sales for all retail outlets. The method of calculating the constant dollar estimate is to first adjust the sales values to a base year, using the Consumer Price Index, and then sum up the resulting values.

2.3. Classification

The Monthly Retail Trade Survey is based on the definition of retail trade under the NAICS (North American Industry Classification System). NAICS is the agreed upon common framework for the production of comparable statistics by the statistical agencies of Canada, Mexico and the United States. The agreement defines the boundaries of twenty sectors. NAICS is based on a production-oriented, or supply based conceptual framework in that establishments are groups into industries according to similarity in production processes used to produce goods and services.

Estimates appear for 21 industries based on special aggregations of the 2007 North American Industry Classification System (NAICS) industries. The 21 industries are further aggregated to 11 sub-sectors.

Geographically, sales estimates are produced for Canada and each province and territory.

3. Coverage and frames

Statistics Canada’s Business Register ( BR) provides the frame for the Monthly Retail Trade Survey. The BR is a structured list of businesses engaged in the production of goods and services in Canada. It is a centrally maintained database containing detailed descriptions of most business entities operating within Canada. The BR includes all incorporated businesses, with or without employees. For unincorporated businesses, the BR includes all employers with businesses, and businesses with no employees with annual sales that have a Goods and Services Tax (GST) or annual revenue that declares individual taxes.  annual sales greater than $30,000 that have a Goods and Services Tax (GST) account (the BR does not include unincorporated businesses with no employees and with annual sales less than $30,000).

The businesses on the BR are represented by a hierarchical structure with four levels, with the statistical enterprise at the top, followed by the statistical company, the statistical establishment and the statistical location. An enterprise can be linked to one or more statistical companies, a statistical company can be linked to one or more statistical establishments, and a statistical establishment to one or more statistical locations.

The target population for the MRTS consists of all statistical establishments on the BR that are classified to the retail sector using the North American Industry Classification System (NAICS) (approximately 200,000 establishments). The NAICS code range for the retail sector is 441100 to 453999. A statistical establishment is the production entity or the smallest grouping of production entities which: produces a homogeneous set of goods or services; does not cross provincial boundaries; and provides data on the value of output, together with the cost of principal intermediate inputs used, along with the cost and quantity of labour used to produce the output. The production entity is the physical unit where the business operations are carried out. It must have a civic address and dedicated labour.

The exclusions to the target population are ancillary establishments (producers of services in support of the activity of producing goods and services for the market of more than one establishment within the enterprise, and serves as a cost centre or a discretionary expense centre for which data on all its costs including labour and depreciation can be reported by the business), future establishments, establishments with a missing or a zero gross business income (GBI) value on the BR and establishments in the following non-covered NAICS:

  • 4541 (electronic shopping and mail-order houses)
  • 4542 (vending machine operators)
  • 45431 (fuel dealers)
  • 45439 (other direct selling establishments)

4. Sampling

The MRTS sample consists of 10,000 groups of establishments (clusters) classified to the Retail Trade sector selected from the Statistics Canada Business Register. A cluster of establishments is defined as all establishments belonging to a statistical enterprise that are in the same industrial group and geographical region. The MRTS uses a stratified design with simple random sample selection in each stratum. The stratification is done by industry groups (the mainly, but not only four digit level NAICS), and the geographical regions consisting of the provinces and territories, as well as three provincial sub-regions. We further stratify the population by size.

The size measure is created using a combination of independent survey data and three administrative variables: the annual profiled revenue, the GST sales expressed on an annual basis, and the declared tax revenue (T1 or T2). The size strata consist of one take-all (census), at most, two take-some (partially sampled) strata, and one take-none (non-sampled) stratum. Take-none strata serve to reduce respondent burden by excluding the smaller businesses from the surveyed population. These businesses should represent at most ten percent of total sales. Instead of sending questionnaires to these businesses, the estimates are produced through the use of administrative data.

The sample was allocated optimally in order to reach target coefficients of variation at the national, provincial/territorial, industrial, and industrial groups by province/territory levels. The sample was also inflated to compensate for dead, non-responding, and misclassified units.

MRTS is a repeated survey with maximisation of monthly sample overlap. The sample is kept month after month, and every month new units are added (births) to the sample.  MRTS births, i.e., new clusters of establishment(s), are identified every month via the BR’s latest universe. They are stratified according to the same criteria as the initial population. A sample of these births is selected according to the sampling fraction of the stratum to which they belong and is added to the monthly sample. Deaths occur on a monthly basis. A death can be a cluster of establishment(s) that have ceased their activities (out-of-business) or whose major activities are no longer in retail trade (out-of-scope). The status of these businesses is updated on the BR using administrative sources and survey feedback, including feedback from the MRTS. Methods to treat dead units and misclassified units are part of the sample and population update procedures.

5. Questionnaire design

The Monthly Retail Trade Survey incorporates the following sub-surveys:

Monthly Retail Trade Survey - R8

Monthly Retail Trade Survey (with inventories) – R8

Survey of Sales and Inventories of Alcoholic Beverages

The questionnaires collect monthly data on retail sales and the number of trading locations by province or territory and inventories of goods owned and intended for resale from a sample of retailers. The items on the questionnaires have remained unchanged for several years. For the 2004 redesign, the general questionnaires were subject to cosmetic changes only. The questionnaire for Sales and Inventories of Alcoholic Beverages underwent more extensive changes. The modifications were discussed with stakeholders and the respondents were given an opportunity to comment before the new questionnaire was finalized. If further changes are needed to any of the questionnaires, proposed changes would go through a review committee and a field test with respondents and data users to ensure its relevancy.

6. Response and nonresponse

6.1. Response and non-response

Despite the best efforts of survey managers and operations staff to maximize response in the MRTS, some non-response will occur. For statistical establishments to be classified as responding, the degree of partial response (where an accurate response is obtained for only some of the questions asked a respondent) must meet a minimum threshold level below which the response would be rejected and considered a unit nonresponse.  In such an instance, the business is classified as not having responded at all.

Non-response has two effects on data: first it introduces bias in estimates when nonrespondents differ from respondents in the characteristics measured; and second, it contributes to an increase in the sampling variance of estimates because the effective sample size is reduced from that originally sought.

The degree to which efforts are made to get a response from a non-respondent is based on budget and time constraints, its impact on the overall quality and the risk of nonresponse bias.

The main method to reduce the impact of non-response at sampling is to inflate the sample size through the use of over-sampling rates that have been determined from similar surveys.

Besides the methods to reduce the impact of non-response at sampling and collection, the non-responses to the survey that do occur are treated through imputation. In order to measure the amount of non-response that occurs each month, various response rates are calculated. For a given reference month, the estimation process is run at least twice (a preliminary and a revised run). Between each run, respondent data can be identified as unusable and imputed values can be corrected through respondent data. As a consequence, response rates are computed following each run of the estimation process.

For the MRTS, two types of rates are calculated (un-weighted and weighted). In order to assess the efficiency of the collection process, un-weighted response rates are calculated. Weighted rates, using the estimation weight and the value for the variable of interest, assess the quality of estimation. Within each of these types of rates, there are distinct rates for units that are surveyed and for units that are only modeled from administrative data that has been extracted from GST files.

To get a better picture of the success of the collection process, two un-weighted rates called the ‘collection results rate’ and the ‘extraction results rate’ are computed. They are computed by dividing the number of respondents by the number of units that we tried to contact or tried to receive extracted data for them. Non-monthly reporters (respondents with special reporting arrangements where they do not report every month but for whom actual data is available in subsequent revisions) are excluded from both the numerator and denominator for the months where no contact is performed.

In summary, the various response rates are calculated as follows:

Weighted rates:

Survey Response rate (estimation) =
Sum of weighted sales of units with response status i / Sum of survey weighted sales

where i = units that have either reported data that will be used in estimation or are converted refusals, or have reported data that has not yet been resolved for estimation.

Admin Response rate (estimation) =
Sum of weighted sales of units with response status ii / Sum of administrative weighted sales

where ii = units that have data that was extracted from administrative files and are usable for estimation.

Total Response rate (estimation) =
Sum of weighted sales of units with response status i or response status ii / Sum of all weighted sales

Un-weighted rates:

Survey Response rate (collection) =
Number of questionnaires with response status iii/ Number of questionnaires with response status iv

where iii = units that have either reported data (unresolved, used or not used for estimation) or are converted refusals.

where iv = all of the above plus units that have refused to respond, units that were not contacted and other types of non-respondent units.

Admin Response rate (extraction) =
Number of questionnaires with response status vi/ Number of questionnaires with response status vii

where vi = in-scope units that have data (either usable or non-usable) that was extracted from administrative files

where vii = all of the above plus units that have refused to report to the administrative data source, units that were not contacted and other types of non-respondent units.

(% of questionnaire collected over all in-scope questionnaires)

Collection Results Rate =
Number of questionnaires with response status iii / Number of questionnaires with response status viii

where iii = same as iii defined above

where viii = same as iv except for the exclusion of units that were contacted because their response is unavailable for a particular month since they are non-monthly reporters.

Extraction Results Rate =
Number of questionnaires with response status ix / Number of questionnaires with response status vii

where ix = same as vi with the addition of extracted units that have been imputed or were out of scope

where vii = same as vii defined above

(% of questionnaires collected over all questionnaire in-scope we tried to collect)

All the above weighted and un-weighted rates are provided at the industrial group, geography and size group level or for any combination of these levels.

Use of Administrative Data

Managing response burden is an ongoing challenge for Statistics Canada. In an attempt to alleviate response burden and survey costs, especially for smaller businesses, the MRTS has reduced the number of simple establishments in the sample that are surveyed directly and instead derives sales data for these establishments from Goods and Service Tax (GST) files using a statistical model. The model accounts for differences between sales and revenue (reported for GST purposes) as well as for the time lag between the survey reference period and the reference period of the GST file.

For more information on the methodology used for modeling sales from administrative data sources, refer to ‘Monthly Retail Trade Survey: Use of Administrative Data’ under ‘Documentation’ of the IMDB.

Table 1 contains the weighted response rates for all industry groups as well as for total retail trade for each province and territory. For more detailed weighted response rates, please contact the Marketing and Dissemination Section at (613) 951-3549, toll free: 1-877-421-3067 or by e-mail at retailinfo@statcan.

6.2. Methods used to reduce non-response at collection

Significant effort is spent trying to minimize non-response during collection. Methods used, among others, are interviewer techniques such as probing and persuasion, repeated re-scheduling and call-backs to obtain the information, and procedures dealing with how to handle non-compliant (refusal) respondents.

If data are unavailable at the time of collection, a respondent's best estimates are also accepted, and are subsequently revised once the actual data become available.

To minimize total non-response for all variables, partial responses are accepted. In addition, questionnaires are customized for the collection of certain variables, such as inventory, so that collection is timed for those months when the data are available.

Finally, to build trust and rapport between the interviewers and respondents, cases are generally assigned to the same interviewer each month. This action establishes a personal relationship between interviewer and respondent, and builds respondent trust.

7. Data collection and capture operations

Collection of the data is performed by Statistics Canada’s Regional Offices.

Table 1: Weighted response rates by NAICS, for all provinces/territories: November 2011
  Weighted Response Rates
Total Survey Administrative
NAICS - Canada
Motor Vehicle and Parts Dealers 93.4 94.1 64.2
Automobile Dealers 95.7 96.2 52.6
New Car Dealers1 97.2 97.2  
Used Car Dealers 73.1 77.5 52.6
Other Motor Vehicle Dealers 68.2 65.6 86.9
Automotive Parts, Accessories and Tire Stores 83.8 86.3 63
Furniture and Home Furnishings Stores 86.4 89.8 55.8
Furniture Stores 90 91.3 60.3
Home Furnishings Stores 80.7 86.9 54.2
Electronics and Appliance Stores 84.4 86.4 28.4
Building Material and Garden Equipment Dealers 86.7 90.3 58.1
Food and Beverage Stores 87 93.3 19.6
Grocery Stores 86.6 93.8 17.7
Grocery (except Convenience) Stores 89.5 96.6 18
Convenience Stores 51.6 58.1 15.5
Specialty Food Stores 68.9 77.3 33.2
Beer, Wine and Liquor Stores 93 94.8 22.9
Health and Personal Care Stores 89.5 91.1 71.7
Gasoline Stations 87.4 90 50.7
Clothing and Clothing Accessories Stores 86.1 87.7 40.8
Clothing Stores 86.2 87.5 44.9
Shoe Stores 92.1 93.2 34.9
Jewellery, Luggage and Leather Goods Stores 78.6 82.8 29.2
Sporting Goods, Hobby, Book and Music Stores 88.1 91.8 34.9
General Merchandise Stores 99 99.7 15.4
Department Stores 100 100  
Other general merchadise stores 97.9 99.3 15.4
Miscellaneous Store Retailers 77.1 83.5 22.1
Total 90 92.8 41.6
Regions
Newfoundland and Labrador 87.4 88.7 35.7
Prince Edward Island 90.6 92.2  
Nova Scotia 93.8 95.6 52.1
New Brunswick 88.7 91.1 57.9
Québec 89.1 93.7 34.3
Ontario 91.4 94.2 41.4
Manitoba 86.6 87.2 55.9
Saskatchewan 91 93.9 34.8
Alberta 88.2 90.1 52.9
British Columbia 89.8 92.3 43.3
Yukon Territory 86.7 86.7  
Northwest Territories 85 85  
Nunavut 90.9 90.9  
1. There are no administrative records used in new car dealers

Weighted Response Rates

Respondents are sent a questionnaire or are contacted by telephone to obtain their sales and inventory values, as well as to confirm the opening or closing of business trading locations. Collection of the data begins approximately 7 working days after the end of the reference month and continues for the duration of that month.

New entrants to the survey are introduced to the survey via an introductory letter that informs the respondent that a representative of Statistics Canada will be calling. This call is to introduce the respondent to the survey, confirm the respondent's business activity, establish and begin data collection, as well as to answer any questions that the respondent may have.

8. Editing

Data editing is the application of checks to detect missing, invalid or inconsistent entries or to point to data records that are potentially in error. In the survey process for the MRTS, data editing is done at two different time periods.

First of all, editing is done during data collection. Once data are collected via the telephone, or via the receipt of completed mail-in questionnaires, the data are captured using customized data capture applications. All data are subjected to data editing. Edits during data collection are referred to as field edits and generally consist of validity and some simple consistency edits. They are used to detect mistakes made during the interview by the respondent or the interviewer and to identify missing information during collection in order to reduce the need for follow-up later on. Another purpose of the field edits is to clean up responses. In the MRTS, the current month’s responses are edited against the respondent’s previous month’s responses and/or the previous year’s responses for the current month. Field edits are also used to identify problems with data collection procedures and the design of the questionnaire, as well as the need for more interviewer training.

Follow-up with respondents occurs to validate potential erroneous data following any failed preliminary edit check of the data. Once validated, the collected data is regularly transmitted to the head office in Ottawa.

Secondly, editing known as statistical editing is also done after data collection and this is more empirical in nature. Statistical editing is run prior to imputation in order to identify the data that will be used as a basis to impute non-respondents. Large outliers that could disrupt a monthly trend are excluded from trend calculations by the statistical edits. It should be noted that adjustments are not made at this stage to correct the reported outliers.

The first step in the statistical editing is to identify which responses will be subjected to the statistical edit rules. Reported data for the current reference month will go through various edit checks.

The first set of edit checks is based on the Hidiriglou-Berthelot method whereby a ratio of the respondent’s current month data over historical (last month, same month last year) or auxiliary data is analyzed. When the respondent’s ratio differs significantly from ratios of respondents who are similar in terms of industry and/or geography group, the response is deemed an outlier.

The second set of edits consists of an edit known as the share of market edit. With this method, one is able to edit all respondents, even those where historical and auxiliary data is unavailable. The method relies on current month data only. Therefore, within a group of respondents, that are similar in terms of industrial group and/or geography, if the weighted contribution of a respondent to the group’s total is too large, it will be flagged as an outlier.

For edit checks based on the Hidiriglou-Berthelot method, data that are flagged as an outlier will not be included in the imputation models (those based on ratios). Also, data that are flagged as outliers in the share of market edit will not be included in the imputation models where means and medians are calculated to impute for responses that have no historical responses.

In conjunction with the statistical editing after data collection of reported data, there is also error detection done on the extracted GST data. Modeled data based on the GST are also subject to an extensive series of processing steps which thoroughly verify each record that is the basis for the model as well as the record being modeled. Edits are performed at a more aggregate level (industry by geography level) to detect records which deviate from the expected range, either by exhibiting large month-to-month change, or differing significantly from the remaining units. All data which fail these edits are subject to manual inspection and possible corrective action.

9. Imputation

Imputation in the MRTS is the process used to assign replacement values for missing data. This is done by assigning values when they are missing on the record being edited to ensure that estimates are of high quality and that a plausible, internal consistency is created. Due to concerns of response burden, cost and timeliness, it is generally impossible to do all follow-ups with the respondents in order to resolve missing responses. Since it is desirable to produce a complete and consistent microdata file, imputation is used to handle the remaining missing cases.

In the MRTS, imputation is based on historical data or administrative data (GST sales). The appropriate method is selected according to a strategy that is based on whether historical data is available, auxiliary data is available and/or which reference month is being processed.

There are three types of historical imputation methods. The first type is a general trend that uses one historical data source (previous month, data from next month or data from same month previous year). The second type is a regression model where data from previous month and same month previous year are used simultaneously. The third type uses the historical data as a direct replacement value for a non-respondent. Depending upon the particular reference month, there is an order of preference that exists so that top quality imputation can result. The historical imputation method that was labelled as the third type above is always the last option in the order for each reference month.

The imputation methods using administrative data are automatically selected when historical information is unavailable for a non-respondent. The administrative data source (annual GST sales) is the basis of these methods. The annual GST sales are used for two types of methods. One is a general trend that will be used for simple structure, e.g. enterprises with only one establishment, and a second type is called median-average that is used for units with a more complex structure.

10. Estimation

Estimation is a process that approximates unknown population parameters using only part of the population that is included in a sample. Inferences about these unknown parameters are then made, using the sample data and associated survey design. This stage uses Statistics Canada's Generalized Estimation System (GES).

For retail sales, the population is divided into a survey portion (take-all and take-some strata) and a non-survey portion (take-none stratum). From the sample that is drawn from the survey portion, an estimate for the population is determined through the use of a Horvitz-Thompson estimator where responses for sales are weighted by using the inverses of the inclusion probabilities of the sampled units. Such weights (called sampling weights) can be interpreted as the number of times that each sampled unit should be replicated to represent the entire population. The calculated weighted sales values are summed by domain, to produce the total sales estimates by each industrial group / geographic area combination. A domain is defined as the most recent classification values available from the BR for the unit and the survey reference period. These domains may differ from the original sampling strata because units may have changed size, industry or location. Changes in classification are reflected immediately in the estimates and do not accumulate over time. For the non-survey portion, the sales are estimated with statistical models using monthly GST sales.

For more information on the methodology for modeling sales from administrative data sources which also contributes to the estimates of the survey portion, refer to ‘Monthly Retail Survey: Use of Administrative Data’ under ‘Documentation’ of the IMDB.

The measure of precision used for the MRTS to evaluate the quality of a population parameter estimate and to obtain valid inferences is the variance. The variance from the survey portion is derived directly from a stratified simple random sample without replacement.

Sample estimates may differ from the expected value of the estimates. However, since the estimate is based on a probability sample, the variability of the sample estimate with respect to its expected value can be measured. The variance of an estimate is a measure of the precision of the sample estimate and is defined as the average, over all possible samples, of the squared difference of the estimate from its expected value.

11. Revisions and seasonal adjustment

Revisions in the raw data are required to correct known non-sampling errors. These normally include replacing imputed data with reported data, corrections to previously reported data, and estimates for new births that were not known at the time of the original estimates. Raw data are revised, on a monthly basis, for the month immediately prior to the current reference month being published. That is, when data for December are being published for the first time, there will also be revisions, if necessary, to the raw data for November. In addition, revisions are made once a year, with the initial release of the February data, for all months in the previous year. The purpose is to correct any significant problems that have been found that apply for an extended period. The actual period of revision depends on the nature of the problem identified, but rarely exceeds three years. Time series contain the elements essential to the description, explanation and forecasting of the behaviour of an economic phenomenon: "They are statistical records of the evolution of economic processes through time."1 Economic time series such as the Monthly Retail Trade Survey can be broken down into five main components: the trend-cycle, seasonality, the trading-day effect, the Easter holiday effect and the irregular component.

The trend represents the long-term change in the series, whereas the cycle represents a smooth, quasi-periodical movement about the trend, showing a succession of growth and decline phases (e.g., the business cycle). These two components—the trend and the cycle—are estimated together, and the trend-cycle reflects the fundamental evolution of the series. The other components reflect short-term transient movements.

The seasonal component represents sub-annual, monthly or quarterly fluctuations that recur more or less regularly from one year to the next. Seasonal variations are caused by the direct and indirect effects of the climatic seasons and institutional factors (attributable to social conventions or administrative rules; e.g., Christmas).

The trading-day component originates from the fact that the relative importance of the days varies systematically within the week and that the number of each day of the week in a given month varies from year to year. This effect is present when activity varies with the day of the week. For instance, Sunday is typically less active than the other days, and the number of Sundays, Mondays, etc., in a given month changes from year to year.

The Easter holiday effect is the variation due to the shift of part of April’s activity to March when Easter falls in March rather than April.

Lastly, the irregular component includes all other more or less erratic fluctuations not taken into account in the preceding components. It is a residual that includes errors of measurement on the 1. A Note on the Seasonal adjustment of Economic Time Series», Canadian Statistical Review, August 1974.  A variable itself as well as unusual events (e.g., strikes, drought, floods, major power blackout or other unexpected events causing variations in respondents’ activities).

Thus, the latter four components—seasonal, irregular, trading-day and Easter holiday effect—all conceal the fundamental trend-cycle component of the series. Seasonal adjustment (correction of seasonal variation) consists in removing the seasonal, trading-day and Easter holiday effect components from the series, and it thus helps reveal the trend-cycle. While seasonal adjustment permits a better understanding of the underlying trend-cycle of a series, the seasonally adjusted series still contains an irregular component. Slight month-to-month variations in the seasonally adjusted series may be simple irregular movements. To get a better idea of the underlying trend, users should examine several months of the seasonally adjusted series.

Since April 2008, Monthly Retail Trade Survey data are seasonally adjusted using the X-12- ARIMA2 software. The technique that is used essentially consists of first correcting the initial series for all sorts of undesirable effects, such as the trading-day and the Easter holiday effects, by a module called regARIMA. These effects are estimated using regression models with ARIMA errors (auto-regressive integrated moving average models). The series can also be extrapolated for at least one year by using the model. Subsequently, the raw series—pre-adjusted and extrapolated if applicable— is seasonally adjusted by the X-11 method.

The X-11 method is used for analysing monthly and quarterly series. It is based on an iterative principle applied in estimating the different components, with estimation being done at each stage using adequate moving averages3. The moving averages used to estimate the main components—the trend and seasonality—are primarily smoothing tools designed to eliminate an undesirable component from the series. Since moving averages react poorly to the presence of atypical values, the X-11 method includes a tool for detecting and correcting atypical points. This tool is used to clean up the series during the seasonal adjustment. Outlying data points can also be detected and corrected in advance, within the regARIMA module.

Lastly, the annual totals of the seasonally adjusted series are forced to the annual totals of the original series.

Unfortunately, seasonal adjustment removes the sub-annual additivity of a system of series; small discrepancies can be observed between the sum of seasonally adjusted series and the direct seasonal adjustment of their total. To insure or restore additivity in a system of series, a reconciliation process is applied or indirect seasonal adjustment is used, i.e. the seasonal adjustment of a total is derived by the summation of the individually seasonally adjusted series.

12. Data quality evaluation

The methodology of this survey has been designed to control errors and to reduce their potential effects on estimates. However, the survey results remain subject to errors, of which sampling error is only one component of the total survey error. Sampling error results when observations are made only on a sample and not on the entire population. All other errors arising from the various phases of a survey are referred to as nonsampling errors. For example, these types of errors can occur when a respondent provides incorrect information or does not answer certain questions; when a unit in the target population is omitted or covered more than once; when GST data for records being modeled for a particular month are not representative of the actual record for various reasons; when a unit that is out of scope for the survey is included by mistake or when errors occur in data processing, such as coding or capture errors.

Prior to publication, combined survey results are analyzed for comparability; in general, this includes a detailed review of individual responses (especially for large businesses), general economic conditions and historical trends.

A common measure of data quality for surveys is the coefficient of variation (CV). The coefficient of variation, defined as the standard error divided by the sample estimate, is a measure of precision in relative terms. Since the coefficient of variation is calculated from responses of individual units, it also measures some non-sampling errors.

The formula used to calculate coefficients of variation (CV) as percentages is:

CV (X) = S(X) * 100% / X
where X denotes the estimate and S(X) denotes the standard error of X.

Confidence intervals can be constructed around the estimates using the estimate and the CV. Thus, for our sample, it is possible to state with a given level of confidence that the expected value will fall within the confidence interval constructed around the estimate. For example, if an estimate of $12,000,000 has a CV of 2%, the standard error will be $240,000 (the estimate multiplied by the CV). It can be stated with 68% confidence that the expected values will fall within the interval whose length equals the standard deviation about the estimate, i.e. between $11,760,000 and $12,240,000.

Alternatively, it can be stated with 95% confidence that the expected value will fall within the interval whose length equals two standard deviations about the estimate, i.e. between $11,520,000 and $12,480,000.

Finally, due to the small contribution of the non-survey portion to the total estimates, bias in the non-survey portion has a negligible impact on the CVs. Therefore, the CV from the survey portion is used for the total estimate that is the summation of estimates from the surveyed and non-surveyed portions.

13. Disclosure control

Statistics Canada is prohibited by law from releasing any data which would divulge information obtained under the Statistics Act that relates to any identifiable person, business or organization without the prior knowledge or the consent in writing of that person, business or organization. Various confidentiality rules are applied to all data that are released or published to prevent the publication or disclosure of any information deemed confidential. If necessary, data are suppressed to prevent direct or residual disclosure of identifiable data.

Confidentiality analysis includes the detection of possible "direct disclosure", which occurs when the value in a tabulation cell is composed of a few respondents or when the cell is dominated by a few companies.