Introduction

The Canadian Health Measures Survey was originally conceived as a one-time study through the federal government’s health information roadmap initiative. Now ongoing funding is in place to maintain a continuous CHMS beginning in 2010-2011. Cycle 2 of the CHMS (2009-2010) however, is being conducted during the transition from one-time study to ongoing program and is virtually a repeat of the inaugural survey (Cycle 1).

Objectives

A privacy impact assessment for the CHMS: Cycle 2 was conducted to determine if there were any new privacy, confidentiality and security issues associated with Cycle 2 of the survey, and if so, to make recommendations for their resolution or mitigation.

Description

The CHMS will collect information that will help evaluate the extent of health problems among Canadians in such areas as chronic diseases (e.g., diabetes and cardiovascular disease), infectious diseases, lifestyle characteristics (e.g., physical activity and nutritional status) and environmental exposures. The survey will also provide a means to explore emerging public health issues and new measurement technologies.

The CHMS collects data from over 5,000 Canadians through a questionnaire administered in the household and physical measure tests administered in a mobile examination centre (MEC). The MEC will be set up in 16 different sites across Canada for Cycle 2 and will remain in each location for about six weeks. Cycle 2 survey collection will begin in September 2009 and continue over 24 months.

Conclusion

This assessment concludes that, with existing Statistics Canada safeguards as well as the additional advisory and oversight bodies that have been put into place for the CHMS, any remaining risks are either negligible or are such that Statistics Canada is prepared to accept and manage the risk.

Executive Summary

The Data Visualization Feedback Form was developed to solicit feedback from visitors to the Statistics Canada Web site on proposals for the Data Visualization Initiative which is developing new enhanced ways to present data on the Web site. This online form offers users an opportunity to provide input into the planning and future research on data visualization of Statistics Canada data.

Objectives

A privacy impact assessment for the feedback form was conducted to determine if there were any privacy, confidentiality and security issues associated with the web application, and if so, to make recommendations for their resolution or mitigation.

Description

As a common practice with online feedback type forms, participants are asked to provide feedback on specific (core) questions. They are also asked for their name, telephone number, city, and their e-mail address which may be used to contact them for other consultations on Web applications.

Participants are informed via a privacy notice that Statistics Canada will not sell, distribute, trade or transfer their personal information to other government departments, businesses, organizations or individuals outside the Agency for commercial or any other purposes, unless required by law. The information they provide will be kept confidential and will be used only for the specified purposes.

Conclusion

This assessment of the Data Visualization Feedback Form did not identify any privacy risks that cannot be managed using existing safeguards.

(Country elevators and feed mills)

Confidentiality: Statistics Canada is prohibited by law from publishing any statistics which would divulge information obtained from this survey that relates to any identifiable business without the previous written consent of that business. The data reported on this questionnaire will be treated in confidence and used for statistical purpose only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation.

Authority: Collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19. Completion of this questionnaire is a legal requirement under the Statistics Act.

Purpose: This information is required to provide private industry, producers and governments with accurate and timely data.

Ontario: To reduce response burden and to ensure more uniform statistics, Statistics Canada has entered into an agreement under Section 12 of the Statistics Act with the Ontario Ministry of Agriculture, Food and Rural Affairs for the sharing of information from this survey.

December 31, 2009

Instructions:

1. Please report inventories held in your company's elevators in metric tonnes.
2. Exclude stocks held in elevators licensed by the Canadian Grain Commission but include imports.
3. Please keep a copy of this report for your file and return a copy to Statistics Canada within one week.
4. You may return this questionnaire by mail or facsimile. The Agriculture Division facsimile number is (613) 951-3868. Statistics Canada advises you that there could be a risk of disclosure of your information if you choose to return it by fax, e-mail or other electronic means. Upon receipt of your information, Statistics Cananda will provide the level of protection required by the Statistics Act.
5. Enter only the stock owned by the company and held in company owned elevators in the "Company Owned" column. Enter any other stock in the "Held For" column; i.e. Farm Accounts, Storage Receipts and Other Companies.
6. If you have any questions, please telephone (613) 931-3050. Thank you

Stocks at December 31

• Grain:
  • Grain Corn
  • Soybeans (exclude roasted)
• Company Owned: (metric tonnes)
• Held for: (metric tonnes)
  • Farm Accounts
  • Storage Receipts
  • Other (metric tonnes)
• Total: (metric tonnes)

Contact person
E-mail address
Telephone number

(Industrial users)

Confidentiality: Statistics Canada is prohibited by law from publishing any statistics which would divulge information obtained from this survey that relates to any identifiable business without the previous written consent of that business. The data reported on this questionnaire will be treated in confidence and used for statistical purpose only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation.

Authority: Collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19. Completion of this questionnaire is a legal requirement under the Statistics Act.

Purpose: This information is required to provide private industry, producers and governments with accurate and timely data.

Ontario: To reduce response burden and to ensure more uniform statistics, Statistics Canada has entered into an agreement under Section 12 of the Statistics Act with the Ontario Ministry of Agriculture, Food and Rural Affairs for the sharing of information from this survey.

December 31, 2009

Instructions:

1. Please report inventories held in your company's elevators in metric tonnes.
2. Exclude stocks held in elevators licensed by the Canadian Grain Commission but include imports.
3. Please keep a copy of this report for your file and return a copy to Statistics Canada within one week.
4. You may return this questionnaire by mail or facsimile. The Agriculture Division facsimile number is (613) 951-3868. Statistics Canada advises you that there could be a risk of disclosure of your information if you choose to return it by fax, e-mail or other electronic means. Upon receipt of your information, Statistics Cananda will provide the level of protection required by the Statistics Act.
5. Enter only the stock owned by the company and held in company owned elevators in the "Company Owned" column. Enter any other stock in the "Held For" column; i.e. Farm Accounts, Storage Receipts and Other Companies.
6. If you have any questions, please telephone (613) 931-3050. Thank you

Stocks at December 31

• Grain:
  • Grain Corn
  • Soybeans (exclude roasted)
• Company Owned: (metric tonnes)
• Held for: (metric tonnes)
  • Farm Accounts
  • Storage Receipts
  • Other
• Total: (metric tonnes)

Use

• Amount of corn used in manufacturing from September 1, 2009 to December 31, 2009 (metric tonnes)

Contact person
E-mail address
Telephone number

(Industrial users)

Confidentiality: Statistics Canada is prohibited by law from publishing any statistics which would divulge information obtained from this survey that relates to any identifiable business without the previous written consent of that business. The data reported on this questionnaire will be treated in confidence and used for statistical purpose only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation.

Authority: Collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19. Completion of this questionnaire is a legal requirement under the Statistics Act.

Purpose: This information is required to provide private industry, producers and governments with accurate and timely data.

Ontario: To reduce response burden and to ensure more uniform statistics, Statistics Canada has entered into an agreement under Section 12 of the Statistics Act with the Ontario Ministry of Agriculture, Food and Rural Affairs for the sharing of information from this survey.

March 31, 2010

Instructions:

1. Please report inventories held in your company's elevators in metric tonnes.
2. Exclude all stocks held in elevators licensed by the Canadian Grain Commission but include imports.
3. Please keep a copy of this report for your file and return a copy to Statistics Canada within one week.
4. You may return this questionnaire by mail or facsimile. The Agriculture Division facsimile number is (613) 951-3868. Statistics Canada advises you that there could be a risk of disclosure of your information if you choose to return it by fax, e-mail or other electronic means. Upon receipt of your information, Statistics Cananda will provide the level of protection required by the Statistics Act.
5. Enter only the stock owned by the company and held in company owned elevators in the "Company Owned" column. Enter any other stock in the "Held For" column; i.e. Farm Accounts, Storage Receipts and Other Companies.
6. If you have any questions, please telephone (613) 931-3050. Thank you

Stocks at March 31

• Grain:
  • Grain Corn
  • Soybeans (exclude roasted)
• Company Owned: (metric tonnes)
• Held for: (metric tonnes)
  • Farm Accounts
  • Storage Receipts
  • Other
• Total: (metric tonnes)

Use

• Amount of corn used in manufacturing from September 1, 2009 to March 31, 2010 (metric tonnes)

Contact person
E-mail address
Telephone number

It is the policy of Statistics Canada to provide all respondents with information about: the purpose of the survey (including the expected uses and users of the statistics to be produced from the survey), the authority under which the survey is taken, the collection registration details, the mandatory or voluntary nature of the survey, confidentiality protection, the record linkage plans and the identity of the parties to any agreements to share the information provided by those respondents.

The information required by this policy must, for all surveys, be prepared in written form and made available to respondents prior to or at the time of collection. In the case of telephone/interview surveys without introductory materials the information shall be provided verbally and shall be provided in writing on request.

Information to be Provided to Respondents

Respondents must be informed of the following:

1. Principal Purpose(s) of the Survey

The major intended uses and users of the data, including any subsequent follow-up surveys, must be explained.

2. Authority

A statement that the information is collected under the authority of the Statistics Act, must be communicated to respondents.

3. Collection Registration

The collection registration number and the personal information bank number required under the Privacy Act for surveys collecting personal information must be communicated to respondents. These must be displayed on questionnaires for self-enumeration surveys. In the case of telephone and personal interview surveys, they must be made available, if requested.

4. Mandatory or Voluntary Nature of the Survey

The Statistics Act requires all persons to answer questions posed in a survey carried out by Statistics Canada unless an order has been issued, pursuant to section 8, to authorize the collection on a voluntary basis. Respondents must be advised whether their participation in a given survey is voluntary or mandatory.

(a) Voluntary Household or Business/Institutional Surveys
In the case of voluntary household or business/institutional surveys, respondents must be informed explicitly that response is voluntary. Other information about the survey may be communicated first, but the voluntary nature of the survey must be communicated prior to any survey questions being asked. Should enquiries about the nature of the survey be made at any time, a direct response must be immediately provided.

(b) Mandatory Household Surveys
In the case of mandatory household surveys, respondents may be advised in a factual and non-threatening manner that their response is required by law.

(c) Mandatory Business/Institutional Surveys
In the case of mandatory business/institutional surveys, respondents must be informed that they are legally obliged to respond. This will be communicated by means of standard wording on the questionnaire and/or the introductory letter in the case of self-enumeration surveys or in an introductory letter in the case of telephone or personal interview surveys. In the case of surveys which include small businesses, the administration of the mandatory nature of the survey must be carried out with due regard to the reporting burden of the business.

5. Confidentiality Protection

The confidentiality provisions of the Statistics Act must be explained and the key procedures that ensure the confidentiality of individual returns must be provided when requested.

For surveys using pre-filled questionnaires, the "Guidelines on transmittal of pre-filled questionnaires" approved by the Policy Committee on September 13, 1995 must be applied.

6. Record Linkage Plans

Respondents must be notified at the time of collection of any planned linkages of their survey responses to other data files, where linkage is for other than internal methodological purposes. Planned linkages are those that are an integral part of the survey and are envisaged as the methodology is being developed. Internal methodological linkages would include such activities as the maintenance, validation, evaluation or re-design of ongoing data collections or research related to the design of new surveys.

7. Joint Collection and Data Sharing Agreements

Any relevant joint collection or data sharing agreements must be explained in accordance with the requirements of the Statistics Act. The guidelines with respect to notifying respondents of their right to object to data sharing approved by the Policy Committee on November 16, 1988 are to be followed.

When the agreement is with a party that has legislative authority to collect the information, the requirements of that legislation must also be specified.

Note: Data-sharing notices must be provided at the time of collection to ensure that respondents are aware of the data-sharing agreement at the time they are providing the information.

Inquiries

Inquiries concerning this policy are to be directed to the Director, Data Access and Control Services Division, 613-951-9348.

(Industrial users)

Confidentiality: Statistics Canada is prohibited by law from publishing any statistics which would divulge information obtained from this survey that relates to any identifiable business without the previous written consent of that business. The data reported on this questionnaire will be treated in confidence and used for statistical purpose only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation.

Authority: Collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19. Completion of this questionnaire is a legal requirement under the Statistics Act.

Purpose: This information is required to provide private industry, producers and governments with accurate and timely data.

Ontario: To reduce response burden and to ensure more uniform statistics, Statistics Canada has entered into an agreement under Section 12 of the Statistics Act with the Ontario Ministry of Agriculture, Food and Rural Affairs for the sharing of information from this survey.

March 31, 2010

Instructions:

1. Please report inventories held in your company's elevators in metric tonnes.
2. Exclude all stocks held in elevators licensed by the Canadian Grain Commission but include imports.
3. Please keep a copy of this report for your file and return a copy to Statistics Canada within one week.
4. You may return this questionnaire by mail or facsimile. The Agriculture Division facsimile number is (613) 951-3868. Statistics Canada advises you that there could be a risk of disclosure of your information if you choose to return it by fax, e-mail or other electronic means. Upon receipt of your information, Statistics Cananda will provide the level of protection required by the Statistics Act.
5. Enter only the stock owned by the company and held in company owned elevators in the "Company Owned" column. Enter any other stock in the "Held For" column; i.e. Farm Accounts, Storage Receipts and Other Companies.
6. If you have any questions, please telephone (613) 931-3050. Thank you

Stocks at March 31

• Grain:
  • Grain Corn
  • Soybeans (exclude roasted)
• Company Owned: (metric tonnes)
• Held for: (metric tonnes)
  • Farm Accounts
  • Storage Receipts
  • Other
• Total: (metric tonnes)

Use

• Amount of corn used in manufacturing from September 1, 2009 to March 31, 2010 (metric tonnes)

Contact person
E-mail address
Telephone number